Guidelines for Writing Mass Program / Project Proposals and Reports I. Mass Program / Project Proposal P. 2 5 II. Mass Program/Project Evaluation Report P. 6-9 1
Mass Program / Project Proposal ( 活動 / 計劃建議書 ) (1) Introduction ( 簡介 ) - Brief Introduction on name, duration, work focus, and/or special characteristics of program/project (2) Rationale( 理念 ) Reasons for launching the program / project (can use reports, statistics or other information obtained as supportive evidence) 2.1) Agency Context ( 機構背景 ) Work focus of the program / project matches with the agency mission(s) and objective (s)( 活動 / 計劃重點能與機構服務宗旨 目標相符 ) Agency s experience and role in working on the social needs /problems ( 機構處理有關服務需要 / 社會間題的經驗及角色 ) 2.2) Clients /Service Users Needs ( 服務對象的需要 ) Theoretical framework(s) that help(s) explain the clients /service users needs ( 解釋服務需要的理論 ) Seriousness / impact/ urgency of the service needs /social problem ( 有關服務需要 / 社區問題的嚴重性 / 影響 / 急切性 ) --- Government/Agency s role(s) in meeting the service needs ( 政府 / 機構處理有關服務需要的角色 ) 2.3) Theoretical backup for intervention ( 介入理論 ) Brief introduction on the theory ( 簡介所運用的理論 ) Explanation on theory application in the intervention ( 簡介如何將理論運用於介入程序中 ) (3) 目的及目標 (Goals and Objectives) 3.1 Goals ( 目的 ) : [note:optional] 3.2 Objectives ( 目標 ) 3.2.1 Objective 1 ( 目標一 ): 3.2.2 Objective 2 ( 目標二 ): 2
(4) Background Information ( 背景資料 ) 4.1) Nature of Program/Project ( 活動 / 計劃的性質 ): 4.2) Service Target ( 服務對象 ): 4.3) Period/Date ( 時期 日期 ): 4.4) Time/Duration ( 時間 ): 4.5) Venue ( 地點 ): 4.6) Number of Participants ( 參加人數 ): 4.7) Manpower & Division of Labour ( 所需人手及分工 ): 4.8) Needed Resources ( 所需資源 ): (5) Recruitment & Publicity ( 招募及宣傳 ) (6) Tentative Working Schedule ( 工作程序時間表初擬 ) Stages ( 階段 ) Work Tasks/ Resource Responsible (with duration or Activity content or format Needed person date/time/venue) ( 事工 / 活動內容及形式 ) ( 所需物資 ) ( 負責人 ) Preparation stage ( 準備階段 ) ( ) 1. data collection 2. proposal writing 3. 4. Implementation stage ( 推行階段 ) ( ) 1. Activity/theme (with date/ time/ venue) * : 1. Activity content & format a. b. c. 3
2. Activity/theme (with date/ time/ venue) * : : 2. Activity content & format: a. b.. c. Evaluation stage ( 檢討階段 ) ( ) 1. 2. 3. submission of evaluation reports * Number of activities varies from one project another ( 視乎活動的次數 ) (7) Floor plans for each activity ( 各活動場地圖 ) 7.1) Activity 1 (with date/ time/ venue) * 7.2) Activity 2 (with date/ time/ venue) * * Number of activities varies from one Program /project another ( 視乎活動的次數 ) (8) Anticipated Difficulties & Contingency Plans ( 預期困難及應變措施 ) Anticipated Difficulties ( 困難 ) Contingency Plan ( 應變措施 ) 1. 2. 3. (9) Budget ( 財政預算 ) Income ( 收入 ) Expenditure ( 支出 ) Centre subsidy( 中心資助 ) $ 1. $ 4
Fee Income( 參加者收費 ) $ $ X (no. of participants) 2. $ 3. $ Other Income $ Total ( 總數 ): $ Total ( 總數 ): $ (10) Evaluation ( 檢討 ) 10.1 Evaluation on achievement of Objectives Objectives( 目標 ) Evaluation Indicars ( 檢討指標 ) [can include qualitative and quantitative ones] Objective 1: Objective 2: 10.2 Evaluation methods Methods ( 方法 ) Content ( 內容 ) Observation: Feedback questionnaire: Verbal feedback from participants Written Data collected from games or structured experiences Others (**The guideline is for reference only. Adjustment can be made with respective supervisor.) 5
Mass Program /Project Evaluation Report ( 活動 / 計劃檢討報告 ) (1) Background Information ( 基本資料 ) 1.1 Name of Program/Project ( 活動名稱 ) 1.2 Nature of Program/Project ( 性質 ) 1.3 Service Target ( 服務對象 ) 1.4 Period/Date/time/venue ( 時期 / 日期 / 時間 / 地點 ) 1.5 Attendance ( 出席人次 ) 1.6 Manpower & Division of Labor ( 人手安排及分工 ) (2) Goals//Objectives ( 目的 / 目標 ) 2.1 Goals ( 目的 ) : {Note: optional} 2.2 Specific Objectives ( 具體目標 ) : 2.2.1 Objective 1 ( 目標一 ): 2.2.2 Objective 2 ( 目標二 ): (3) Actual Activity Content, Format & Work Schedule ( 各活動實際內容 形式及工作程序 ) Stages ( 階段 ) Work Tasks/ Attendance & participants Responsible (with duration or Activity content & format response person date/time/venue) ( 事工 / 活動內容及形式 ) ( 出席人次及參加者反應 ) ( 負責人 ) Preparation stage ( 準備階段 ) ( ) 1. 2. 3. 4. Implementation stage ( 推行階段 ) ( ) 6
1. Activity/theme (with date/ time/ venue) * : 1. Activity content & format a. b. c. 2. Activity/theme (with date/ time/ venue) * : : 2. Activity content & format: a. b.. c. Evaluation stage ( 檢討階段 ) ( ) 1. 2. 3. * Number of activities varies from one program / project another ( 視乎活動的次數 ) (4) Program/Project Evaluation ( 活動之檢討 ) 4.1 Preparation ( 籌備工作 ) Work Tasks Problems/ Solutions Recommendation for ( 事工 ) Progress ( 應變措施 ) future improvement ( 困難 / 進度 ) ( 未來改善建議 ) 4.2 Publicity & Recruitment ( 宣傳及招募 ) Planned strategies ( 預計策略 ) Final result (any change? reasons?) 結果 ( 有否變更? 原因?) Evaluation & recommendation ( 檢討及建議 ) 7
4.3 Suitability of content & format ( 活動內容及形式的適切性 ) Activities ( 活動 ) Activity 1*: Content & format ( 內容及形式 ) Evaluation & Recommendation ( 檢討及建議 ) Activity 2*: * Number of activities varies from one program / project another ( 視乎活動的次數 ) 4.4 Attainment of Goal and/or Objective ( 每項目的及 / 或目標之達成 ) [note: please provide evidence and behavioral indicars support your analysis.] 4.4.1 Objective 1 ( 目標一 ): 4.4.2 Objective 2( 目標二 ): 4.5 Roles of worker( 工作員角色 ) [note: especially educar, enabler, coordinar, broker, etc.] 4.6 Use of Internal and External Resources ( 內在及外在資源的運用 ) (5) Strengths and Weaknesses in applying theory, knowledge & skills ( 理論 知識及技巧運用的適切性及強弱之處 ) (6) Financial Report ( 財政報告 ) Proposed( 建議 ): Actual( 實際 ): Income 收入 (HK$) Expenditure 支出 (HK$) Income 收入 (HK$) Expenditure 支出 (HK$) 8
Fee( 收費 ): $ $ x no of participants Centre Subsidy ( 中心資助 ): $ 1. $ 2. $ 3. $ 4. $ 5. $ Fee( 收費 ): $ $ x no of participants Centre Subsidy ( 中心資助 ); $ 1. $ 2. $ 3. $ 4. $ 5. $ Other income ( 其他收入 ): $ Other income ( 其他收入 ): $ Total ( 總數 ): $ Total( 總數 ): $ Total: ( 總數 ): $ Total: ( 總數 ): $ Explanation on surplus and deficit is needed ( 需要解釋超支 盈餘的原因 ) (7) Conclusion & Recommendation ( 總結及建議 ) 7.1 Overall Conclusion on the Achievement and Drawbacks of the Activity ( 總 結整個活動之得失 ) 7.2 Overall Conclusion on the Encountered Problems and Solutions ( 總結所遇 的困難及解決方法 ) 7.3 Worker s Reflections ( 工作員的反思 ) 7.4 Recommendations ( 建議 ) (**The guideline is for reference only. Adjustment can be made with respective supervisor.) 9