2006 Adobe Systems Incorporated Windows Macintosh Adobe Connect Enterprise Adobe Systems Incorporated Adobe Systems Incorporated Adobe Systems Incorporated Adobe Adobe Acrobat Adobe Captivate Adobe Connect After Effects Authorware Breeze Contribute Flash Flash Player FlashPaper Flex PDF Reader Adobe Systems Incorporated / Mac OS Macintosh Apple Computer, Inc. Microsoft Windows Microsoft Corporation / RealDuplex 1995-2004 SPIRIT 48 C.F.R. 2.101 48 C.F.R. 12.212 48 C.F.R. 227.7202 48 C.F.R. 12.212 48 C.F.R. 227.7202-1 227.7202-4 (a) (b) Adobe Executive Order 11246 1974 Vietnam Era Veterans Readjustment Assistance Act (38 USC 4212) 402 1973 Rehabilitation Act 503 41 CFR 60-1 60-60 60-250 60-741 Adobe Systems Incorporated 345 Park Ave San Jose CA 95110-2704
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iv 7 : Adobe Presenter Creating Presentations............................................................... 119 Editing Presenter Presentations....................................................... 124 Audio in Presentations.............................................................. 135 Adding quizzes and questions........................................................ 144 Designing presentations............................................................. 166 Publishing and viewing in Connect Enterprise Server.................................... 173 Troubleshooting presentations........................................................ 182 8 : Adobe Connect Enterprise Adobe Connect Enterprise....................................................... 184........................................................................... 190 Connect Enterprise............................................................. 193.......................................................................... 196............................................................... 199........................................................................... 207............................................................................... 211
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119 7 : Adobe Presenter Creating Presentations About Adobe Presenter 6 Adobe Presenter 6 is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Presenter uses Microsoft PowerPoint, a popular application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash format (SWF file). Content created with Presenter is SCORM 1.2 and SCORM 2004 certified and AICC compliant. After you install Adobe Presenter, you can access the application from within Microsoft PowerPoint. You can access all Presenter authoring functions in PowerPoint by using the Adobe Presenter menu. Presenter complements Adobe Connect Enterprise Server 6. You can create content that includes interactive quizzing and surveys, audio, and a customizable viewer with Presenter. Presenter sends the PPT (PowerPoint) and PPC files, as well as presentation data, to Connect Enterprise Server. You can add straightforward or sophisticated quizzes to presentations. Presenter supports six different types of questions that can either be graded or used as surveys. You can use branching to guide users through different paths in the presentation based on their answers to quizzes. Presenter provides a simple interface for using a microphone to add audio narration to your presentation. In addition, you can easily synchronize your PowerPoint animations with your audio narration. The Presenter intuitive interface and its complete integration with PowerPoint eliminates the need for additional training or Flash programming. In minutes, you can transform static PowerPoint files into dynamic web experiences by adding audio, video, multimedia, interactive quizzes and surveys, and extensive branding. When you have created your content, simply publish it to Connect Enterprise Server. (You can also publish to your computer to test a presentation.) After you have installed Presenter, you access the program from within PowerPoint. When you open PowerPoint, a new menu named Adobe Presenter appears in the menu bar. Presenter How To Topics 123 Create a Presenter presentation 138 Record audio 135 Add audio files to a presentation 144 Adding quizzes and questions 130 Add and edit attachments 166 Create and edit themes 125 Change slide properties 123 Preview a presentation 174 Publish to a Connect Enterprise server 128 Add and edit presenters Installing Adobe Presenter After you install Adobe Presenter, you can access all of its features in PowerPoint from the newly added Adobe Presenter menu.
120 The latest version of the Flash Player (Flash Player 9) is installed when you install Adobe Presenter. 1 After you have downloaded the application, double-click the Presenter EXE file to install the software. 2 Follow the onscreen instructions. A Getting Started presentation guides you through the steps required to publish your first presentation. Upgrading to Adobe Connect Enterprise Server 6 The following information is helpful if you upgrading from a previous version of Breeze and Presenter to Adobe Connect Enterprise Server 6 and Adobe Presenter 6. If you have Presenter presentations created with any version of Presenter released before Presenter 6 you may want to update your presentations. Because of changes to the latest versions of Internet Explorer, users who view presentations created with Breeze versions prior to Adobe Connect Enterprise Server 6 will need to click the contentareainthebrowseroncebeforeanycontrolsareclickable.toupdateyourpresentationsouserswillnot need to click in the content area, open the presentation in Presenter 6 and republish the presentation. (Full information about the EOLAS changes to Internet Explorer are available on the Microsoft website.) The latest version of the Flash Player (Flash Player 9) is installed when you install Presenter. When you install/upgrade Presenter, the old version of Presenter is uninstalled and no longer available for you to use. Creating presentations with Presenter Presenter lets you create sophisticated, high-impact presentations and e-learning content quickly and easily in three steps: 1. Design your presentation. From within PowerPoint, Presenter can help you do the following tasks: Use an existing PowerPoint presentation as a base for a Presenter presentation. This can save you the time and effort of creating a new presentation. Perform accurate PowerPoint conversions quickly, including full support for PowerPoint animations. Customize the look and feel of the presentation viewer interface with company logos, colors, and presenter biographies and photos. 2. Edit your presentation. Presenter can help you change presentations to suit your needs in the following ways: You can enhance PowerPoint presentations with multimedia. Add multimedia including audio (such as voiceover narration), quizzes and surveys, or Flash files and Flash video without leaving PowerPoint. You can import prerecorded audio into a presentation and match the audio to PowerPoint slide animations. 3. Publish your presentation. You publish your presentations so that users can view them. Presenter offers the following features: Presenter is deeply integrated with all Connect Enterprise applications including Connect Training, Connect Events, and Acrobat Connect Professional, as well as Adobe Captivate, Flash content, and Flash Video (FLV) files. You can view presentations in the interactive Presenter viewer. You can use Presenter content with learning management systems (LMS). Presenter creates SCORM- and AICC-compliant content.
121 132 Add animation, image, and Flash (SWF) files 166 Create and edit themes 174 Publish to a Connect Enterprise server Presenter workspace Presenterhasthefollowingtwocomponentsthatworktogethertohelpauthorscreateanddelivercontentforusers: Presenter Enables authors to create content. Presenter viewer Allows users to view and interact with converted Presenter presentations. For content authors, all Presenter features are accessible from the Adobe Presenter menu in PowerPoint. All the options for designing a presentation are in the Adobe Presenter menu in PowerPoint. Elements of presentations When planning, consider adding the following elements to your presentation: Title slides Title slides are usually the first or second slide in a presentation and state the subject of the content. Presenter information Include the name, title, photo, contact information, and a short biography of the presenter or presenters. Custom logos Add a company or organization logo to brand and personalize a presentation. Copyright information Depending on the length of the information, include copyright text on the first or last slide in a presentation, or add a separate slide containing only copyright information. Opening and closing slides Create a distinctive start and finish to clearly show users the beginning, middle, and end of the presentation. You can use the same opening and closing slide across a series of presentations for a unifying professional look. Section divider slides Use slides that delineate sections within a presentation. This is especially useful in long presentations. Sounds Voice-over narration, music, or sound effects can add a new dimension to presentations. Quizzing Let users interact with the presentation, while you track their learning progress or obtain information (surveys).
122 Attachments Add existing information as supporting content for presentations. You can include documents, spreadsheets, links to web pages, and images as attachments. Planning a presentation No matter what kind of presentation you want to create, it is helpful to do some planning before you start. Consider first what you want the user to learn from your presentation. Defining this goal at the beginning lets you create a comprehensive plan for success. After you have defined the goal of the presentation, you can use an existing PowerPoint presentation and enhance it with the most effective Presenter options. 1. Plan your presentation. Use storyboards, scripts, or whatever organizational materials are appropriate. Consider what elements you may want to include (see 121 Elements of presentations.) 2. Start PowerPoint. You can open an existing PowerPoint presentation or create a new presentation. 3. Include narration and other special elements. In PowerPoint, from the Adobe Presenter menu, you can add audio narration, quizzes, presenter information, and other options to your presentation. You can include attachments such as web pages or documents and you can customize themes (the look and feel of the presentation viewer) for each presentation. 4. Preview your presentation. You can view the presentation on your machine by publishing locally to test the timing and the features you have added. 5. Publish the presentation. You can publish the presentation to Connect Enterprise Server. You can also burn the presentation to a CD or upload the presentation to the web using a third-party FTP software program. Presenter best practices Adobe recommends these best practices for creating presentations: Design your online presentation based on the bandwidth capabilities of your audience. If your audience has fast, broadband connections, you can create a graphic-intensive presentation that includes many animations. However, if your audience has slower connection speeds, you should consider using graphic images only (no animations) or no graphics at all, to ensure that your audience has a good viewing experience. Consider creating a written script before recording audio for your presentation. Speaking into a microphone can be more difficult than giving a presentation to a live audience. To ensure a smooth delivery that covers all of your important points, consider creating a script for the entire presentation before recording audio for it. (If you have slide notes written in PowerPoint, you can easily import them into Presenter to use as a script or as the basis of a script.) Add animations to enhance the overall presentation, if your audience has fast connections. Presenter supports PowerPoint animations so that you can create powerful, animated, multimedia presentations. Animations add impact to your message and improve the user s overall viewing experience. (Animations must be set to On Click.) Create presentations that are a manageable size. A single PowerPoint presentation typically corresponds to a single module or course. Usually a module contains 20-40 slides and results in a 15-45 minute sessions for users. If single PPT files become larger than 40 slides, the time it takes Presenter to convert the presentation to Flash format can increase by several minutes.
123 Preview the presentation by publishing it locally before publishing to a Connect Enterprise Server. This lets you view the converted presentation to be sure that it meets your requirements. Create slide titles to give users easy access to any slide. Check that titles appear in the PowerPoint outline for all slides, including graphic-only slides, before publishing your presentation. Create a Presenter presentation Presenter presentations are always based on PowerPoint presentations. To create a new presentation, you open an existing PowerPoint presentation (or create a new one) and then add all of the features available in Presenter. For more information about how to add these features, see the appropriate section. 1 In PowerPoint, open a presentation (PPT) file or create a new one by selecting File menu > New. 2 From the Adobe Presenter menu, select the Presenter features you want to add to your presentation. You are not required to make any changes before publishing, but adding Presenter features such as audio narration, SWF files, quizzes, attachments, and a theme will enhance your presentation and give you the opportunity to experiment with the functionality available in Presenter. 3 Preview the presentation by publishing it locally (to your computer). (For instructions on how to do this, see the next section). 4 If necessary after previewing, return to step 2 and make any changes required. 5 When you are finished, publish the presentation to Connect Enterprise Server. 174 Publish to a Connect Enterprise server Preview a presentation If you want to check your work, you can preview presentations at any time by publishing to your local computer. This is a fast way to see how the presentation will look to users. When you preview a presentation, it appears in your default web browser. All of the functionality in the presentation, such as audio and quizzes, works exactly the way it will in the Presenter viewer. The presentation appears with all of the theme settings and colors you have chosen. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Publish. 3 Select My Computer on the left side. 4 (Optional) Select Zip files to add all presentation files to a zip file. This is useful if you need to give or send the files to someone else to preview. 5 (Optional) Select Generate Autorun For CD if you are going to distribute the presentation on a CD-ROM after previewing. (If you select this option, you can burn the presentation on a CD-ROM and when it is opened, the presentation automatically begins playing.) 6 Click Publish. When you publish, a new folder with the same name as the presentation is created and placed in your My Documents\My Adobe Presentations folder. The new folder contains all of the presentation files, copies of attachments, and any audio, video, and image files that are part of the presentation. 7 When the conversion is finished, click View Output. (If you selected the Select Zip files option, you will not see the View Output option. To view the presentation, go to the location where you saved the zip file, unzip the file, and double-click the index.htm file.) The presentation appears in your default web browser.
124 A B C D E Published presentation with sidebar shown A. Slide preview B. Viewer sidebar C. Panes D. Toolbar E. Show/Hide sidebar Published presentation with sidebar hidden Editing Presenter Presentations Change the presentation title You can change the presentation title at any time. The title appears in the Presenter viewer.
125 The presentation title appears at the top of the browser window and in the Viewer sidebar. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Presentation Settings. 3 Select the Settings tab. 4 In the Title text box, enter a new name for the presentation and click OK. Add a presentation summary A presentation summary is usually a short description of the presentation contents. This optional presentation summary is a useful organizational tool for authors. The summary appears only in the settings; it does not appear in the published presentation and is not visible to users. The presentation summary does appear in Connect Enterprise Server after a presentation is published to the server.summariescanbeeditedthroughconnectenterprisemanager.presentationauthorscansearchsummaries and see the summary when viewing content information. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Presentation Settings. 3 Select the Settings tab. 4 In the Summary text box, enter a description of the presentation contents and click OK. Change slide properties You can easily view and change the properties of any slide in a presentation at any time. Slide properties include the title, navigation name, navigation options, and presenter name. The slide properties dialog box also enables you to make changes to a group of slides quickly and easily. For example, suppose you have assigned a presenter to all the slides, but another presenter is providing audio narration for a few of them. To assign the new presenter to those few slides, you can use slide properties. You can select multiple slides and easily update their Presenter and Advance By User settings. Simply select a slide, hold down Shift or Control, and select additional slides. (You can t change the Navigation name, Go To Slide, or Video properties of more than one slide at a time.)
126 A B Using slide properties, you can change options for individual slides or a group of slides. A. Select one slide or multiple slides in the list. B. Click to edit the selected slides 123 Preview a presentation View slide properties for all slides You can view a short description of all slides in a presentation in one central location. For example, you can see which presenters are associated with each slide, whether navigation names have been assigned, and whether the user must advance any slides. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. The Slide Properties dialog box appears. 3 Use the scroll bar on the right side to view all of the slides in the presentation. Set a navigation name You can set a navigation name for a slide that is different from the slide title. A clear and descriptive navigation name can help users navigate through the published presentation. The navigation name appears in the sidebar (Outline and Thumb panes) in the published presentation. A navigation name can be useful if your slide titles are long or if you want to display a more descriptive name than the slide title in the final presentation for users. For example, the first slide in the presentation may have the title Introduction, but you can assign a navigation name such as About Product X. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. 3 Select a slide and click Edit or double-click a slide. 4 In the Navigation Name text box, enter the text you want to use. 5 Click OK twice.
127 Slide titles (left) changed to navigation names (right) Set Go To Slide options Presentations usually progress linearly through the slides, but you can change the order by using the Go To Slide option. This option lets you skip slides in the presentation without having to remove them. The Go To Slide option can be useful if you are creating a presentation for several audiences. For example, you can create one benefits presentation for both full-time and part-time employees. Part-time employees can skip slides pertaining only to full-time employees. The Go To Slide option works the same whether the presentation is used within Acrobat Connect Professional or viewed locally in a web browser. If you are going to use a presentation as a Connect Training course, it is better to not use the Go To Slide option. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. 3 Select a slide as the starting point and click Edit or double-click a slide. 4 In the Go To Slide pop-up menu, select the slide to which you want the presentation to jump. 5 Click OK twice to close all dialog boxes. Add speaker video You can include video files in a presentation, which appear in the viewer sidebar. This can be especially useful if you have a video of a speaker, sometimes called a talking head video. Presenter supports the Flash (SWF) and Flash Video (FLV) file formats. Video added to a presentation appears in the location used for presenter photographs. Video is added to each slide individually. If you use one talking head video file for multiple slides, split the video into separate files. Video files appear in the viewer in the same location as the presenter photograph. 1 In PowerPoint, open a presentation (PPT file).
128 2 From the Adobe Presenter menu, select Slide Properties. 3 Select a slide and click Edit or double-click a slide. 4 Next to the Video text box, click Browse. 5 Navigate to a SWF or FLV file, select the file, and click Open. 6 Click OK twice to close all dialog boxes. 7 To test the file, preview the presentation. (For more information, see 123 Preview a presentation ). Set slide advance behavior By default, slides in a presentation advance automatically. You can, however, set individual slides to advance only when users click the Next button. This is useful, for example, for a slide containing an interactive Adobe Captivate simulation that has no set play duration. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. 3 Select a slide and click Edit or double-click a slide. 4 Select Advance By User. 5 Click OK twice. Add and edit presenters A presenter is a person who provides information during a presentation. For example, if the subject is software training, the presenter may be an instructor, trainer, or product manager. A single presenter can be assigned to all slides in a presentation, or different presenters can be assigned to individual slides. You can display information about the presenter: name, job title, short biographical notes, a company logo, and contact information. This information can make a presentation more credible, personal, and interesting. 123 Preview a presentation Add a new presenter profile In Presenter, you store presenter profiles in one central location. You can then use them in any presentations you create. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Preferences. 3 Select the Presenters tab. 4 Click Add. 5 Enter the name of the new presenter. The Name text box is the only text box that you must fill in to create a new presenter. 6 (Optional) Enter a job title, such as Vice President. 7 (Optional) Next to the Photo text box, click Browse and navigate to an image file in JPEG or PNG format. The recommended size for a presenter photo is 88 x 118 pixels. After you select an image file, the image appears in the Presenter Photo area on the right. During the presentation, the image is displayed at this exact size in the Presenter viewer. 8 (Optional) Next to the Logo text box, click Browse and navigate to a logo file in JPEG or PNG format. The recommended size for a logo is 148 x 52 pixels. After you select an image file, the image appears in the Logo preview on the right. During the presentation, the logo is displayed at this exact size in the Presenter viewer.
129 If you added a video file, such as a talking head video file of a person speaking, that video is displayed in the logo area. If you add a logo file, the video file takes precedence and the logo will not be displayed. 9 (Optional) Enter an e-mail address. 10 (Optional) In the Biography text box, enter information about the presenter, such as professional and educational credentials, employment history, phone number, or job description. 11 If you want to make this person the default presenter for all presentations, select the Default option. 12 Click OK. 13 Click Close. Set the presenter for an entire presentation 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. 3 Press CTRL-A to select all of the slides. 4 Click Edit. 5 In the Presenter pop-up menu, select a name from the list. 6 Click OK. The presenter is now associated with all slides in the presentation. 7 Click OK to apply your changes and close the Slide Properties dialog box. Set the presenter for an individual slide 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Slide Properties. 3 Select a slide and click Edit or double-click a slide. 4 In the Presenter pop-up menu, select a name from the list. 5 Click OK. The presenter is now associated with the slide. 6 Click OK to apply your changes and close the Slide Properties dialog box. Edit an existing presenter 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Preferences. 3 Select the Presenters tab. 4 Select a presenter from the list and click Edit or double-click a presenter. 5 Change properties such as the job title, e-mail address, or biography. 6 Click OK to close the Presenter dialog box. 7 Click Close to close the Presenter Preferences dialog box. Delete a presenter You can delete a presenter and all corresponding information, such as the biography and e-mail address, at any time. 1 In PowerPoint, open a presentation (PPT file). 2 From the Adobe Presenter menu, select Preferences. 3 Select the Presenters tab. 4 Select a presenter from the list and click Delete. (If the presenter you delete is associated with any slides in the presentation, the presenter for that slide becomes None. )
130 5 Click Close to close the Presenter Preferences dialog box. About attachments Attachments are files or links that give viewers of the presentation supplemental information. Use attachments to incorporate existing content, such as web pages, documents, PDF files, FlashPaper documents, Flash (SWF) files, or spreadsheets, into your presentation. You can also add links to websites or documents hosted by Connect Enterprise Server or a third-party system. If a presentation contains attachments, an Attachments button appears at the bottom of the Presenter viewer. Theusercanclickthisbuttontoseealistofattachmentsassociatedwiththepresentationandthenclickanylisted attachment to open it. Depending on the user s web browser, they may have to save an attachment to their local machine in order to open and view the attachment. The Attachments window with several different types of attachments listed. Attachments open either in an application or in the default browser, according to their type: Attachment type FlashPaper Microsoft Word document Microsoft Excel spreadsheet Microsoft PowerPoint presentation Text (TXT) file PDF file Flash (SWF) file Image or graphic file URL Opens in Default web browser Microsoft Word, if installed Microsoft Excel, if installed Microsoft PowerPoint Default text editor, such as Notepad or Wordpad Adobe Acrobat Reader, if installed Default web browser, such as Internet Explorer or Mozilla Firefox Default web browser, such as Internet Explorer or Mozilla Firefox Default web browser, such as Internet Explorer or Mozilla Firefox Add and edit attachments You can attach web pages, documents, PDF files, FlashPaper documents, Flash (SWF) files, or spreadsheets to your presentation. You can also add links to websites or documents hosted by Connect Enterprise Server or a third-party system.