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1 Reminder For Non-Official Contractors (Applicable for HKCEC only) All individual contractors including exhibitors who construct their own booths are regarded as "non-official contractors" (thereafter contractors ). In order to ensure a smooth on-site operation, all contractors should follow the regulations and general guides as below: 1. Compulsory Items & Deposit Items a. Non-Official Contractor Information (Decoration Form 1a in e-exhibitor s Manual and please read Appendix A) b. Construction drawing with full dimensions, construction materials and technical plan (Including booth design plan with size and height and lighting distribution plan) c. Site-work deposit (Only bank drafts accepted or direct deposit into Official Contractor s bank account and please read Appendix B) Deadline July 31 July 31 July 31 d. Non-Official Stand Builder/ Non-Official Contractor Photo Badges Aug 21 (Each late submitted badge will be charged HK$100) e. Copy of Insurance Policy July 31 f. Risk Assessment (Compulsory for Raw Space) (Decoration Form 1c in e-exhibitor s Manual) July 31 - It takes up 20 working days for the comment of booth construction. Please submit item b before the deadline. - Any late submission of each of the above items will be subject to an penalty of HKD3, Submission of booth drawing will NOT be accepted after August 14, Submission of the application of badges (item d) will NOT be accepted after September 4, The drawing will not be commented on if any of the item a, b, c, e and f have not been submitted. - No workers / contractors will be admitted into halls if either one of the above items has been submitted or if the plans for such work have not been received and commented on. 2. Non-Official Contractor Information a. Contractors must inform and obtain consent from the Organiser before any workers are permitted to work on site. The Organiser reserves the right to reject any contractor and design they deem inappropriate. b. Exhibitors should fill out the Decoration Form 1a in e-exhibitor s Manual and submit to the Official contractor before deadline.

2 3. Construction Drawing a. The contractor should submit the details of the construction drawing to the Official Contractor for comment before the deadline. b. Any construction drawing must conform to all statutory requirements and those set out in exhibitor manual and must include the following: Plan view, clearly showing all dimensions, walling and fascia name. Elevation views clearly showing all dimensions, graphics, etc. Structural calculations / drawings proving structural stability, weight loadings, etc. Details of materials and fire protection. c. The design of booths must be such that they can be safely erected and dismantled and removed within the available move-in / out times. d. No change will be allowed after the booth design is commented, unless prior written approval is obtained from the Organiser. e. Exhibitors who opt for RAW SPACE will be given exhibition floor space only. No carpeting, wall partitions and basic furniture will be provided. They will have to design and construct their own booths. f. Exhibitors who opt for SHELL SCHEME BOOTH will be given basic furniture. All shell booths must be constructed by the official contractor. No additional booth-fittings or displays may be attached to the shell booth structure. Otherwise, the exhibitor shall be fully liable for any loss incurred for any case of accidents howsoever arising, and will need to compensate for the damages incurred, if any. The fascia, panel and its fixing structure must not be removed. Therefore, a non-official contractor for Shell Scheme booth should only provide furniture without altering the Shell booth structure and outlook. 4. Site-Work Deposit a. All non-official contractors must submit NON-OFFICIAL CONTRACTOR INFORMATION (Decoration form 1a) ACCOMPANYING SITE-WORK DEPOSIT to the Official Contractor before July 31, b. The site-work deposit for raw space and shell scheme booth is HKD600 / USD77 per sqm (double deck structure booth is HKD900 / USD116 per sqm). The maximum levy is in the amount of HKD50,000 per exhibitor (not applicable to pavilions). Contractors or exhibitors can pay the deposit either by bank draft or deposit into Official Contractor s bank account directly. c. The site-work deposit will be refunded 45 working days after the end of the fair PROVIDED THAT the site is cleared by non-official contractors, no damage is recorded by the Exhibition Centre Management and there are noviolation of the rules and regulations set by the Organsier and all necessary documents are submitted. d. Exhibitors who use the Official Contractor for special designs should return the NON-OFFICIAL CONTRACTOR INFORMATION (Decoration Form 1a) but do not need to submit the site-work deposit. Details as follow: Hall 1DE Official Contractor OutSmart Hong Kong Limited (i) If depositing into Outsmart Hong Kong Limited account : Bank Name: DBS Bank (Hong Kong) Limited Bank Address : Ground Floor Johnston Road, Wanchai, Hong Kong Account No. : (HKD & multi currencies, except RMB) Payee Name: Outsmart Hong Kong Limited Swift Code: DHBKHKHH Remarks: All bank charges will be borne by payer. - Please write down the fair name, non-official contractor s name, exhibiting company name, booth number and note that it is for site work deposit on the deposit slip and fax to Outsmart Hong Kong Limited at (852) (ii) If paying by Bank Draft : 2

3 - The bank draft must be payable to Outsmart Hong Kong Limited - Please send the bank draft to Outsmart address: 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong. - Please write down the fair name, non-official contractor s name, exhibiting company name, booth number at the back of the bank draft - If the bank draft is found invalid, the Organiser reserves the right to immediately terminate the non-official contractor s admission to the Fair and to ban the non-official contractor from taking part in any or all future UBM Asia Ltd fairs. Deduction of Deposit Deposit will be deducted if there is any violation of rules and regulations set by the Organiser. The Organiser reserves all rights on the final decision on any deposit deduction or disputes. Please refer to the details in Appendix C. 5. Enforcement of Green Card System a. The Labour Department, Hong Kong Exhibition and Convention Industry Association (HKECIA), Hong Kong Convention and Exhibition Centre (HKCEC) and Asia World Expo (AWE) have concurrently agreed to endorse the Contractor Green Card System at HKCEC. Effective 1 January, 2010, contractors entering the Centre for construction works are required to obtain the Construction Industry Safety Training Certificates ("Green Card"). b. The Green Card System will only apply to Stand Builders - workers who enter the Centre for any kind of construction work (e.g. assembling/dismantling of booth, showcase, furniture, electricity work, etc.) The main objective is to ensure that mandatory basic safety training has been provided to contractors working at the fairground. c. From 1, 2010 and onwards, all stand builders must acquire "Green Card" qualifications and have this properly displayed when working at HKCEC. HKCEC's security personnel reserve the right to refuse entry for those who fail to provide this valid credential. 6. Non-Official Stand Builder/ Non-Official Contractor Badges & Goods Vehicle Pass a. There are two types of badges will be issued for Non-Official Contractors. Each person can only apply one type of the following badges. (i) Workers who perform any kind of construction work (e.g. assembling / dismantling of booths, showcase, furniture, electricity work, etc) should apply for "Non-Official Stand Builder" badge. Applicants must possess a valid Green Card for application of this badge. (ii) Persons who conducting supervisory work or other general work (e.g. cleaning, etc) should apply for "Non-Official Contractor" badge. No construction/dismantling work is allowed. b. The Organiser will inform the non-official contractor to collect badges and goods vehicle pass after all compulsory items and the deposit have been received and the plans have been commented. The Vehicle pass is for SINGLE USE only. c. Procedures for applying Non-Official Stand Builder / contractor badges: i. Please fill in Decoration Form 1b online before July 31, 2015 for making the badges. ii. For applying "Non-Official Stand Builder" badge, each applicant should submit Green Card copy* (Hardcopy). iii. For applying "Non-Official Contractor" badge, each applicant should submit photo and HKID Card copy (Hardcopy). Only HARDCOPY will be accepted, please do not send the photos and ID copies by . 3

4 d. For security reasons, all workers must register in the badge office to apply for a temporary badge during the fair days. e. All workers must be local workers or overseas workers have valid working visas / permits to work in Hong Kong. f. Late submission after August 21 will be subjected to a administrative cost. Each late submitted badge will cost HKD 100. No application will be accepted after September 4 and no onsite application will be entertained. g. Non-official contractors must wear and display their own badges at all times in the fairground. No admission will be granted to people without their own badge. otherwises, the site work deposit will be deducted. The Organiser or the security staff reserve the right to refuse admission and forfeit the badge if necessary. h. Persons under the age of 18 are not allowed to enter the exhibition halls. Illegal worker is strictly prohibited. i. The Organiser reserves the right to refuse any admission to the exhibition halls. * Green Card: A valid training certificate issued by an approved training operator within the meaning of the Factories and Industrial Undertakings Ordinance, Cap Insurance Non-official contractors are required to take out and maintain public liability insurance in respect of the nonofficial contractor s liability for death or injury to any person, or loss or damage to property arising out of the performance of the Services in a sum not less than HKD10 million for any single claim, unlimited in aggregate. In addition, a non-official contractor shall take out and maintain valid and adequate insurance cover against theft, fire, damage to property, accidents, natural calamities, acts of God and such other risks normally insured against by a reasonable person in the position of the non-official contractor, or as the Organiser may require, in connection with, inter alia, the non-official contractor's property (including all equipment, fittings, furniture, materials and other facilities used or provided by the non-official contractor in the performance of the Services) and the performance of the Services. The insurance shall be maintained and in force at all times during the move-in period, exhibition period and move-out period. Exhibitors who appointing non-official contractors should assure that the public liability insurance of their contractors will be covering the extra time caused by the typhoon. The contractors will not be allowed to dismantle the booth after the insurance expired, and their booth will be dismantled by the Official Contractor at the exhibitors own expense. Non-official contractors shall provide such an insurance policy to the Official Contractor on or before July 31, Below is the information that must be included in your certificate of insurance and/or policy document to be provided:- Insured: Insurance Period: Limit of Indemnity: Territorial Limit: Jurisdiction Limit: Condition: XXX (name of exhibitor) as Principal and/or XXX (name of contracting company) as Contractors and/or its Sub-Contractors From XXX to XXX (both dates inclusive) HKD 10,000,000 anyone occurrence and unlimited during the Period of Insurance Within Hong Kong Convention and Exhibition Centre, Hong Kong Hong Kong SAR (or World-wide) Cross Liability Clause 4

5 (Optional) Additional Insured: UBM Asia Ltd. as Show Organiser and/or Hong Kong Convention & Exhibition Centre (Management) Ltd. as Landlord Willis Hong Kong Ltd can provide insurance services to arrange the public liability policy coverage. Exhibitors / Non-official Contractor may contact them directly if necessary. Willis Hong Kong Limited 18/F, The Lee Gardens, 33 Hysan Avenue, Causeway Bay, Hong Kong Contact: Mr Timmy Chung / Ms Maggie Leung Tel: (852) / Fax: (852) chungt@willis.com, maggie.leung@willis.com 8. Site Operation Time Table For RAW SPACE Non-Official Contractors: Description Date and Time Non-Official contractors work between September 15, :00-23:00 September 16, :30-23:00 September 17, :30-23:00 Dismantling of all booths (all construction materials/ showcases/ waste are not allowed to remove) Dismantling of all booths and removal of all construction materials/ showcases/ waste September 22, :00-24:00 September 23, :00-15:00 Non-official contractors should strictly follow the construction and dismantling schedule. No early move-in and overtime work will be allowed. All construction materials, equipment and waste must be movedin/removed within the above schedule, All site work deposit will be deducted if the non-official contractors fail to comply with the schedule. Please read Appendix E for more details. 9. Move-In / Move-Out Arrangement a. For security reason, only one entrance gate will be opened for non-official contractors' materials and workers to move in and move out. b. No early move-in and move-out is allowed. c. All non-official contractors' construction materials are subject to random check during move-in and move-out. d. During dismantling period, all materials must be kept within the booth area until the trucks arrive the loading bay. e. During the move-in and move-out period, anyone admitted to exhibition hall(s) must wear high Reflective Safety Vest. f. Any item found outside the respective booth area, after the working hours each day, will be disposed of without prior notice and removal charges will be deducted from the deposit. g. Non-official contractors should strictly follow the move-in/out schedule. No prior move-in without Organiser's prior consent is allowed. Otherwise, all workers and construction materials will be required to leave the hall immediately and all site work deposit will be deducted. h. If exhibitors or their non-official contractors still not yet dismantle and move out the materials/ waste after 1500hrs on 23 September 2015, all site-work deposit will be deducted. If the deposit is not enough to cover the over-time charges, the Organiser reserves the right to charge the contractor for the outstanding balance. i. Due to the space constraint and frequent damages made at Phase II marshaling entrance at loading day, entry of 45 Container will not be allowed. 10. Loading and Unloading Overtime Charge 5

6 In order to speed up the traffic flow in the loading dock, charges will be imposed on all vehicles entering HKCEC on ALL move-in days and move-out day: a. The charges: Every 30 minutes (or part thereof) First 45 minutes (after clock in) First 2 hours after 45 minutes After 2 hours & 45 minutes Each Lost ticket : Free : HKD100 : HKD150 : HKD500 b. Vehicles allowed to proceed to loading area will be given a ticket with clock-in time. Charges will be collected at the exit with official receipt. 11. Construction Constraints and Regulations 11.1 Height Limit for Raw Space Booths a. Location Hall 1 D&E (Single-storey) Hall 1 D&E (Two-storey) Maximum Height 5m 6m For booths located ±0.5m under the smoke curtain line, the maximum height is 3 metres. b. All Stands or Temporary Structures exceeding 3 metres in height must be constructed under the supervision of an Authorized Person/Registered Structural Engineer. The Au thorized Person / Registered Structural Engineer shall verify the stability of the Stands or Temporary Structures on-site and submit a safety report to the official contractor on September 17, An Authorised Person can either be a Registered Architect (AP-List I), a Registered Structural Engineer (AP-List II), or a Registered Building Surveyor (AP-List III). For additional information, please refer to An Authorised Person is legally defined in the HKSAR Buildings Ordinance Chapter 123. c. No Temporary Structure including Stands 4.5 metres in height or above may be erected unless a Registered Structural Engineer has verified their structural calculations and design for stability prior to set-up or erection. The structural calculations and the stability verifications should be submitted to the official contractor at least five weeks before the commencement of the exhibition. The Authorized Person / Registered Structural Engineer must also verify the stability of the Stands or Temporary Structures on-site and submit a safety report to the official contractor on September 17, d. For a Two-Storey Structure, exhibitors must apply to the Organiser for comment. The height limit is 6 metres inside the exhibition hall. The second deck will be charged. For any double-deck structure booth, a "Risk Assessment" and "Registered Structure Engineers Calculation Report" must be submitted 21 days before the first build day. In addition, a "Safety Certificate" issued by a Qualified Surveyor must be submitted before 6pm on the exhibitor's move-in day. Exhibitors must accept full responsibility for the safety of the structure. And the Organiser reserves the right of prohibiting access to the second level of the booth. e. The Organiser, HKCEC and the official contractor reserve the right to prohibit all access to the stand and/or to modify or dismantle it. The exhibitor must accept full responsibility for the safety of the stand as the construction sites (safety) Regulations (Chapter 59 I) is applicable Booth Construction a. To have consistent pavilion image, booth sides facing aisles cannot be made of system booth materials. b. Exhibitors/Contractors, upon arrival and before commencing booth construction work, are required to check if the site is set out as per the floor plan. They must also report any errors to the Organiser immediately if/when discovered. If errors have not been reported, the Organiser will not be held liable 6

7 once construction work has commenced. c. For the raw space booth, the company name, booth number and country of the exhibitors must be prominently displayed at the booth and facing the aisle. This information must be complied with the information in the application form. The Organiser reserves the right to affix them as considered appropriate and to charge the costs incurred, in the event of any violations of this rule. d. In order to be in harmony with the business environment of the fair, all booths shall keep at least 40 percent of its front, left and right sides open or display exhibits. e. Booth with TV / display screen must comply with the following instructions : Booth Size (sqm) Max. size for each TV/ display screen (sqm) Qty or above The TV / display screen can combine together, but the total size cannot exceed 1.2 sqm for each 36 sqm booth. f. No part of any structure (including lighting fixtures) may extend beyond the boundaries of the booth area. g. Any signage or visual at a height of over 2500mm facing the adjacent booth must be set back from 500mm of the booth boundary. The common side-wall bordering neighboring stands above 2.5mH should be smooth, well-dressed in plain colour and without any graphics. h. The maximum travel distance on the ground floor from any part of the stand to an open side, or exit, or to a gangway, must not exceed 18m. Stands which exceed 18m in length should have more than one exit. The exit door should be set back with the option to swing open but not opening into the aisle. i. All constructions, including banners, archways, carpet placing, etc., can only proceed within the exact area which is stated in the contract between the exhibitors and the Organiser. No special construction and promotional installment exceeding their booth area will be allowed. j. All drapes, curtains, fabrics, signs, fascias, decorative materials, night sheets, backdrops, banners, coverings, plastics, skirts, carpet flooring and all other materials used in the con- struction and decoration of Stands, Temporary Structures, Stages or other Scheduled Exhi- bition installations or components, must be non-combustible; inherently non-flammable or durably flameproof and may be inspected by authorised personnel of HKCEC of the Hong Kong Government to verify compliance. The contractor or the exhibitor must make available relevant documentation relating to fire tests, flame tests, fume tests and other similar tests which may be required by Relevant Legislation and Regulations. For all construction with involving wooden material, one functional fire extinguisher at a conspicuous spot within the booth area is required during the construction period for safety reasons. k. No hanging banner or no hanging structures are to be made from the ceiling of the exhibition hall. All structures built from the ground must be able to stand alone without the required absolute use of hanging points. l. Paint spraying, welding and the use of electrical saws are strictly prohibited in the fairground. Any drilling / nailing to the floor is also strictly prohibited. Cutting table is prohibited. m. No construction material, equipment, empty crates or packing material can be placed at the loading area or inside exhibition halls during the fair period. Any materials left in the loading area and exhibition halls will be disposed of without prior notice and the site work deposit will be deducted. n. For disposable items, the material cannot exceed 5mL and 15 cubic metres in total. o. HKCEC has specially assigned several metal creates for dumping glass materials during construction and dismantling period. For safety reason, please remove and dispose the glass materials at these metal crates properly before using hydraulic grab truck. Otherwise, site work deposit will be deducted. p. Contractors should dismantle the booth safely. Any components should be laid down gently while dismantling. If the dismantling process does not comply with the safety standard or the materials are fiercely pulled down, the Organiser and Official Contractor reserve the right to stop the process and all 7

8 site-work deposit will be deducted. q. Non-official contractors have to follow all instructions given by the Organiser and Official Contractor. r. Any sticker applied to the shell scheme panels have to be handled by the official contractor. Official Contractor reserves the right to claim the cleaning/damage costs if stickers are applied by exhibitors or non-official contractors. s. All shell scheme exhibitors can decorate the interior of booth area. All decoration material must be fully removed after the fair. Only poster will be accepted for any decoration on the exterior side of the booth (i.e. area facing the gangway). Poster size should NOT exceed 0.8mW x 1mH on each 1mW x 2.5mH panel. t. If any booth which differs from the approved specification or does not conform to the Organiser s rules and regulations, the Organiser reserves the right to alter or remove without prior notice and at the exhibitor s / contractor s own expense Exhibitors and contractor must comply with Occupational Safety and Health Ordinance in construction and dismantling the stands. a. Make sure the workplace is safe and healthy. For more information, please visit: b. Provide and maintain safety working equipment and procedures. c. Appoint an authorised person for onsite supervising of installation/dismantling works. d. Ladder exceeding 2m are prohibited inside the Exhibition Centre. e. Do not move the ladder when standing on it. Ensure the ladder is stable and resting on an even and solid ground. For more information on proper ladder use, please visit : f. If the construction/dismantling work is carried out at 2 metres or more above ground level, contractors should use high reach equipment, such as metal scaffolding. In addition, the scaffold must not be used on a construction site unless the Form 5 report has been issued by a competent person. This form should be displayed in a prominent location of the scaffold specifying the location, the extent of the scaffold on the site and a statement to the effect that the scaffold is in safe working order, with the requisite strength and stability. g. For further information on the Code of Practice for Metal Scaffolding Safety, please visit: h. Workers are required to wear safety belts while carrying out construction activities at 2 metres or more above ground level. i. If the above measures are not observed. HKCEC and the Organiser has the right to immediately stop the relevant construction activities. 12. Electricity Installation a. Warm colors will be used as the theme color of the HKPP decoration provided by the Organiser. b. Partial of the ceiling lightings will be dimed down to create the atmosphere and reasonable lighting will be maintained. c. All booths should have sufficient lighting along booth boundaries. d. Raw space non-official contractors can apply for power supply by Order Form 2. All electrical fitting and wiring (including the lighting brought in and installed by contractors or exhibitors) must be installed in compliance with Electricity (wiring) Regulation of Hong Kong Electricity Ordinance. All electrical installations must be carried out by a qualified electrician with a valid "certificate of registration of electrical worker" and WR1 Form must be submitted after installation. For any self-bring in lighting installed by contractors or exhibitors, all wirings should follow the safety standard in compliance with 8

9 the Electricity (Wiring) Regulation of Hong Kong Electricity Ordinance. e. If exhibitors or contractors bring their own spotlights or showcase with built-in spotlights, adequate lighting must be placed connection orders with the Official Contractors. f. Any illegal electricity wiring or connection will be stopped when discovered as it may harm the normal supply of electricity. The deposit will also be deducted. g. Multi-plugs or extension cords is prohibited. h. If the actual power consumption of any booth exceeds the applied limit, the Organiser will immediately stop the power supply to their booths and the Exhibitor will be liable for any damages caused. i. The Organiser reserves all rights on the final decision on any electricity orders or disputes. j. No neon lights, flashing lights or signs are permitted. k. All lighting fixtures should be installed at least 2200mm above the ground level. If not, they should be well protected so as to not cause any danger to the general public. l. No lighting fixture or light rays may extend or shine beyond the size of the booth. If the lighting affects nearby booths, the Organiser reserves the right to request the exhibitor to revise their lighting fixtures accordingly. m. No flash light or the lighting color should not be changing continuously that annoyed the visitors. 13. Smoke Free Venue Hong Kong Convention and Exhibition Centre is a non-smoking complex. No Smoking is will be allowed. According to the ordinance (Chapter 371), no person shall smoke or carry a lighted cigarette, cigar or pipe in designated no smoking areas. The use of electronic cigarettes (either containing/not containing nicotine) is also prohibited in designated no smoking areas. Offenders will be liable for a maximum fine of $5,000. Anyone found smoking in non-designated smoking area will be expelled out of the venue and will not be able to return to work on that day. Site-work deposit of the contractor s company will be deducted and the Organiser reserves the right to claim the offender for any loss howsoever arises from the violation. 14. Official Contractors For any queries of booth construction, non-official contractors should contact the Official Contractor. Details are as follows: OutSmart Hong Kong Ltd. 3/F, Midas Plaza, 1 Tai Yau Street, Kowloon, Hong Kong Contact: 1. Ms. Vanessa Lai Tel: (852) Fax: (852) hkpp@outsmart.com.hk 2. Ms. Eve Lam Tel: (852) Fax: (852) hkpp@outsmart.com.hk Exhibition Services Department 9

10 私人承建商備忘 ( 適用於香港會議展覽中心 ) 所有個別承建商, 包括自行裝飾攤位之參展商, 一律被視為私人承建商 為確保現場施工的進度理想, 所有承建商需遵守以下指引及規則, 詳情如下 : 1. 必須提交項目及按金項目包括 : 截止日期 : a. 私人承建商資料 7 月 31 日 ( 網上參展商手冊內 攤位裝修表格 1a 及請細閱附錄一 ) b. 十足尺寸之攤位設計草圖 攤位建築用料施工圖 7 月 31 日 ( 包括附有高度 尺寸的攤位設計平面圖 效果圖及電力分佈圖 ) c. 現場施工按金 7 月 31 日 ( 只接受銀行本票或直接存入大會承建商銀行戶口, 及請細閱附錄二 ) d. 私人搭建及裝嵌 / 私人承建商相片工作證表格 8 月 21 日 ( 每張逾期申請之工作證需繳付港幣 100 元作行政費用 ) e. 保險細則副本 7 月 31 日 f. 風險評估 空地攤位必須交回 ( 網上參展商手冊內 攤位裝修表格 1c) - 有關部門需要 20 個工作天對攤位設計圖給予建議, 因此敬請於截止日期前提交 b 項資料 - 逾期遞交以上項目, 每項須繳付 3,000 港元之逾期服務費 - 而 8 月 14 日後將不接受任何攤位設計申請 - 9 月 4 日後恕不接受任何工作證 ( 項目 d) 之申請 - 而如未能提交 a,b,c,e 或 f 項中的其中一項, 其攤位設計圖將不會給多建議 - 如私人承建商未能遞交以上任何一項或攤位設計圖不符合規定, 均不得進入會場施工 7 月 31 日 2. 私人承建商資料 a. 承建商所進行之裝修及攤位設計, 必須先徵詢主辦機構並得到同意方可進行 主辦機構有權拒絕接納任何 承建商及攤位設計圖樣 b. 參展商應填寫網上參展商手冊內攤位裝修表格 1a, 及於截止日期前交回大會承建商 3. 攤位設計圖 a. 參展商或私人承建商必須於截止日期前提交私人承建商的資料及攤位設計圖予大會承建商 b. 所有設計圖必須符合主辦單位之規則及於參展商手冊內所制定之規條, 並必須包括以下內容.. 平面圖, 清楚地顯示所有尺寸, 牆面和招牌名稱 立面圖並須清楚顯示所有尺寸, 圖案等 結構計算 / 圖紙必須證明結構穩定及重量負荷合適等 詳細的材料應用和防火措施等 c. 攤位的設計必須於可施工時間內 ( 包括搭建及撤展時 ) 安全地進行搭建安裝 拆卸及移除 d. 除非經主辦機構書面同意, 否則攤位設計一經給予建議, 將不得更改 10

11 e. 主辦機構只提供展覽空地予以空地形式參加之參展商 地氈及所有設備, 例如圍板及傢俬等, 都不包括在內 參展商需自行搭建其攤位 f. 所有標準攤位之參展商會獲得基本傢俬 ( 詳情請參閱攤位裝修須知 - 標準攤位 ) 而所有標準攤位均由大會承建商搭建, 非大會供應的設施均不得裝嵌在標準攤位結構的物料上, 否則, 參展商需承擔由此而引起之任何安全責任及對由此而引起的損壞作出賠償 公司招牌, 圍板及標準攤位設施不可撤換, 因此, 標準攤位私人承建商只應於不可改動標準攤位結構及外觀之下提供傢俬 4. 現場施工按金 a. 所有私人承建商 ( 包括自行裝修攤位的參展商 ) 必須於 2015 年 7 月 31 日前繳交現場施工按金予大會承建商 b. 空地攤位及標準攤位之現場施工按金為每平方米 600 港元或 77 美元計算 ( 雙層展覽攤位為每平方米 900 港元或 116 美元 ), 最高金額為每一參展商 5 萬港元 ( 不適用於國家館 ), 承建商可以銀行本票支付或可直接存入大會承建商戶口 c. 私人承建商若能遵守主辦機構所定之施工規則, 沒有導致主辦機構蒙受任何損失 沒有違反主辦機構定下之守則及交齊所需文件, 現場施工按金將於展覽會結束後 45 個工作天內發還 d. 參展商若聘用大會承建商進行個別裝修及攤位特別設計, 只須填寫私人承建商資料 ( 攤位裝修表格 1a), 但無須繳交現場施工按金 大會承建商銀行戶口資料如下 : 展覽廳 1D-E 之大會承建商 無限創作有限公司 (i) 如存入無限創作有限公司戶口銀行名稱 : DBS (Hong Kong) Limited 銀行地址 : Ground Floor, Johnton Road, Wanchai, Hong Kong 戶口號碼 : ( 港幣及其他貨幣, 人民幣除外 ) 受款人名稱 : Outsmart Hong Kong Limited Swift No.: DHBKHKHH 註 : 所有銀行手續費需由付款人支付 請於存款單上寫上展覽名稱 私人承建商名稱 參展商名稱 攤位號碼及註明所付款項為現場施工按金並傳真予無限創作有限公司 (852) (ii) 如以銀行本票支付 : - 銀行本票枱頭必須填上 Outsmart Hong Kong Limited - 請將銀行本票寄到以下地址 : 香港九龍大有街 1 號勤達中心 3 樓全層 - 請於銀行本票後面寫上展覽名稱 私人承建商名稱 參展商名稱及攤位號碼 - 假若發現銀行本票無效, 主辦機構保留權利即時取消該私人承建商進場, 並禁止其參與亞洲博聞有限公司以後舉辦的任何或所有展覽會 按金扣除 如違反主辦機構所定下之規則及條例, 按金將會被扣除 主辦機構保留對任何按金扣除或爭議的最終決定權 詳情請參考附錄三 5. 平安咭制度 a. 香港勞工處 香港展覽會議業協會 香港會議展覽中心及亞洲國際博覽館一致同意實施平安咭制度 由 11

12 2010 年 1 月 1 日開始, 凡進入香港會議展覽中心 ( 以下簡稱 會展 ) 裝拆攤位的承建商必須持有建築業安全訓練證書, 即 平安咭 b. 平安咭 制度只適用於所有搭建及裝嵌員-在展館內進行有關工程工作 ( 如攤位 飾柜 傢俬的搭建 / 拆卸 電力工作等 ), 其目的是確保承建商在展館工作前已受到強制的基本安全訓練 c. 由 2010 年 6 月開始, 凡進入會展工作的承建商, 必需持有平安咭並需適當地展示出來, 否則會展保安人員有權拒絕該人士進入展館 6. 私人搭建及裝嵌 / 承建商工作證及車輛許可證 a. 兩款不同的工作證將會提供給私人承建商去申請 每位申請者只可以申請其中一款工作證 i. 工人如進行有關工程工作 ( 如攤位 飾櫃 傢俬的搭建 / 拆卸 電力工作等 ), 請申請 私人搭建及裝嵌 工作證, 此工作證的人士必須持有有效的平安咭 ii. 工作人員如進行監督 管理或一般工作 ( 例如清潔等 ), 請申請 私人承建商 工作證, 持有此工作證人士, 不可進行任何工程有關工作 b. 當私人承建商遞交所有必須之文件和按金, 以及攤位設計圖獲給予建議後, 主辦機構會聯絡私人承建商領取工作証及車輛許可証 車輛許可証只可使用一次 c. 申請私人搭建及裝嵌 / 承建商相片工作証的步驟.. i. 請在 2015 年 7 月 31 日或之前於網上填妥攤位裝修表格 1b ii. 私人搭建及裝嵌 工作證申請人士請遞交平安咭 * 副本 ( 只接受硬本 ) iii. 私人承建商相片工作証 工作證申請人士請遞交香港身份證副本及一張白色背景護照相片, 請於相片背面寫上姓名 ( 只接受硬本 ) 所有工作證申請只接受硬本, 請勿經電郵傳送 d. 為保安理由, 於展覽期間, 所有工人必須到參展商工作證補領處登記並申請臨時證 e. 所有工人必須為本地合法勞工或持有有效香港工作許可證之海外人士 f. 每張 8 月 21 日後申請之工作證, 須繳付港幣 100 元作行政費用 9 月 4 日後恕不接受任何工作證之申請, 亦不設現場補證 g. 於展覽期間, 私人承建商必須配帶及展示相片工作証作保安檢查 沒有工作証或並非持有本人之工作証的人士, 均不得進入會場, 現場施工按金將亦會被扣除, 主辦機構及保安人員有權查核持証人之身份証明文件, 於有需要時沒收其工作証 h. 十八歲以下人士, 不可進入會場 嚴禁僱用非法勞工 i. 主辦機構保留權利拒絕任何人士進場 * 平安咭 : 香港法例第 59 章 工廠及工業經營條例 內由建造業認可訓練機構發出之有效訓練證明書 ) 7. 保險私人承建商必須購買有效及不少於港幣 1000 萬之公眾責任險, 保險範圍應包括但不限於人身傷害 財物損毀 私人承建商必須於展覽期間 ( 包括進場 展覽期間及離場 ) 就私人承建商的財物及其活動及其他項目存有有效及充足的保險, 包括盜竊 火災 財物損毀 意外 自然災禍 天災以及其他通常由承建商投保的及或主辦單位要求投保的風險 保險有效期須包括進場 展覽期間及離場 參展商如聘用私人承建商, 需確保其承建商之公眾責任保險能有效覆蓋颱風所引起之延時 否則其承建商將不能於其保險過期後於展館內進行任何工作 而該攤位將需由大會承建商代為清拆, 並由參展商承擔有關費用 私人承建商須於 2015 年 7 月 31 日前將其保險細則交予大會承建商 以下資料必須包括在所提供的保險証書及 / 或保險單文件內 : 被保險人名稱 : XXX ( 參展公司名稱 ) 為主被保險人及 / 或 XXX( 承判商公司名稱或其分判商公司名稱 ) 為承判商及 / 或分判商及 / 或它們的分判商保險期限 : 由 XXX 至 XXX( 包括首尾兩日 ) 12

13 被保險人賠償限額 : 在保險期限內, 每次事故賠償限額港幣 10,000,000 元, 累計限額 無上限 保險區域限制 : 於香港會議展覽中心內, 香港 司法管轄權限制 : 香港特別行政區 ( 或全球性 ) 條件 : 附加交叉責任條款 ( 非必須 ) 附加的被保險人名稱 : 亞洲博聞有限公司為主辦單位及 / 或香港會議展覽中心 ( 管理 ) 有限公司為場地擁有者 韋萊香港有限公司可以提供公眾責任險之安排, 如有需要, 參展商可直接與他們聯絡 : 韋萊香港有限公司香港銅鑼灣希慎道 33 號利園 18 樓電話 :(852) / 傳真 :(852) 聯絡人 : 鍾耀光先生 / 梁靄萍小姐電子郵件 :chungt@willis.com, maggie.leung@willis.com 8. 現場施工時間表 : 空地攤位承建商 : 搬運物料進場及裝修攤位 拆卸所有攤位 ( 所有攤位物料 飾櫃 廢料不得搬離會場 ) 拆卸所有攤位及搬走所有攤位物料 飾櫃 廢料 2015 年 9 月 15 日 - 中午 12 時至晚上 11 時 2015 年 9 月 16 日 - 上午 8 時 30 分至晚上 11 時 2015 年 9 月 17 日 - 上午 8 時 30 分至晚上 11 時 2015 年 9 月 22 日 - 晚上 7 時至晚上 12 時 2015 年 9 月 23 日 - 上午 8 時至下午 3 時 私人承建商必須依時進場及完工, 不得提早進場及超時工作, 而裝修攤位之物料 工具及廢料亦必須於指定時間內搬進 / 離會場 如承建商未能配合以上時間表, 現場施工按金將會被全數扣除 請細閱附加資料附錄 E 9. 進場 / 離場安排 a. 為保安理由, 私人承建商之攤位裝修物料及工作人員只可於一個特定入口進入展覽廳 b. 不得提早進場及離場 c. 於進場或離場期間, 私人承建商之進出物料或須進行抽樣檢查 d. 於拆卸攤位期間, 所有物品必須放置於所屬之攤位內待貨車到達後才可搬到貨物起卸區 e. 於進場及撒館期間, 所有進入展覽廳的工作人員必須穿上高度反光背心 f. 所有裝備只可擺放於所屬之攤位內 施工時間後, 所有於攤位以外之物品將會被清理而不作另行通知, 而費用會於按金中扣除 g. 承建商必須遵照大會編定之進場及離場時間表, 不得提早進場及離場, 一經發現, 所有工人及其建築物料須即時離場, 現場施工按金亦會被全數扣除 h. 若參展商或其私人承建商於 2015 年 9 月 23 日下午 3 時後仍未拆卸所有攤位物料 搬走傢俬及將所有物料搬離會場, 其施工按金將會全數扣除 如其按金未能覆蓋超時罰款, 主辦機構保留追收差額之權利 i. 由於空間限制及會展二期缷貨區入口經常受到損毁,45 尺貨櫃將不准駛入 10. 起卸貨物超時收費 為加快卸貨區車輛流通量, 於所有進場日及離場日, 會展貨物起卸區將進行進場車輛使用時間收費計劃 : 13

14 a. 費用 : 每半小時收費 ( 或不足半小時 ) 車輛進場後首四十五分鐘 - 免費 其後兩小時內 - 港幣 $100 超過兩小時及四十五分鐘 - 港幣 $150 遺失進場計時卡 ( 每張 ) - 港幣 $500 b. 當車輛進入起卸區時, 會獲發一張進場計時卡, 費用會於離場時收取, 並獲發收據 11. 建築限制及施工守則 11.1 空地攤位高度限制 a. 地點 展覽廳 1D & E ( 單層攤位 ) 展覽廳 1D & E ( 雙層攤位 ) 高度限制 5 米 6 米 在防煙幕線下 ±0.5 米範圍內, 於展覽廳 1D-E 的攤位高度不得超過 3 米 b. 搭建高於 3 米以上的 展位 或 臨時搭建物 須由認可人士或註冊結構工程師的監督, 並於現場檢查及批核這些 展位 或 臨時搭建物 的結構穩定性 結構性報告須於 9 月 17 日提交予大會承建商 認可人士包括註冊建築師名單 ( 認可人士名單 1) 註冊結構工程師 ( 認可人士名單 2) 或註冊屋宇測量師 ( 認可人士名單 3) 請參考以下網站 : 認可人士的定義於香港建築物條例第 123 章詳述 c. 4.5 米高或以上的 臨時搭建物 必須持有通過註冊結構工程師檢查及提交結構性報告, 以確保結構性的穩定性, 否則一概不能搭建 由認可人士 / 註冊結構工程師簽發結構穩定性的數據證明必須於展覽開始前 5 星期呈交予大會承建商 認可人士或註冊結構工程師並須於現場檢查及批核這些 展位 或 臨時搭建物 的結構穩定性 而結構性報告須於 9 月 17 日提交予大會承建商 d. 如欲興建雙層展覽攤位之參展商, 必須預先以書面向主辦機構申請 展覽廳內雙層攤位高度限制為 6 米 攤位第二層需收費 所有雙層展覽攤位須於搭建前 21 天遞交 風險評估 及 認可工程師之計算報告 另參展商需於進場日下午 6 時前將認可測量師簽發之 安全證明書 交予主辦機構 參展商需完全負責攤位之結構安全 主辦機構保留禁止所有人士進入該攤位上層之權利 e. 主辦機構 香港會議展覽中心及大會承建商有權禁止所有人進入有關攤位及 / 或對其攤位作出改動或拆除其攤位 基於 建築地盤 ( 安全 ) 規例 ( 第 59 I 章 ) 的要求, 參展商應對其攤位的安全負全責 11.2 空地攤位搭建限制 a. 為使館內形象一致, 攤位面向通道之地方不得使用標準攤位物料興建 b. 如參展商 / 承建商在動工蓋建攤位前, 必須確定攤位位置與主辦機構公布的場地圖則相符, 如有任何不符, 應立即通知主辦機構 凡事前未有知會主辦機構而於動工後始提出的投訴, 主辦機構概不受理 c. 空地參展商需將公司名稱 攤位號碼及國家必須擺放於攤位面向通道的顯眼位置 如未能遵守以上規定, 主辦機構有權代為安裝於適當位置, 費用由參展商負責 d. 為配合展覽之營商環璄, 所有攤位, 其設計必須保持攤位正面 右側面及右側面百分之四十或以上的面積 開放或陳列展品 e. 如攤位設有電視或顯示屏, 請遵守以下規則 : 攤位總面積 ( 平方米 ) 每台電視 / 顯示屏之最大面積 ( 平方米 ) 數量

15 73 或以上 電視或顯示屏可組裝合併, 唯每 36 平方米之攤位, 其電視或顯示屏之總面積不能超出 1.2 平方米 f. 任何攤位設施 ( 包括燈飾 ) 不得伸展超逾劃定的攤位界限 g. 任何超過 2.5 米面向毗鄰攤位的公司招牌及裝飾, 必須放置於攤位界線 0.5 米以內的地方 或在 2.5 米以上之部份, 以白色 平滑 整理妥當及沒有任何公司商標或圖案等裝飾 h. 攤位每 18 米須設一個出入口, 而該出口的門只可向攤位內開關, 不可阻礙通道 i. 所有裝修, 包括橫額 拱門建築 地氈鋪設等只可於參展商與主辦機構簽定合約內之指定攤位範圍進行 除獲得主辦機構核准, 否則一切於攤位範圍外的特別建築及宣傳活動一律禁止 j. " 攤位 " " 臨時搭建物 " 舞台或其他 " 預定展會 " 裝置或組件搭建裝修中採用的所有窗簾 門簾 織物 標記 飾帶 裝飾材料 夜光布 背景幕 橫幅 遮蓋物 塑料品 防護罩 地毯材料及所有其他材料必須屬非可燃材料, 質地屬於非易燃品或防火耐用性材料, 場館或香港政府受權代表可能會檢查這些材料的合規性 參展商或承建商必須提供有關防火試驗 燃燒試驗 煙煄試驗及相關法例及規例可能要求的其他類似試驗的相關文件 為安全起見, 凡使用木料蓋建之攤位, 私人承建商必須於施工及展覽期間在攤位內顯眼位置預備一個有效滅火筒 k. 不得於展覽廳內的天花板懸掛廣告牌及垂飾 所有攤位建築的結構必須在無任何吊件輔助下能獨立支撐 l. 展覽場地內嚴禁噴漆 燒焊及使用電鋸 不准於地上鑽孔或錘釘 嚴禁使用裁牀 m. 所有裝修攤位之用料 機器及包裝材料均不得存放於貨物起卸區及展覽廳內 任何棄置於貨物起卸區的物品將會被清理而不作另行通知, 而施工按金亦會被扣 n. 承建商所丟棄之物料, 其尺寸不能超過 5 米及 15 立方米 o. 展館已在進場及撤場期間特設專為棄置玻璃物料之廢料籠, 以便與其他物料分開處理 在使用夾斗車清理攤位建築物料之前, 請把玻璃物料與其他物料分別棄置於展館有關之廢料籠內, 以免發生意外 若發現有處理失當, 施工按金將被扣除 p. 承建商必須以安全方式拆卸攤位, 所有組件在拆卸時必須輕放 如發現拆卸過程未能合符安全水準或以猛烈方式拉倒物料, 主辦機構及大會承建商有權停止該工程並扣除其全部施工按金 q. 私人承建商必須遵守所有主辦機構及大會承建商給予之指引 r. 所有張貼於標準攤位圍板上的黏貼貼紙, 必須由大會承建商進行處理, 如參展商或承建商自行黏貼貼紙, 大會承建商將保留索取清潔及損毀費用 s. 參展商可於標準攤位內裝飾 所有裝飾物料須於撤館時清走 如在標準攤位外面 ( 面向通道那面 ) 裝飾, 只可張貼海報 每塊 1 米闊 X 2.5 米高的攤位圍板只可張貼不大於 0.8 米闊 X1 米高的海報 t. 如攤位不符合認可規格或主辦機構所訂之規則, 主辦機構保留權利進行改建或清拆而毋須另行通知 有關費用一概由參展商 / 承建商負責 11.3 在搭建及拆除攤位期間, 參展商及私人承建商必須遵守職業安全及健康條例 a. 確保僱員在工作時的安全及健康, 如需更多資料, 請瀏覽以下網址 : b. 提供或維持安全作業裝置及工作系統 c. 委派一名負責人在場監管搭建及拆除攤位的施工 d. 展覽中心禁止任何人使用高度超過 2 米的梯子 e. 移動梯子時不要站於其上 應確保梯子穩定 有堅實平坦的立腳處 有關梯子安全使用簡介, 請瀏覽以下網址 : f. 任何搭建 / 拆卸工程於距離地面 2 米或以上的高度進行, 承建商必須使用高架設備, 如金屬棚架 此外, 承建商必須提交由合資格人士填寫的表格五, 方可在施工場地使用棚架 此表格必須張貼於棚架的堂眼處, 說明棚架的所在地點和範圍, 並註明棚架處於安全操作狀態, 而且堅固穩當 g. 如需更多金屬棚架安全守則資料, 請瀏覽網址 : h. 於距離地面 2 米或以上高度施工的工人必須配戴安全帶 15

16 i. 如有違規者, 香港會議展覽中心及主辦機構有權立即制止有關搭建工程進行至符全安全標準 12. 電力安裝 a. 主辦機構會使用暖色調作為香港藝粹館裝潢之主要色調 b. 展覽廳內之部份天花燈飾將會調暗以凝造氣氛及會維持適當的光度 c. 任何攤位必須於攤位界限設置燈飾以提供足夠的燈光 d. 空地攤位私人承建商只可選擇透過訂購表格 2 申請供電 而所有電力裝置及電線安裝 ( 包括標準攤 位之私人承建商或參展商自攜之燈具 ) 必須遵照香港電力條例的電力 ( 電線接駁 ) 規定 所有電力 安裝技工必須持有 香港電業工程人員註冊証明書 及現場提交 完工證明書 (WRI) 而私人承 建商及參展商自攜之燈具電線需要附合香港電力安全條例之標準 e. 如承建商或參展商自備射燈或飾柜連內置射燈, 需向大會承建商租用電力接駁或燈具插頭費用 f. 為免影響正常電力供應, 禁止任何非法電力接駁, 如有違規, 將會被停止供電及扣除按金 g. 不得使用 萬能插座 及拖板 h. 如任何參展商實際耗電量超出申請之總電量, 主辦機構有權立即停止該攤位之電力供應, 而參展商亦 須負責賠償因此而引致之一切損失 i. 主辦機構保留任何電力租用爭議之最後決定權 j. 不可使用霓虹燈 閃光燈飾或指示牌 k. 所有燈飾裝置必須安裝於離地 2.2 米以上, 否則, 應有適當的保護設施以保障公眾安全 l. 任何燈飾或燈光光線不可伸展或照射出劃定的攤位範圍, 如燈光效果影響其他鄰近攤位, 主辦機構有 權要求參展商作出更改 m. 不可使用閃光燈或持續轉換顏色的燈飾效果, 以免對任何對參展商或參觀人士造成滋擾 13. 無煙環境 香港會議展覽中心乃非吸煙場地, 不可在室內地方吸煙 根據香港法例第章, 任何人士不得在指定禁止吸煙區吸煙或攜帶燃著的香煙, 雪茄或煙斗, 而電子煙 ( 含有 / 不含尼古丁 ) 亦不能在指定禁煙區內使用, 否則最高可處罰款港幣 5,000 元 任何人士如被發現於指定吸煙區外吸煙, 違規者將被驅離展館, 並於當天不能再次進入展館工作 而聘用該等違規者之承建商, 其施工按金亦會被扣除 同時, 主辦機構保留權利追討該等違規者因違反本條款而所引起之任何損失 14. 大會承建商 如對攤位裝修有任何疑問, 私人承建商應與大會承建商聯絡, 詳情如下 : 無限創作有限公司 香港九龍大有街 1 號勤達中心 3 樓全層 負責人 : 1. 黎慧妍小姐 電話 : (852) 傳真 : (852) 電郵 : hkpp@outsmart.com.hk 2. 林明燕小姐 電話 : (852) 傳真 : (852) 電郵 : hkpp@outsmart.com.hk 亞洲博聞有限公司展覽事務部啟 16

17 Raw Space Booth Maximum Height Restrictions Health & Safety and Waste Reduction are our primary concerns. To further enhance these objectives, effective on January 1, 2016, the maximum height of the raw space booth will be reduced from 5m to 4m (see details in the below table). This policy will be applied to all UBM Asia Limited s Jewellery & Gem Fairs and Asia s Fashion Jewellery & Accessories Fairs in Hong Kong and in mainland China. Exhibitors must pay attention to this new policy when preparing their booth design at future fairs. Raw Space Booth Maximum Height: Hong Kong Convention & Exhibition Centre Inside Halls 1A-E, 3B-G, 5B-C, 5E-G, Convention Hall & Convention Foyer Halls 1B-E & 3B-D Concourse, Inside Hall 5D Halls 3EFG & 5FG Concourse Halls 1A & 5B-E Concourse, Level 2 & 4 Mezzanine Convention Hall Mezzanine Current Maximum Height 5m (Single deck booth) 6m (Double deck booth) 4m (no change) 3m (no change) 2.5m (no change) 2.2m (no change) New Maximum Height effective on January 1, m (Single deck booth) 5m (Double deck booth) For booths located + 0.5m under the smoke curtain line, the maximum height is 3 metres in Halls 1A-E, 3B-E, 5B-E and 2.5 metres in Hall 3F-G, 5F-G and Hall Concourses. AsiaWorld-Expo Current Maximum Height New Maximum Height effective on Jan 1, 2016 Inside Halls m (Single deck booth) 6m (Double deck booth) 4m (Single deck booth) 5m (Double deck booth) Please feel free to contact us at for further assistance. Thank you. Jewellery Exhibition Services Department 17

18 空地攤位高度限制 敬啟者 : 亞洲博聞有限公司一直都以減少廢料 工作安全及健康為首要關注, 為進一步加強以上重點, 於 2016 年 1 月 1 日開始, 空地攤位的高度限制, 會由現時的 5 米調低至 4 米 ( 詳情見下表 ), 此政策會於所有亞洲博聞有限公司旗下, 於香港及中國內地舉辦的珠寶展及時尚首飾展執行, 敬請各位參展商於籌備未來展覽攤位設計時多加注意 空地攤位高度限制 : 香港會議展覽中心 現時空地攤位高度限制 2016 年 1 月 1 日開始的新空地攤位高度限制 展覽廳 1A-E 3B-G 5B-C 5E-G 5 米 ( 單層攤位 ) 4 米 ( 單層攤位 ) 內 會議廳及前廳內 6 米 ( 雙層攤位 ) 5 米 ( 雙層攤位 ) 展覽廳 1B-E 3B-D 大堂及 4 米 ( 不變 ) 展覽廳 5D 內 展覽廳 3EFG 及 5FG 大堂 3 米 ( 不變 ) 展覽廳 1A 5B-E 大堂 2 樓及 4 樓 2.5 米 ( 不變 ) 中樓大堂 會議廳中樓 2.2 米 ( 不變 ) 在防煙幕線下 米範圍內, 於展覽廳 1A-E 3B-E 5B-E 的攤位高度不得超過 3 米, 於展覽廳 3F- G 5F-G 及展覽廳大堂的攤位高度不得超過 2.5 米 亞洲國際博覽館 現時空地攤位高度限制 2016 年 1 月 1 日開始的新空地攤位高度限制 1 11 號展館內 5 米 ( 單層攤位 ) 4 米 ( 單層攤位 ) 6 米 ( 雙層攤位 ) 5 米 ( 雙層攤位 ) 如有任何查詢, 歡迎致電 珠寶展展覽事務部謹啟 18

19 Appendix A 附錄一 : Must fill in the booth area, type and amount. 必須填上攤位面積 類型及總額 CLEAR and COMPLETE Exhibitor s company stamp and signature must be shown here to verify information on this page. 此處必須有清晰及完整的參展商公司印章及簽署以証明此表格上所有資料正確無誤 19

20 Appendix B 附錄二 : Please clearly state the following information when sending the Site-Work Deposit to the Official contractor: 當遞交現場施工按金時, 請清楚列明以下資料 : E.g: Exhibitor is ABC Jewelry Co Ltd Contractor is DD Contracting Co Ltd 例如 : 參展商是 ABC Jewelry Co Ltd 私人承建商是 DD Contracting Co Ltd Case 1: Exhibitor pays the site-work deposit 情況 1: 參展商自行支付現場施工按金 Site-Work Deposit paid by ABC Jewelry Co Ltd (Booth #2R01, 02, 03, 04) Deposit slip copy 按金存款單副本 Case 2: Contractor pays for the Exhibitor 情況 2: 私人承建商代參展商支付現場施工按金 DD Contracting Co Ltd paid Site-Work Deposit for ABC Jewelry Co Ltd (Booth #2R01, 02, 03, 04) Deposit slip copy 按金存款單副本 Case 3: Contractor pays for more than one Exhibitor 情況 3: 私人承建商代多於一位參展商支付現場施工按金 Deposit slip copy 按金存款單副本 DD Contracting Co Ltd paid the site-work deposit for: ABC Jewelry Co Ltd (Booth #2R01, 02, 03, 04) HK$14400 Int l Jewellery Co Ltd (Booth #1Z01, 02, 04, 04) HK$14400 HK Jewellery Co (Booth #5Z05, 06, 07, 08) HK$

21 Appendix C: Deposit Deduction Information: 1. After the move-out period (September 23, 3pm), if any booth materials or construction materials (e.g. glass, wooden structures, etc) are not cleared by contractor at the exhibition venue, ALL such materials will be disposed and ALL site-work deposit will be deducted. If the deposit is not enough to cover the removal charge, the Organiser reserves the right to pursue the contractor for the outstanding balance. 2. If contractor damages any facility of the exhibition venue (e.g marble floor, hall entrance doors etc), the site-work deposit will be deducted according to the venue s charges. If the deposit is not enough to cover the damage cost, the Organiser reserves the right to pursue the contractor for the outstanding balance. 3. The contractor should strictly follow the move-in / move-out schedule set by the Organiser. Otherwise, all deposit will be deducted and have to the contractor will leave the hall immediately (including all workers and construction materials) until the official time. 4. No standard booth carpet should be damaged or used for other purposes, e.g packaging etc. If any case discovered, HKD30.00/sqm will be charged. 5. Contractors should follow the commented plan/design for construction. For any violation of this rule, ALL site-work deposit will be deducted and the Organiser reserves the right to alter or remove the booth structure at the contractor s own expense. 6. All materials are not allowed to be attached to the existing system frames of the shell scheme booths. Any violation of this rule will result in HKD charge/per attached point. 7. If contractor needs extra electricity, they should place on order from the Official Contractor and pay for the extra cost. Any illegal electricity wiring connection, or inadequate connection order, etc., will be charged the difference in the amount plus an on-site surcharge and administration fee of HKD1,000.00/9sqm. The contractor will be responsible for any further loss incurred, if electricity is overloaded and affects other booths. 8. Any penalty amounting 50 percent the site-work deposit will be deducted if any construction material, empty cartoons, wooden structures, display materials and equipment are placed the outside booth area/put in another booth area. 9. All glass materials must be removed before using the Hydraulic Grab Lorry to remove booth structures. Otherwise, the Official Contractor and the Organiser reserve the right to stop the process. Also, extra removal charges will be imposed and all deposit will be deducted. 10. If the contractor orders the main power supply or lighting socket, they must have their own electrician with a WR1 Completion Form. An administration fee will be imposed for HKD1,000/9sqm if the contractor needs the services of issuing a WR1 Completion Form. In addition, the installation of electrical equipment, including lighting fixtures, must strictly adhere to the Electrical Regulations of Hong Kong Electricity Ordinance. For any queries, please contact your Official Contractor directly. 11. Screwing, drilling, painting or nailing on the panels of standard shell booth is not allowed. HKD will be charged for damage to each panel. 12. Paint spraying, welding and the use of electrical saw are strictly prohibited in the fairground. Otherwise, all the site-work deposit will be deducted. 13. Any colour stickers applied to the shell scheme booth panels are not prohibited. Otherwise, the Official Contractor will claim the cleaning and damage charge in the amount of HKD300/panel. If the exhibitor needs this service, they must contact the Official Contractor. 14. The contractor is normally not allowed to make any alternations to the shell scheme booth structure or remove any integral parts from the booth. If the contractor requires to change the location of the pole, the relocation charge will be HKD1,000/pole. 15. To protect the fascia board, no suspensions/posters are allowed to be hung on the fascia board. Otherwise, HKD500.00/object will be charged. 16. For any alteration or removal of the shell scheme fascia board, the Official Contractor reserves the right to reinstall it and a HKD500/board installation fee will be charged. 17. All contractor badges are strictly non-transferable. Otherwise, a HKD200 deposit will be deducted per badge. 18. Contractors should dismantle the booth safely. Any components should be laid down gently while dismantling. If the dismantling process does not comply with the safety standards or the materials are fiercely pulled down, the Organiser and Official Contractor reserve the right to stop the process and all site-work deposit will be deducted. Remarks: 1. The site-work deposit will be deducted according to the actual damage cost. If the deposit is insufficient to cover, the Organiser reserves the right to pursue the contractor for the outstanding balance. 2. If the contractor violates other rules that are not listed above, the Organiser also reserves the right to any deduction from the deposit. 3. The Organiser reserves all rights on the final decision on any disputes. 21

22 附錄三 : 扣除按金資料 : 事項 1. 離場時段結束後 (9 月 23 日下午 3 時 ), 如承建商遺下雜物或攤位建築物料 ( 例如 : 玻璃 木板 ) 於展場範圍, 其物料將被全部清走, 而按金亦會全部被扣除 如金額仍不足支付有關開支, 承建商需照價賠償, 而主辦機構保留一切追討權利 2. 承建商如損毀場館之設施 ( 如地板, 展覽廳大門等等 ), 按金將會按照場館之準則扣除 如金額仍不足支付有關開支, 承建商需照價賠償, 而主辦機構保留一切追討權利 3. 承建商必須依照主辦機構所定之時間進場或離場, 違規者, 除按金全部被扣除外, 並須即時離開施工現場 ( 包括工人及其建築物料 ) 直至指定日期及時間方可進場 4. 承建商不可損壞地毯作其他用途, 如用作包裝物料等 一經發現, 按每平方米 HK$30 收取費用 5. 承建商如不按照圖則蓋建攤位, 除全部按金會被扣除外, 主辦機構保留權利進行改建或清拆, 而費用由承建商負責 6. 所有自攜的物料, 一律禁止安裝在標準攤位結構的物料上 一經發現, 每一個連接點收取 HK$ 如攤位現場增加用電, 必須事先向大會承建商申報及繳付現場附加費後方可使用 如現場發現非法駁電或所用電力超出所申訂的數量, 除補償差額及繳付附加費外, 另加收每 9 平方米攤位 HK$1,000 作為行政費之用 此外, 如攤位因電力超出負荷而影響其餘攤位, 承建商需負責 承擔及補償一切損失 8. 任何建築物料 / 包裝空盒 / 木條板箱 / 機器 / 展品或雜物放置在攤位以外範圍或放置於別人攤位內,50% 按金會被扣除 9. 使用夾斗車清理攤位建築物料之前, 必須先將所有玻璃物料清除 否則, 大會承建商及主辦機構有權立即終止工程 此外, 除收取有關清理費外, 按金將被全部扣除 10. 如攤位租用配電總制及照明用之插座, 有關的承建商需給予 WR1 完工證明 為安全起見, 如私人承建商未能提供 WR1 完工證明, 將不獲供電 另外, 如需大會承建商為其攤位安排 WR1 完工證明, 每 9 平方米攤位收取 HK$1,000 作為行政費用 此外, 如該攤位自行安裝之電力裝置未符合香港供電條例標準檢查, 如需大會承建商代為檢查及安裝, 有關費用則須另行報價 11. 為免攤位圍板受損, 不得在圍板上鑽鏍絲 油漆及錘釘, 否則須賠償每塊圍板 HK$ 展覽場地嚴禁噴漆 燒焊及使用電鋸 一經發現, 全部按金會被扣除 13. 所有張貼於攤位圍板上的顏色貼紙均禁止使用, 如未經同意而裱貼在圍板上, 每塊圍板收取 HK$500 如參展商需要裱顏色貼紙, 可向大會承建商查詢有關服務 14. 標準攤位由主辦機構指定的大會承建商提供, 其構件設計劃一 如承建商需要更改公司招牌門柱位置, 必須向大會承建商申請改動門柱位置, 收費為每條 HK$1, 不得在公司招牌板上貼紙或掛上海報 懸垂物或其他物品 一經發現, 每件物品收取 HK$ 如擅自更改或拆卸標準攤位之招牌板, 一經發現, 大會承建商必定重新安裝, 並收取每件招牌板 HK$500 之安裝費用 17. 工作証不得轉讓予其他人, 一經發現, 每個証扣按金 HK$ 承建商必須以安全方式拆卸攤位, 所有組件在拆卸時必須輕放 如發現拆卸過程未能合符安全水準或以猛烈方式拉倒物料, 主辦機構及大會承建商有權停止該工程並扣除其全部施工按金 備註 : 1. 以上扣除按金數目, 將會按照實際情況厘定, 如按金不足以支付有關開支, 必須照價賠償, 主辦機構保留一切追討權利 2. 如參展商或私人承建商有任何其他違規事項, 而並未列入上述項目之內, 主辦機構亦保留一切追討權利 3. 主辦機構保留對任何爭議的最終決定權 22

23 Appendix D 附錄四: Contractor Entrance 承建商入口 23

24 24

25 Appendix E 附錄五 : HKCEC Move-Out Definitions and Guidelines 1) Definition of "Completed Move-out" By September hrs a) All booths have been dismantled. No dismantle process is allowed or will be treated as overtime. b) All special-built stands and structures, including any structures rigged to the ceiling, have been dismantled and are ready for removal; and c) Clearence and disposal of all remaining industrial wastes are completed. d) Glass item must be separated and forbidden to be grabbed. Please put the glass materials into the Broken Glass Disposal Area. Please refer to the attached photos for examples of "completed" and "incomplete" move-out status. 2) Area for carrying out the dismantling work All dismantling activities are restricted to areas within the related booth area. The Loading Area at the back of each exhibition hall (including the ramp at Expo Drive) is meant for loading and unloading of goods as well as for supporting vehicular movements to and from all levels. 3) Authorised working hours for exhibition move-out The authorised move-out hours for stand dismantlement are September 22, hrs (Dismantling of all booths only, all construction materials / showcases / waste are not allowed to remove) and September 23, hrs (Dismantling of all booths and removal of all construction materials / showcases / waste). 25

26 HKCEC Move-Out Definitions and Guidelines Photo reference of incomplete dismantling condition by 1500hrs on September 23 - Raw space When showcases are not fully dismantled When showcases are not fully dismantled When booth structures are not fully dismantled When any decorative structures are not fully dismantled Glass item must be separated and forbidden to be When booths are pulled-down improperly, and grabbed. Please put the glass materials into the the structures are too big for any rubbish trucks Broken Glass Disposal Area. to remove. * For incomplete dismantling and move out by 1500hrs on September 23, all site-work deposit will be deducted. 26

27 HKCEC Move-Out Definitions and Guidelines Photo reference of completed move-out conditions by 1500hrs on September 23 All industrial wastes have been removed by exhibitors or contractor. * For incomplete dismantling and move out by 1500hrs on September 23, all site-work deposit will be deducted. 27

28 Appendix F 附錄六 : Form 1c- Sample of Risk Assessment 表格 1c 風險評估樣本 Item 編號 Activity 工序 Hazard 危害 What Happens 發生甚麼 / How it happens 怎樣發生 People at risk 受影響人士 Consequences and likelihood 發生引致後果及發生機會 Risk Rating Before Controls 實施控制措施前風險等級 Control Measures 控制措施 Responsible Person 負責人 Risk Rating After Monitor Controls Frequency 實施控制措施後風險監察次數等級 1. Transporting materials to booth area (Manually / manual forklift) 1.1 Manual handling Injury - Improper manual handling posture Our workers Back injury; Muscular sprain 3 x 1 = 3 - Provide briefing to workers for the correct posture of manual handling - Use of mechanical aids instead of manual handling Safety officer/ on-site supervisor 1 x 1= 1 Twice a day 1.2 Striking against Objects - Improper use of manual forklift People around; Contractor workers Personal injury 2 x 2 = 4 - Provide briefing to workers for correct use of manual forklift Safety officer/ on-site supervisor 1 x 2= 1 Twice a day 2 Booth 3m high build up with the use of (A-ladder / working platform) 2.1 Structure collapsed - Incorrect build-up method - Inadequate manpower People around; Contractor workers Person being crashed 2 x 3 = 6 - Ensure the build-up method is in safe working order and provide briefing to workers for the safe working procedure - Review the adequacy of manpower before commencement of work Safety officer/ on-site supervisor 1 x 3 = 3 Every 2 hours 2.2 Workers falling from A-ladder - Uneven floor; - Loss of balance; Contractor workers Serious injury / death 2 x 3 = 6 - When working at height more than 2m, A-ladder should not be used. Standard working platform should be provided. Safety officer/ on-site supervisor 1 x 3= 3 Every 2 hours 2.3 Workers falling from height - Substandard working platform being used; - Working on the top of booth Contractor workers Serious injury / death 2 x 3 = 6 - Working platform should be installed with access ladder, guardrails, toe-boards and planking. - To wear full-body safety harness with large snap hook when working at height. Safety officer/ on-site supervisor 1x 3= 3 Every 2 hours 3 Materials being temporary placed at gang ways 3.1 Slip, trip and fall Materials were not proper placed Contractor workers Personal injury 3 x 1 = 3 -All materials should be properly stored inside booth area - Gangways should be keep clear from obstructions Safety officer/ on-site supervisor 1 x 1= 1 Twice a day 3.2 Blocked gangways Materials were not proper stored People inside Hall Emergency escape route blocked 3 x 2 = 6 - Gangways should be kept clear from obstructions Safety officer/ on-site supervisor 1 x 2= 2 Twice a day 4 Booth 3m high dismantle with the use of (A-ladder / working platform) 4.1 Structure collapsed - Incorrect build-up method - Inadequate manpower 4.2 Workers falling from A-ladder - Uneven floor; - Loss of balance; People around; Contractor workers Contractor workers Person being crashed 2 x 3 = 6 Serious injury / dead 2 x 3 = 6 - Ensure the build-up method is in safe working order and provide briefing to workers for the safe working procedure - Review the adequacy of manpower before commencement of work - When working at height more than 2m, A-ladder should not be used. Standard working platform should be provided. Safety officer/ on-site supervisor Safety officer/ on-site supervisor 1 x 3= 3 Every 2 hours 1 x 3= 3 Every 2 hours 4.3 Workers falling from height - Substandard working platform being used; - Working on the top of boot Contractor workers Serious injury / dead 2 x 3 = 6 - Working platform should be installed with access ladder, guardrails, toeboards and planking. - To wear full-body safety harness with large snap hook when working at height. Safety officer/ on-site supervisor 1 x 3= 3 Every 2 hours

29 Risk Rating **Risk Rating = Likelihood x Consequences Types e.g. Likelihood Likely (C) ; Consequences Types II (Moderate) Risk Rating 3 x 2 = 6 =1 =2 =3 =1 =2 1 x 1 = 1 2 x 1 = 2 3 x 1 = 3 1 x 2 = 2 2 x 2 = 4 3 x 2 = 6 =3 1 x 3 = 3 2 x 3 = 6 3 x 3 = 9 2

30 g-guide Guide to Global Standards of Health and Safety at Exhibitions and Conferences Endorsed by: Version

31 Updates in this version Updates to this version, from the version of the g-guide are: 1. Addition of a new section g-guide Committee, Endorsers and Supporters 2. Addition of a new section Health & Safety Management of Exhibitions 3. Addition of a new section Risk Assessment 4. Addition of a new section Welfare, Health & Security 5. Addition of a new section Manual Handling Minor changes have been made as follows: - How to use this Guidance, Copies and Translations and Disclaimer - Fire Safety Paragraphs 3 and 5. - The Fire Risk Assessment template has been moved to the Appendicies - Hot Working Permit has been moved to the Appendicies New Appendicies added: - Risk Assessment Template for Organisers - Venue Questionnaire for Organisers 2

32 Table of Contents How to Use this Guidance... 4 g-guide Committee, Endorsers and Supporters... 5 Health & Safety Management of Exhibitions and Conferences... 6 Risk Assessment... 8 Electrical Installations and Equipment Emergencies Fire Safety Food Safety Lifting Manual Handling Medical Cover Night Working Personal Protective Equipment and Personal Conduct Rigging Stand Plan Checks and Construction Vehicle Movement Waste and Aisle Maintenance Water Features Welfare, Health & Security Work Equipment Working at Height APPENDICIES Risk Assessment Template for all Organisations Fire Risk Assessment Template for all Organisations Hot Works Permit Template Venue Questionnaire for Organisers

33 How to Use this Guidance It is very important that you read this section. Application The aim of this guidance is to set standards which will safeguard the health and safety of any person working at or visiting an event or exhibition. They should be used to guide organiser s staff, venue staff, contractors and exhibitors with regards to the minimum acceptable safety standards in any country whilst recognising that many countries may have higher standards which will take precedence. They are widely applicable to events but have been written specifically with exhibitions in mind. The guidelines cover the main areas of risk. Advice should be sought on areas not covered by these guidelines. Where it is not possible for these standards to be achieved, the Event Director or equivalent must use their judgement to set a suitable attainable standard. Responsibilities It is the responsibility of organiser s employees, contractors and exhibitors to: Comply with these guidelines, the organiser s health and safety policy and local relevant law regarding health and safety; Safeguard the health and safety of themselves and others who may be affected by their acts or omissions; Seek advice where there is any doubt regarding the correct action to take or the standard required; Comply with the reasonable requests of the organiser s appointed health and safety staff and floor managers or any other health and safety official. Copies and Translations Copies of this document can be obtained from Please note however that this work is protected by the law of copyright. It is not permitted to replicate this work in any other form without express permission of the author. X-Venture Ltd Translations into other languages must display the version number to avoid out of date translations being used. Feedback Feedback on the utility of this guide or suggestions for improvements would be welcome via the website. DISCLAIMER These guidelines represent a suggested minimum standard to which the organiser aspires in connection with running an event / exhibition. This document does not represent the law in any particular country, nor is it representative of a venue s regulations. It is for guidance only and use is at your own risk. We make no warranty that this guidance will meet your requirements or that its content is accurate or reliable. These guidelines are not a substitute for independent advice and you should obtain professional advice where appropriate. To the fullest extent permitted by law, the authors will not be liable for any claims of any nature whatsoever (including but not limited to indirect or consequential loss or damage, loss of business, loss of opportunity, loss of data, loss of profits) arising out of or in connection with the use of these guidelines. It is the responsibility of every organiser s employee, contractor and exhibitor to ensure that it safeguards health and safety and to comply with all applicable health and safety laws and the venue s own regulations. 4

34 g-guide Committee, Endorsers & Supporters g-guide Committee The g-guide committee comprises of individuals from companies that endorse the guide and give their own time to review and contribute to the content of the g-guide. It is chaired on a rotating basis by a representative from one of the endorsing companies. Endorsing Companies Endorsing companies are those organisers who have adopted the g-guide as the basic template for health and safety arrangements to which they aspire, and require the venue and associated contractors to support. It is the responsibility of the organisers to conduct their own auditing and checking of venues and contractors to ensure that they are compliant or have a credible plan in place to achieve compliance. Endorsing companies are currently: Clarion Events dmg::events Mayridge Reed Exhibitions UBM X-Venture Global Risk Solutions Supporting Companies Companies that support the g-guide are those venues and contractors who recognise the standards of the guide as the minimum acceptable standards and agree to operate to those levels. These companies are listed in the guide at the discretion of the g-guide committee. Companies that support the guide are accepting the principles as the basis of a service level agreement with the event organiser. Supporting Organisations can be found here: NOTE: Listed companies are entirely responsible for their own health and safety monitoring and listing does not imply recommendation or accreditation by endorsing companies. 5

35 Health and Safety Management of Exhibitions and Conferences 1. The Competent Person/Operations Manager It is essential that the venue, the organiser and organiser s contractors employ someone who is a competent person to plan and coordinate health and safety. Usually this is the Operations Manager. They must understand the business of managing health and safety at events. The recommended training is the IOSH Managing Safely Certificate (preferably event specific) or equivalent. Typically the duties of the competent person would include but not be limited to: Pre event planning and coordination between the relevant parties (organiser, venue, contractors and exhibitors) Appointing contractors who are competent with regards health and safety Carrying out a suitable and sufficient risk assessment (or ensuring that it is done by a competent person) The coordination of all health and safety issues within the event management team and on site Monitoring health and safety on the floor or appointing competent floor managers (see below) Compiling and maintaining an up to date event safety file for each event (see below) Ensuring that arrangements are in place to deal with emergencies such as a fire or security threat Providing competent advice on health and safety 2. Exhibitors and Stand Contractors All exhibitors are responsible for the safety of their work area and stand. Exhibitors and stand contractors with raw space and complex structures must: Conduct a risk assessment for the building, operation and dismantling of the stand Provide method statements and stand plans in compliance with the Stand Plans Approval and Construction section of this guide Submit stand plans for approval by the organiser (see below) Appoint a competent person to be responsible for health and safety on site. Ensure that staff and sub contractors staff working on site are informed of the site rules and health and safety arrangements Ensure that staff, contractors and sub contractors staff are familiar with the venue s emergency procedures Cooperate with venue and organiser appointed safety staff 6

36 Health and Safety Management of Exhibitions and Conferences 3. Floor Management There is a limit to the control that can be exercised over an event by the Operations Manager and for larger events it may be necessary to appoint one or more floor managers. These are normally appointed by the organiser but all key participants should have competent staff on the floor able to manage health and safety. The numbers required should be identified by the risk assessment. The recommended minimum level of training for floor managers is the IOSH Managing Safely Certificate (preferably event specific). For large or complex events, the recommended minimum level of training is a NEBOSH General Certificate or equivalent depending on the event. For the organiser the health and safety duties of a floor manager include but are not limited to: Implementing the organiser s event risk assessment requirements Coordinating the health and safety effort between the organiser, venue, contractors and exhibitors on the event floor Maintaining a safe working environment by keeping aisles and emergency exits clear, monitoring vehicle movement and other hazardous activities such as working at heights Monitoring the exhibition floor for hazards and unsafe conditions Dealing with health and safety incidents or reporting to the organiser if they cannot be solved on the exhibition floor Reporting and if necessary investigating accidents and health and safety incidents Providing competent advice on health and safety issues 4. Stand Plans Space only stands where the stand is built to the exhibitors design and specification require checks to ensure that they are safe and structurally sound. The specific requirements are covered in this guidance under Stand Plans Checks and Construction. Some organisers approve stand plans in house and this falls to the operations team. Some outsource this to a specialist company which may also be providing the floor management. In this case this duty may be included in the responsibilities of floor managers but only if specifically contracted to do so. 5. The Event Safety File All parties should collate their key health and safety documentation. The organiser should maintain an Event Health and Safety File which should contain the following; Venue health and safety policy, site rules and risk assessment Organiser s risk assessment Key contractors risk assessments and supporting health and safety documentation Stand/structure approvals control sheet Exhibitors risk assessments and method statements Records of health and safety meetings and briefings Record of accidents and incidents with investigation reports where relevant Post event health and safety review 6. Accident Reporting All accidents must be reported to the venue and if they are in the tenanted area of the exhibition must also be reported to the organiser. 7

37 Risk Assessment 1. Event Risk Assessments Every event must be subject to a risk assessment. In the EU and many other countries this is a specific legal requirement. The risk assessment must identify all significant risk. Significant risks are those which can be foreseen and are more than trivial. Risk assessment is a management responsibility should be carried out by competent staff who have been trained to do a risk assessment and who are knowledgeable about the event or the activity. Generally the venue should conduct a generic risk assessment for the halls which indicates common hazards and control measures for all events and make this available to the organiser. The organiser should conduct their own specific risk assessment detailing the hazards and controls for that particular event. Key contractors and exhibitors should conduct risk assessments for their activities. Examples of common risks associated with any event or exhibition are as follows: Multiple contractors working in a single workplace Fall from working at heights and working on a live edge Slips, trips and falls on a level surface Manual handling lifting or moving of heavy/awkward loads Falls on stairs or escalators Injury from electric shock Objects falling from height or loads falling from vehicles Impact injury from moving vehicles Injury from use of work equipment e.g. circular saws Hanging wires Structural collapse of seating or an exhibition stand Outbreak of Legionnaires disease from a water feature Food poisoning incident from temporary catering outlet Fire and fire related incidents Major incident and civil emergency Excessive working hours Stress Alcohol and drug misuse related incidents 8

38 Risk Assessment 2. The Five Steps to Risk Assessment The most widely accepted approach in the events industry is the five steps approach as follows: Step One Identify the Hazard and Who Could be Harmed This is the hardest part as it involves predicting everything that could reasonably foreseeably go wrong. There are various approaches to this based on the type of hazard or the type of harm as follows: Types of Harm Hazards that cause injury, such as a broken bone Hazards to health, such as noise Type of Hazards Physical e.g. a vehicle Chemical e.g. carbon monoxide in exhaust fumes Biological e.g. food poisoning Social e.g. violence It is important to consider the potential consequences and who could be harmed. For example with an electrical fault the consequences are both potential injury from the shock or a fire. Step Two Assess the Risk It is necessary to assess both the potential likelihood of an incident or accident and the potential severity if it does happen. A widely used format is shown below. Likelihood Severity 1. Very Unlikely 1. Minor/First Aid 2. Unlikely 2. Injury causing 3 day absence from work 3. Likely 3. Major Injury 4. Very Likely 4. Death or life changing injury to one person 5. Almost Inevitable 5. Death or life changing injury to many persons The template shows that we assess risk both before and after controls are put into place. Before controls, we are assessing what would happen if there were no controls. It is important when considering severity to assess the most likely outcome. For example, consider a rigging operative falling from 3m onto concrete. The operative could be killed or they could suffer no injuries. The most likely outcome however, would be a major injury such as a broken bone. 9

39 Risk Assessment Step Three Develop Controls Having determined what the hazards are, and to what extent they pose a risk we now need to do something about it. There are many models for risk control and this is a simple version. Eliminate the risk at source. There is a point at which any operation is simply too risky and you do not proceed with it. Substitute for something safer. E.g. build a smaller or less complex stand. Control the risk Use engineered controls such high access equipment for working at heights. Training. Train operatives to work in a safe way Personal Protective Equipment such as hard hat and safety shoes. Note they are only effective if something goes wrong. A hard hat is only of use if something falls on your head! The idea is that you should always attempt to design out risks at source for example by using a safer substitute and therefore prevent an accident rather than simply trying to reduce the loss from an accident by issuing protective equipment. The example below shows the risk assessment of vehicle access. With no controls it is assessed to be 8, which is HIGH and unacceptable. After controls are put into place it is assessed to be 4, which is LOW and acceptable. Hazard Consequence Who is at Risk P S R Controls P S R Access and egress of vehicles Impact injuries Collision Staff Exhibitors Separate pedestrians and vehicles with barriers Visitors Contractors Members of the public Employ competent traffic marshals to ensure even flow of traffice and marshalling of routes and cargo doors Key P - Probability or likelihood of incident occuring S - Severity of incident if it did happen R - Risk Abide by house (venue) traffic rules P, S and R should be calculated when there are no controls in place and then after the controls have been put in place. Action Level 1-4 LOW no further controls required 5-7 MEDIUM justify /review for each event day 8+ HIGH immediate action/ further controls needed 10

40 Risk Assessment Step Four Implement Controls This is the business of implementing controls on the event floor itself. Operations staff and floor managers are responsible for ensuring that that the controls in the risk assessment are implemented. Step Five Monitor and Review It is important to monitor the event floor to ensure that prescribed controls are actually in place. You also need a system of reviewing risk assessments. Event risk assessments have a natural review cycle in that a new assessment is required for each event. Other times when risk assessments need to be reviewed are: When there has been an accident or incident When there is a significant change in personnel or process When there is a change in the law When monitoring reveals problems. Risk assessment templates are provided in the annexes to this guide. 3. Fire Risk Assessment (see template in Appendicies) In the UK and some other countries a separate fire risk assessment is a legal requirement. It is also recommended best practice. The key question to be asked to what extent does the exhibition alters the dynamics of the fire risk in the hall? Typical aspects which would increase the fire risk would be: Naked flame on stands (candles or gel burners) Use of compressed or flammable gases on stands Use of pyrotechnics, lasers and other stage effects Cookery demonstrations Exhibition of petrol engine vehicles Likelihood of illegal smoking in outfield areas or in built storage areas on stands High levels of packaging waste High numbers of complex structures. Hot works during stand construction Dressing of stock or Octonorm panels with untreated (non-flame retardant) materials. 11

41 Risk Assessment 4. Exhibitor Risk Assessments Every exhibition stand is a small workplace and therefore needs a risk assessment. Again the five steps approach will apply. If the activity on the stand is clearly without significant risk, there is no need for a risk assessment. There is a need for the exhibitor to confirm that this is the case. Most organisers have a simple form for shell scheme exhibitors to either confirm that they have no significant risk or indicate which they have and how they intend to control it. This should be sufficient and can include the aspect of fire risk assessment. An example template is provided in the annexes to this guide. For space only stands it is a little more complex. They will have to produce risk assessment and method statements for the safe erection and dismantling of their stands. They will also have to produce a fire risk assessment for the stand once it is in use. If they have any other activities on the stand, such as catering, this will also have to be covered by risk assessment. The event risk assessment templates provided can be adapted for this purpose. 5. Contractors Risk Assessments Contractors must produce a event specific risk assessment for their activities. Again the risk assessment should reflect the complexity of the operation. As a guide contractors generally fall into two categories. The first category is those larger contractors whose activities interact with other parties working in the hall such as the freight and lifting contractor. Their risk assessments should be reasonably comprehensive with specific detail on how they will control the risk to others. The second category are those contractors whose activities do not interact greatly such as floral delivery. These could be simpler risk assessments focusing on ensuring that they can operate safely in the hall. 6. Vetting Risk Assessments Organisers should vet risk assessments to make sure they have been done properly. The following are common indicators of a poor risk assessment: Too simplistic, does not cover the range of risks It is simply a big book of all the risk assessments that the company has ever done without any attempt to relate it to the event It contains obvious and incorrect references to the last show they did Generated by head office so the team on the ground have no idea what is in it Long overdue for review It has clearly been done by someone who has never worked in an event venue. 7. Consultation One of the major failings of risk assessments generally, is that they are done by people who do not have sufficient knowledge of the event. For example at an exhibition of industrial machinery it is important to consult with an individual who has some knowledge of the risks posed by exhibiting industrial machinery in an exhibition environment. 12

42 Risk Assessment 8. Summary of Risk Assessments at Events The following is a summary of the risk assessments that should be created for an event. Type Responsible Party Copied to Generic Venue Risk Assessment Venue Organiser Venue Fire Risk Assessment Venue Organiser Event Risk Assessment Organiser Venue Event Fire Risk Assessment Organiser Venue Floor managers Organiser s key Contractors Contractors Organiser (available to floor managers if needed) Complex Structures including a Fire Risk Assessment Shell Scheme stands where there is identified significant risk or fire risk Exhibitors Exhibitors Organiser and Venue (via the organiser) Organiser Venue s key Contractors Contractors Venue 13

43 Electrical Installations and Equipment 1. General This section applies to temporary electrical installations on exhibition stands and features. 2. Other Relevant Sections Other relevant sections are: Fire Safety Stand Plans and Stand Construction 3. Approval and Compliance Stand electrics for shell scheme will normally be provided by the organiser s appointed contractor. Requirements for electrical installations on space only and complex structures will need to be included in the stand approval process. (See Stand Plan Checks and Construction). Exhibitors must include sufficient electrical sockets to serve all of the equipment on the stand. Extension leads must be no longer than 2m and only one extension lead per socket will be permitted. The use of block sockets for multiple plugs will not be permitted. All plugs and extension leads must be free from damage and defect. Wiring circuits must comply with local wiring regulations and be protected by 30mA RCD protection. The organiser reserves the right to withhold connection to power to a stand or to shut off power to a stand which is not compliant with electrical safety requirements or if it is deemed to be unsafe by the (organisers) appointed contractor representative. 4. Competence All electrical work including testing and inspection must be undertaken by qualified electricians who are competent to do the work. 5. Circuit Protection Circuits must be protected from overload, short circuit or earth fault with adequate correctly rated fuses or circuit breakers. 6. Earthing All electrical circuits must be properly earthed. 7. Insulation and Cable Protection Electrical circuits must be properly insulated. There must be no exposure of live cables or live surfaces. Cables must be protected from potential damage or exposure. Extension cables should not be trailed across the floor where they can be damaged by moving vehicles. Exposed electrical cables on stands should be fixed with cable ties and should not be left hanging loose. 14

44 Electrical Installations and Equipment 8. Protection Against Electric Shock All circuits must be fully protected by Residual Current Devices with a 30 ma trip. Working on live circuits is not permitted at any time. 9. Inspection and Testing All stands must be visually inspected to ensure that the electrical installations are complete and that installations and equipment are free from obvious defect or fault which is unsafe. The following tests must be conducted in electrical installations: Continuity Earth Insulation Resistance RCD function 10. Fire Safety Excessive bunching or coiling of electric cable, particularly in confined spaces will not be permitted. Extension reels must be fully extended when in use. Distribution boxes and consumer units should ideally be fitted 2m from the floor. All electrical installations and equipment must be clear of combustible material such as paper and cardboard. Also see (Fire Safety.) 15

45 Emergencies 1. General An emergency is any situation which poses a serious and imminent risk of injury loss or damage to the event or any of the occupants requiring immediate action to prevent or contain the consequences. 2. Responsibilities It is the responsibility of the venue to ensure that there is a comprehensive set of emergency procedures to deal with any foreseeable emergency. Procedures will differ for each venue but as a minimum the venue must have procedures for the following: Fire Security threat including bomb threat Evacuation of the venue for any reason It is the responsibility of the organiser s event management team to ensure that the relevant emergency procedures are understood and communicated to employees, contractors and exhibitors. Where relevant, emergency procedures must be translated into other languages. It is the responsibility of the organiser s employees, contractors and exhibitors to ensure that they understand the actions to take in an emergency and cooperate with venue and organiser s safety and security staff during an emergency situation. 3. Emergency Announcements and Communication There must be a tannoy system for broadcasting emergency announcements and cancelling them as necessary. Operations staff and the organiser/venue security staff must have radio communications to enable communication during an emergency. All organiser s staff must know specific venue protocols and codes used in emergency announcements. The meaning of these should not be relayed to the public as this might cause unnecessary panic. The venue must provide emergency contact numbers to report an emergency by telephone. Venue telephones should be strategically placed throughout the venue close to emergency facilities such as fire points. 4. Evacuation Procedures The tenanted area must have sufficient signposted emergency exits to cope with the maximum expected numbers of occupants. It should be possible to evacuate the public in minutes (depending on the size of the venue). Emergency exits signs must be visible from all parts of the hall and be capable of remaining lit in the event of a power failure. Emergency lighting must be provided to ensure that routes to exits remain lit in the event of a power failure. Evacuation procedures must detail safe evacuation routes from any part of the venue to a place of ultimate safety. The decision to evacuate the venue is generally taken by the venue in liaison with the organiser and the emergency services where appropriate. The venue must provide a duty manager to provide a single point of contact for liaising with the organiser in an emergency situation. For a full explanation of venue fire safety requirements regarding permitted travel distances to exits and width of fire exits see Fire. 5. Medical Emergencies See Medical. 16

46 Fire Safety 1. General This section addresses the key fire safety arrangements for fire prevention and fire response. It covers the physical layout aspects of fire safety and the requirements to ensure that flammable materials and sources of ignition in the halls are kept to a minimum and to ensure that occupants can escape safely in the event of a fire. It does not cover structural or design aspects of the venue. 2. Other Relevant Sections Electrical Installations and Equipment Emergencies Food Safety Stand Plans and Stand Construction Vehicles Waste and Aisle Maintenance 3. Fire Risk Assessment Organiser s staff are to conduct a fire risk assessment for all events using the approved template which is attached in the appendicies to this guide. These requirements are only a guide to the minimum standards. Organiser s staff must liaise closely with the venue to ensure that all fire risks are taken into account particularly those associated with the event which the venue would not necessarily be aware of. Additional fire safety precautions such as increased security staff may be required to compensate for areas for increased risk. 4. Fire Prevention Combustible waste must not be permitted to build up in the halls and must be removed regularly to a suitable disposal area. Contractors and exhibitors are not to dump large items of waste in the aisles. Highly flammable liquids such as glues are not generally permitted in the halls unless essential in which case only the minimum required quantities should be used. Vehicles and motor engines for machinery such as generators must not be refuelled in or close to public areas and certainly not in the halls. Vehicles for display require at least 90 days notice. Permission will only be granted where there is sufficient documentation to show how essential fire safety precautions will be met and is subject to final approval on site. Vehicles used as an exhibit should only have sufficient fuel to move the vehicle. The vehicle fuel tank should be sealed and locked at all times. With the exception of Hot Works (see below) pressurised gases for cooking or heating are not permitted in the halls at any time. With the exception of Hot Works during build up and break down (see below) no form of naked flame such as candles are permitted on stands. Pyrotechnics (fire works) or any form of display which creates heat or flame requires at least 90 days notice. Permission will only be granted where there is sufficient documentation to show how essential fire safety precautions will be met and is subject to final approval on site. In the case of pyrotechnics this must include arrangements for security and safe storage. Electrical circuits must comply with the electrical safety requirements to prevent overloading of circuits. Cables must not trail across aisles where they can become damaged by vehicles. (See Electrical Installations and Equipment). Organiser s floor managers must carry out routine fire safety monitoring in the tenanted areas. 17

47 Fire Safety 5. Hot Works Hot works are a construction processes requiring heat such as cutting or welding. All hot works require a Hot Work Permit from the organiser. The permit is attached in the appendicies to this guide. The organiser will send a copy of the Hot Work Permit to the venue. Organiser s staff must liaise with the venue to ensure that hot works do not set off fire and smoke alarms or water sprinklers by accident. Organiser s floor management will monitor hot works to ensure that they do not pose a fire safety risk. In general the following must be in place: The immediate area must be clear of other workers, public and vehicles and no other workers, public or vehicles should be able to pass under hot works. The immediate area must be clear of any combustible items. The operative and others must be suitably protected from risk of burns and damage to eyes A suitable fire extinguisher must be provided close to the location of hot works A second operative is required to monitor the operation, to keep other people clear, watch for signs of a fire, and use the fire extinguisher if necessary. 6. Arrangements for Fire Safety These are the minimum requirements for any venue with regards to fire safety arrangements. 6.1 Fire Detection There must be a zoned automatic fire detection system for smoke and, where appropriate, heat detection e.g. in kitchens. There must be a call point system to allow workers and members of the public to raise the alarm if they see a fire. These systems must cover all parts of the venue and be monitored in a central control room to ensure that a fire in any part of the venue can be detected automatically, the alarm raised and the fire services alerted. Where appropriate there must be a sprinkler system to prevent the spread of heat and flame where there is a fire. This is particularly important in public areas with low ceilings or where the travel distance to the nearest fire exit exceeds 45m. 6.2 Fire Escape Routes and Exits There must be suitable fire evacuation routes from any part of the venue both laterally (across the floors) and vertically (between floors). These must be kept kept clear at all times and must be signposted with emergency lighting in case the power fails. The fire exits should be determined by the maximum number of people in the halls. There should be sufficient fire exits which are wide enough to cope with the numbers of occupants of the halls. As a guide* a 0.75m exit can cope with 100 people and a 1.05m exit can cope with 200 people. Exit capacity should be increased by 20% if there are higher fire risks or more vulnerable occupants in the halls. For capacity planning the largest fire exit should always be discounted to allow for the fact that one exit may be blocked by the fire. Fire exits are only effective if they are close enough for use. As a guide* all occupants should be no more than 45m from a fire exit. Longer travel distances are permissible in large exhibition halls if there are sufficient security staff to guide people in an emergency or there is a water sprinkler system to compensate. Ideally aisles should be constructed so that there is a straight line access to a fire exits. Aisles should be a minimum of 2m with a 3m aisle around the perimeter. During build up and break down certain aisles should be designated as emergency aisles for evacuation and access for emergency vehicles and these must be kept clear at all times. Ideally there should be an emergency aisle every 25m. 18

48 Fire Safety Some provision must be made to ensure that disabled occupants such as those in wheel chairs can exit the building in an emergency. It should be possible to evacuate from any part of the venue to a place of safety in minutes (depending on the size of the venue)*. 6.3 Fire Fighting Equipment The venue must provide suitable fire fighting equipment for use in an emergency which must be maintained and ready for use at all times. As a guide* the provision of one water based fire extinguisher per 200m 2 should be sufficient with additional extinguishers to cover areas of high risk such as hot works. Normally these should be sited on fire exit routes and on fire exits as well as spread around the halls on stands. 6.4 Fire Emergency Response The venue must have in place plans to deal with a fire emergency including a tannoy system to broadcast fire safety messages (see Emergencies). There must be sufficient numbers of security staff to assist with evacuation. The numbers will depend entirely on the nature of the event and the layout of the halls. As a guide each hall should have its own security staff. One security officer per 1,000 visitors or at least two security officers per hall is reasonable start point for planning. Security staff must be equipped with radios with a link to the control room. Access routes for Fire Engines and Fire Service vehicles must be kept clear at all times. Access to emergency water hydrants for fire hoses must be kept clear at all times. Note * Guidance taken from Fire Safety Risk Assessment in Large Places of Assembly published by HM Government UK IBN-10:

49 Food Safety 1 General Details of proposed preparation, cooking and dispensing of food from stands or temporary catering areas, including sampling, must be discussed with the organiser during the early planning stages of the event. The organiser s approval is required in writing for such activities. The organiser requires 90 days notice of such requirements. 2. Other Relevant Sections Waste and Aisle Maintenance Fire Safety 3. Food Safety Training All staff engaged in food handling must be properly trained and supervised to ensure they work hygienically. 4. Kitchens or stands processing and serving food Stands may not be used to process or serve food if they are in poor sanitary condition likely to expose food to risk of contamination. The kitchen/food preparation area must be of adequate size to meet the potential demand put upon it and should include adequate storage, refrigeration, water and waste facilities. 5. Equipment and Deep Fat Fryers Any equipment, including food containers, which is likely to come into contact with food must be kept clean and be constructed of materials that are not absorbent and can easily and properly be cleaned. Cookers, ovens and deep fat fryers must comply with fire safety regulations. Cookers, ranges and hobs must operate on mains gas or electricity. The use of Liquefied Petroleum Gas (LPG) is not permitted. (Also see fire safety). 6. First Aid Equipment Each stand or kitchen where open food is handled, prepared or dispensed, must be provided with a supply of waterproof plasters and bandages ideally in a distinctive colour (preferably blue) in case they accidentally become mixed into food. Each kitchen or stand where cooking or heating of food is taking place, must be provided with a fire blanket and suitable fire extinguisher. 7. Waste & Ventilation Designated disposal facilities must be made available for food and other waste substances. Waste materials shall not be abandoned on site and must be stored and disposed of in a responsible manner. Where cooking likely to create a high concentration of smoke is taking place, eg, barbeques, grilling, frying, it may be necessary to ventilate the stand to the outside air. (Also Waste and Aisle Maintenance). 8. Food Safety and Temperature Control All food on a stand must be protected from risk of contamination and in particular cooked and raw meats must be separated and handled with separate utensils. Open foods must not be placed less than 45cm from the ground. Any foods likely to support the growth of pathogenic micro-organisms or toxins should be maintained at a temperature of 8 C or below. Cooked food which is kept hot must be kept above 63 C. Reheating of cooked food must be carried out at a temperature of at least 75 C. Frozen food must be kept at -18 C or below. Refrigeration temperatures must be measured with a suitable thermometer and recorded daily. 20

50 Food Safety 9. Food Sampling Food sampling must be carried out in such a way that customers do not touch food that other people will eat, in order to minimise the risk of cross-contamination. The guidance below should be followed: Food should be placed to be sampled where the exhibitor can see it and therefore supervise customers. Customers should not be allowed to sample from food held as stock. If food items such as biscuits are being used to take sample food from dishes/bowls, only items that will not break off into the sample must be used (to prevent customers putting fingers into the food to retrieve the biscuit). Large bowls or piles of food for sampling should be avoided, as this increases the risk of people putting fingers into the food. Customers should not be allowed to double dip biscuits/sampling sticks/spoons, etc. Bowls, dishes or plates should not be topped up unless they have been properly cleaned after use. Customers should be directed as to where to place any discarded items, such as stones from food or sampling sticks. Different containers for food and waste should be used to help avoid confusion by customers. 10. Personal Hygiene All food handlers working with open food must: keep their hands and clothing clean cover all cuts, etc, with a blue waterproof dressing not spit or smoke whilst handling food or while in a room containing open food wear clean and washable over-clothing keep personal clothing out of areas where open food is handled, unless it is stored in appropriate accommodation, i.e. lockers/cupboards not wear jewellery on hands other than plain wedding bands not handle open food when suffering and within 48 hours of suffering from gastroenteritis, dysentery, any infection, boils or septic cuts, etc, likely to cause food poisoning. 11. Food and Hand Washing Facilities All stands where there is food preparation must be close (ideally not more than 3m away) to hand washing facilities with clean water and drainage. Where stands are preparing food an additional sink must be provided for washing food and ideally a separate sink for washing dishes. For small concessions serving hot drinks and snacks no sink is required but the provision and use of sanitising hand-wipes must be employed. 21

51 Lifting 1. General Lifting equipment includes any equipment used at work for lifting or lowering loads, including attachments used for anchoring, fixing or supporting it. This includes cranes, hiab lorry mounted cranes, fork-lift trucks, hand operated lifting equipment, lifts, hoists, pallet trucks, mobile elevating work platforms, and lifting accessories such as chains, slings, eyebolt shackles etc. 2. Other Relevant Sections Rigging Vehicle Movement Working at Heights 3. Risk Assessment, Planning and Supervision All lifting operations must be covered by a risk assessment submitted to the organiser at least 90 days in advance. (Risk assessments for specific lifts may be completed when the relevant information is available). All lifting operations must be properly planned in advance by a competent person particularly with regard to floor loadings. The organiser requires prior notification of complex lifts, e.g. over 2m high, or heavy lifts over 5000 kg, or crane lifts. All lifting operations must be supervised by a competent supervisor. 4. Competence Lifting operations must be undertaken and supervised by competent persons who are qualified by provision of appropriate skills, knowledge, training and experience. Licences/training certificates must be valid and not more than 3yrs old. Proof of competence must be made available for inspection upon request. The organiser reserves the right to ban operatives who engage in unsafe practices from the tenanted area. 5. Maintenance of Lifting Equipment Lifting equipment used must be free from defects, fit for purpose (sufficiently strong, stable and marked to indicate its working load limit), adequately maintained and subject to relevant legal requirement for inspection with valid certification which must be available on request. This will include equipment that is used only occasionally, such as attachments to fork lift trucks. All lifting equipment on site must be visually inspected daily by a competent person to ensure that it can function safely. A record is to be taken of this inspection and collated by the lifting supervisor. 22

52 Lifting 6. Conduct of Lifting Operations and Floor Loading Limits Lifting equipment must be positioned to minimise the risk of injury or damage, e.g. from the equipment or the load falling or striking people or structures; every part of a load and anything attached to the load and used in lifting must be secured and of adequate strength. Forklift trucks must be labelled and numbered so the equipment and its operating company can be easily identified by the organiser in the event of safety violations or incidents. It cannot be assumed that the hall floors and external roads, will bear the same weight as public roadways. Advice must be sought from the venue regarding floor loading limits and in particular with regards to: point loading of outriggers on cranes capacity of upper levels capacity of cargo lifts capacity of floor ducts or other weaker areas. Venues must properly sign and mark loading limits and weak points such as floor ducts. Fork lift operators must: wear hi vis vest and relevant PPE including hard hat where applicable obey speed limits have a clear vision ahead when operating a fork lift or use a banksman where vision is obscured observe floor loading limits for their vehicle and load not carry passengers on any part of the vehicle or load travel with the forks in the traveling position (leg height) not attempt overhead lifting without a banksman wear restraints where these are fitted not place freight in designated emergency aisles switch off engines when not in use and remove keys when parked place forks flat on the ground when parked not use a mobile phone whilst operating equipment must not be under the influence of drugs or alcohol when operating equipment. 23

53 Manual Handling 1. General Manual Handling is the movement of loads by lifting and carrying by hand. 2. Other Relevant Sections Personal Protective Equipment and Personal Conduct 3. Managing the Risk Ideally mechanical means should be used such as lift trucks, pallet trucks and trollies to reduce the need for manual handling. Factors to consider when manual handling are: weight of load size and shape of load posture during manual handling the distance you have to lift it nature of manual handling movement frequency of manual handling working environment capability of person Staff should be trained in manual handling techniques to reduce the risk of personal injury. 4. The Working Environment There must be adequate lighting and clear aisled to allow loads to be carried with the risk of tripping and falling. 5. Personal Protective Equipment Operatives moving loads should wear safety boots to reduce the risk of slipping. Those working with heavy loads may need boots with toe protection to protect the feet from dropped loads. 24

54 Medical Cover 1. General Each event must be covered for the whole of the tenancy to provide medical assistance as follows: emergency First Aid treatment in order to stabilize a casualty until professional medical help arrives treatments for minor injuries and illness on site. 2. Other Relevant Sections Also see (Emergencies) 3. Level of Cover The level of cover must be suitable for the size and risk profile of event. It must take into account the build up and break down activities and the numbers and types of visitors expected. As a minimum there must be sufficient medical cover to provide emergency first aid to any part of the tenanted area within 3-5 minutes of a call. First aiders must be qualified and competent to deal with emergencies including resuscitation of a casualty. 4. Location of First Aid The first aid post must be easily accessible from any part of the tenanted area and must be clearly signposted. It is essential that all staff, stewards, security, exhibitors and contractors are made aware of the location of the medical centre and how to contact them if required. 5. First Aid Treatment It is important to give the following information when requiring medical assistance in order for them to deal with the incident quickly and effectively. exact location of the casualty e.g. Stand name & number type of incident, e.g. cut, broken limb, faint or suspected heart problem All treatments must be recorded and reported to the organiser. As a minimum the following must be recorded: casualty s personal details name, address, mobile number and other contact information nature of the injury treatment received if a casualty is sent to hospital - which hospital the casualty has been sent to 25

55 Night Working 1. General Night working refers to working outside normal operating hours after the halls have closed for the day. 2. Requirements for Permission for Night Working Night working will not normally be permitted. Contractors and exhibitors must plan to ensure that the necessary work can be completed within the tenanted hours. Night working will generally only be permitted in exceptional circumstances where it can be done safely. Night working can only take place in the tenanted area with permission from the organiser. The following must be considered: safety risks including reasonable working hours for operatives security lighting and power toilets first aid cover, health and safety cover emergency situations relevant venue licensing conditions. Night working will only be permitted if there is sufficient management cover and appropriate duty staff to oversee safe working practices and to ensure adherence to licensing restrictions. As a minimum there must be at least one organiser s floor manager on duty and a venue security supervisor able to monitor the venue s emergency life systems. Contractors and exhibitors may incur costs if unplanned night working is necessary due to planning failures. 26

56 Personal Protective Equipment and Personal Conduct 1. General Personal Protective Equipment (PPE) is any item designed to protect the individual. Such items include: Hard Hats Fall arrest equipment Safety Boots Gloves Eye protection 2. Other Relevant Sections Fire Safety Lifting Working at Heights 3. Responsibilities Exhibitors and contractors are responsible for ensuring that workers are issued with appropriate PPE for their work activities. In particular the following rules apply: Hardhats should be worn where there is a danger of falling objects. Robust footwear should be worn in the halls during build up and breakdown to prevent slipping and foot injuries. Those working at height where there are no guard rails should be clipped on via a lanyard or wearing fall arrest equipment. Hi-visibility vests should be worn in areas of significant vehicle movement. Workers are responsible for ensuring that PPE is worn when issued and to cooperate with the organiser and the organiser s appointed safety staff regarding health and safety. 4. Smoking Where smoking is banned by national legislation then the no smoking rule should be enforced and smoking areas provided outside the halls. If smoking is not banned then the organiser will support a ban on smoking in the premises. 5. Drinking Alcohol Ideally the sale of alcohol should not be permitted during the build up and break down and the organiser will support a no drinking rule. Any worker who is working at heights or operating heavy machinery should not drink alcohol whilst at work. 6. Personal Conduct Workers must conduct themselves in a manner which does not endanger the health and safety of others. The organiser reserves the right to remove any worker from the venue who poses a risk to others by ignoring health and safety rules. 27

57 Rigging 1. General Rigging refers to any temporary suspended item including the fixing points. 2. Other Relevant Sections Other relevant sections on rigging are: Lifting Medical Working at Height 3. Risk Assessment, Planning and Supervision All rigging operations must be covered by a risk assessment and together with supporting information on rigging requirements submitted to the organiser at least 90 days in advance. All rigging operations must be properly planned in advance particularly with regard to permitted Working Load Limits. All rigging must be supervised by a competent supervisor. 4. Competence Rigging operations must be undertaken and supervised by competent persons who are qualified by provision of appropriate skills, knowledge, training and experience. Certificates must be made available for inspection upon request. The organiser reserves the right to ban operatives or contractors who engage in unsafe practices from the tenanted area. Exhibitors and contractors are NOT permitted to conduct their own primary rigging, i.e fix to the fabric of the building. Only the appointed or approved organiser s or venue s rigging contractors are permitted to conduct rigging operations from any part of the tenanted area. Ideally there will only be one appointed or approved rigging contractor for the event. The organiser reserves the right to appoint an independent contractor to inspect and approve the rigging in the halls once it is complete. Any unsafe work must be made safe or removed. 5. Monitoring Organiser s floor managers are to monitor rigging operations to ensure that they are conducted in a safe manner. 6. Maintenance of Rigging Equipment Rigging equipment used must be free from defects, fit for purpose, marked to indicate its Working Load Limit, adequately maintained and subject to relevant legal requirement for inspection with valid certification which must be available on request. All rigging equipment on site must be visually inspected daily by a competent person to ensure that it can function safely. 28

58 Rigging 7. General Safety Precautions Where possible, all personnel should be excluded from areas where overhead rigging or lifting operations are taking place. Operatives must avoid work at height where possible and use work equipment or other measures to prevent falls and to minimise the risk of injury from a fall. Riggers and rigging supervisors must receive adequate rest periods. The venue must provide suitable working lights to ensure that rigging operations can be conducted safely. Organiser s staff must liaise with the venue to ensure that sufficient time is available to ensure that rigging operations can take place safely. 8. Managing the Risk of Falls from Height When working at heights riggers must be clipped on to a rigging point via a safety lanyard or be wearing fall arrest equipment. Suitable head protection must be worn to prevent injury to the head when falling. The rigging company must have a rescue plan to rescue riggers suspended at height following a fall. 9. Working Practices All equipment used shall have its Working Load Limit clearly marked and must be suitable for the load to be applied. Applied loads should take account of the safe weight of the rigging and hoisting equipment. If there is any doubt then safety margins should be doubled. In situations where bridling is unsuitable, the use of spreader beams should be considered. Where standard truss systems are employed for this purpose they shall be subject to a structural report. Where specifically designed or manufactured beams are employed a certificate of independent test and examination must be available for inspection. Rigging steels must be protected from damage when rigged around steel trusses. All suspended truss systems should have independent structural certification and should only be used within certificated design parameters. Particular attention shall be paid to the assembly of truss sections to ensure that braces are aligned correctly as per manufacturers recommendations and all connectors correctly fitted. The slinging of suspended equipment shall be undertaken to manufacturers recommendations and in accordance with best practice. Areas for rigging operations are to be clearly defined and access to such areas shall be restricted to competent personnel involved in the operation. Clear communication between persons working at height and ground crew is to be maintained. Sign suppliers shall be responsible for the integrity of signs and their suspension fittings which must be fit for suspension. Screw-in eyes are not acceptable and the organiser reserves the right to refuse to allow the suspension of any signs where the suspension fitting supplied is inadequate. Due to the flimsy nature of materials used, paper signs may only be suspended if constructed from an approved material. Drop weighting to the bottom of banners may only take place when the weighting is completely sealed within the banner by positive means, such as stitching or vinyl welding. Provision of bottom drop weight pockets by gluing is not acceptable. Secondary or safety suspensions may be required in certain locations. When required, they shall be installed to bypass the mechanical lifting unit, as a minimum, in case of mechanical failure. 10. Access Equipment Access equipment must be free from defect and used in accordance with the manufacturer s instructions in the manner intended. Standing directly on forks, attachments or pallets not intended for such applications is strictly forbidden. Riggers working outside a platform with guard rails must be clipped via a safety lanyard or use fall arrest equipment to prevent falling from height. 29

59 Stand Plan Checks and Construction 1. General The section refers to the approval process and the building of exhibition stands, platforms and stages. Exhibition stands are divided into three categories as follows: Shell scheme Space only Complex structures 2. Other Relevant Guidance Other relevant sections are: Electrical Fire Safety 3. Stand Plan Checks All stand plans must be submitted to the organiser 90 days in advance of the exhibition, stating the stand number and location. All stand plans must be checked by a competent person to ensure: compliance with all relevant standards and venue regulations that the structure can be built safely within the time available that the design is suitable for its purpose and safe for use. The organiser will not permit the building of stands which have not been checked and approved by organiser s staff or an organiser s contractor. The requirements for each category of stand are detailed below. The organiser may not permit a stand to open if the structure is considered to be unsafe. 4. Shell Scheme Shell scheme will be constructed and fitted by an organiser s approved contractor and no other approval is required from the exhibitors regarding the structure of the stand. 5. Space Only Stands A space only stand is any stand which is designed and built by the exhibitor but is not a Complex Structure as defined below. The following information must be submitted for space only stands: detailed scale drawings, including plan views and elevations details of the materials used to construct the stand a plan showing its location within the exhibition a risk assessment, (to include fire hazards) and method statement. 30

60 Stand Plan Checks and Construction 6. Complex Structures A complex structure is any form of construction of any height, which may require input from a structural engineer. If a stand is not constructed from shell scheme, it is the responsibility of the stand designer to determine whether the construction is complex or not. Examples of complex structures include: any structure, regardless of its height, which requires structural calculations multi-storey stands any part of a stand or exhibit which exceeds 4 metres in height suspended items, e.g. lighting rigs of over 400 kg in weight sound/lighting towers temporary tiered seating platforms and stages over 0.6m in height and all platforms and stages for public use. The following information must be submitted for a complex structure: detailed, scaled structural drawings showing: o plan views of each storey of the stand o sections through each storey of the stand o elevations including full steelwork and staircase details o width and position of gangways within the stand o floor and/or roof loading specifications of materials used structural calculations risk assessment (to include fire hazards) and method statement written confirmation from a structural engineer, with adequate professional indemnity cover, that the design is safe for its purpose. If any complex structure is modified after the submission of the above information, plans must be resubmitted with details of all modifications and a structural engineer s confirmation that the final overall design is safe for its purpose. Structures over 4m which are used only for signage and which are of simple design may not be considered to be complex but must submit details on how they will be fixed to prevent them from falling. 7. Stand Construction Requirements 7.1. Exit Signs There must be sufficient illuminated exit signs positioned so that they can be seen to facilitate escape in an emergency. Ideally exit signs should be: a minimum height of 200mm and a minimum width of 400mm on a 24 hour electrical supply and illuminated at all times Emergency Lighting The illumination provided by normal lighting and emergency lighting should be sufficient to enable anyone to see their way out of stands, seminar rooms and theatres at all times. Any battery used for emergency lighting should be able to operate for a minimum of three hours after the failure of the normal supply. 31

61 Stand Plan Checks and Construction 7.3. Escape Routes There must be adequate escape routes from any point of the stand or structure. Escape routes must: be clear of obstructions be even and have a firm, smooth and slip-resistant finish. Ideally escape routes should: have a minimum, unobstructed height of 2.1m, other than within doorways, which should have a clear height of not less than 2.06m not be less than 2 metres wide, except within stands of less than 100m2, where gangways must be no less than 1m wide have a travel distance from any part of a stand to an open side, exit or gangway which does not exceed 12 metres Multi-Storey Stands Stands where more than 50 people can occupy the upper level require a minimum of two separate staircases leading from any floor above ground. The floor of the upper level of a multi-storey stand must be capable of withstanding a weight loading of 5kN/m² Ramps Ramps should be of a gradient that is not too steep for use by pedestrians and wheelchairs. The following are the ideal requirements: ramps should not be greater than 10m, or have a rise of more than 500mm. ramps should have a minimum, unobstructed width of 1.5m. the ramp surface must be slip resistant, especially when wet handrails must be provided on both sides of a ramp (unless it is a short ramp designed for wheel chair access to a stand) Stairs Stairs must be safe to use and the following gives the ideal dimensions: a level landing should be provided at the top and bottom of each flight each landing should have an unobstructed length of not less than 1.2m flights should have a minimum, unobstructed width of 1.2m doors should not swing across landings flights between landings should contain no more than 12 risers where the treads are less than 350mm and no more than 18 risers where the treads are 350mm or greater the tread and riser of each step should be consistent throughout a flight the rise of each step should be between 150mm and 170mm the tread of each step should be between 280mm and 425mm risers should not be open single steps are not encouraged a continuous handrail must be provided on each side of flights and landings a single staircase shall not exceed 1.8 metres in width where a staircase is divided into more than one channel, no single channel shall be less than 1 metre wide and an additional handrail must be provided between channels. 32

62 Stand Plan Checks and Construction Purpose-built access to trailers, boats, caravans and other, similar exhibits must be risk assessed where they do not comply with the above regulations to ensure that they are safe to use. Spiral staircases are not encouraged. They must not be installed for upper storeys with a maximum occupancy of more than Handrails Handrails shall be non-climbable, i.e. with solid infills or vertical guardrails, which should be no more than 100mm apart and without horizontal members between verticals Barriers (Balustrades) Barriers shall be provided to protect exposed edges of staircases, landings, balconies, galleries and other changes of level. They shall: provide guarding to all exposed edges of stairs and ramps at a height of 1.1m. be non-climbable, i.e., with solid in fills or vertical guard rails a maximum of 100mm apart Stand Construction: Construction Materials All materials used in the construction of stands, features and displays, including signs and fascias, shall be: suitable for the purposes and conditions of their intended use adequately prepared and fixed in order adequately to perform the functions for which they are designed non-combustible, inherently non-flammable or durably flameproof water-based, where applicable, e.g. adhesives and paint. Suitable samples of materials may be required to be submitted to the venue for approval. Materials may be tested on site to ensure that they comply with fire safety requirements. Decorative materials used for stand dressing must be flame proofed or purchased already treated by use of the appropriate chemical. Untreated wallpaper and similar thin surface finishes, not exceeding 1mm in thickness, may be accepted, provided they are firmly fixed. Artificial plants and flowers are combustible and give off toxic fumes. Therefore they must not be used for stand dressing. Silk-type flowers are acceptable, providing they are fireproof or have been treated and marked as such. Drapes, curtains, hangings, etc, must be inherently or durably flame-proofed. Otherwise they may be treated with a flame retardant. Test certificates must be available for inspection for any materials intended to be used. Fabrics used for interior stand decoration must be fixed taut and/or in tight pleats (not loosely draped) to a solid backing, secured above floor level and not touching light fittings. Curtains on exit routes should hang 75mm clear of the floor, be parted in the centre and not conceal any exit signs. 33

63 Stand Plan Checks and Construction All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are generally prohibited, but may be allowed at certain venues. All glazing used in the construction of stands must consist of safety glass (laminated or tempered) a minimum of 6mm thick to prevent injury from glass shattering. The table below shows the thickness required for large glazed areas: Maximum Pane Size Dimensions Thickness Required 8mm 10mm 12mm 15mm Size 1100 mm x 1100mm 2250mm x 2250mm 4500mm x 4500mm No limit Any uninterrupted, large areas of clear glazing shall be indicated with warning stripes, dots, logos, etc. Overhead glazing shall be of wired or laminated glass, or be otherwise adequately protected from shattering. Night sheets must be made of inherently non-flammable material or of material satisfactorily treated to render it non-flammable. They shall be stored rolled-up and firmly secured and not cause any obstruction while not in use. Only water-based paint may be used on site. If paint-spraying equipment is to be used, the method must be approved by the venue and not cause a nuisance to others. Protective measures shall be taken to ensure that no paint is spilt or sprayed on to the fabric of the building. All materials such as plastic, including plastic plants and materials used for vision panels, etc, must be non flammable. Timber under 25mm thick must be impregnated to be fire resistant. Treated materials should be marked as such. Boards, plywood, chipboard, etc, must be treated if under 18mm thick. The exception to this is MDF, which usually acceptable for use due to its density. Upholstered seating must be non-combustible and marked with the appropriate standard. 34

64 Vehicle Movement 1. General Vehicles includes good vehicles, vans, cars and any self propelled equipment such as cranes, fork lift trucks, mobile access work platforms, cleaning machines and electric tugs. It also includes any forms of personal transport such as golf buggies, segways scooters and cycles. 2. Other Relevant Sections Also see Lifting 3. Vehicle Access There must be sufficient safe access for all types of vehicle via the cargo doors to prevent congestion of vehicles. Ideally traffic should be limited to essential delivery and service vehicles and there should be a one- way traffic flow around the venue. (Exceptions may be made for specific deliveries or lift operations with appropriate controls). The venue must provide suitable internal and external lighting to ensure the safety of vehicles and pedestrians. There must be separate access and egress for pedestrians. Where this is not possible, cargo doors must be marshalled to allow safe pedestrian access and egress. Where there is significant vehicle activity, vehicle movement should be marshalled to ensure that vehicles loading and unloading do not spend more time on site than is necessary and to ensure that vehicles load and unload as close as possible to where the loads need to be delivered. It cannot be assumed that the hall floors and external roads, will bear the same weight as public roadways. Advice must be sought from the venue regarding floor loading limits and in particular with regards to: point loading of outriggers on cranes capacity of upper levels capacity of cargo lifts capacity of floor ducts or other weaker areas Floor loading limits must be clearly signed and visible to drivers Traffic marshals must wear hi-visibility vests. 4. Driver Competence Drivers must be trained, licensed and competent to drive their vehicle. Drivers must comply with the reasonable requests of traffic marshals, security staff and the organiser s operations staff. The organiser reserves the right to ban unsafe drivers from the tenanted area. 5. Vehicle Maintenance All vehicles must be in a safe and road worthy condition. All lifting equipment must be inspected daily for safety defects. The organiser reserves the right to ban any unsafe vehicle from the tenanted area. 35

65 Vehicle Movement 6. Vehicle Movement Rules Vehicle drivers must: not exceed the venue speed limits or in any case to exceed 15 kph in external areas and 10 kph in the halls whichever is lower observe load limits for vehicles on the floors reverse vehicles without using a banksman to guide the vehicle in reverse if rear vision is in any way restricted not leave engines running inside the halls unless it is to operate the equipment (e.g. a crane) not carry passengers unless they are seated in a passenger seat not load or unload in areas where it will block fire exits or routes for emergency vehicles wear a driver restraint (seat belt) where it is fitted use a hazard light where it is fitted for reversing secure vehicles at all times and remove the keys when unattended drive any kind of vehicle in the halls when open to the public not drive any kind of vehicle under the influence of drugs or alcohol not drive any kind of vehicle whilst using a mobile phone. 7. Cranes and Forklift Trucks See Lifting 8. Refuelling For fire safety reasons vehicles must not be refuelled in or close to public areas and certainly not inside the halls. 36

66 Waste Removal and Aisle Maintenance 1. General Waste materials left in the aisles blocks fire exit routes and hinders access for medical teams in emergencies. Sharp objects in waste can cause injuries to hands and feet. Food waste attracts vermin and can be a health hazard. 2. Other Relevant Sections Fire Safety Lifting 3. General Waste Clearance The venue is responsible for cleaning normal waste which includes packaging and other small items. Exhibitors and contractors are responsible for the removal of any other waste including: carpet - except scraps crates/pallets building waste, such as bricks, sand and stand fitting materials metal work large items that will not fit into rubbish receptacles or that need to be removed by mechanical means hazardous waste - eg, paints, solvents, chemicals, clinical waste, aerosols, oils or lubricants, including rags used in the application of these substances cooking oils strip lights (fluorescent tubes) and light bulbs material produced by working demonstrations of exhibits. Exhibitors and contractors are responsible for removing large items of waste and where possible should place waste in the bins or cages provided. Nails and other sharp objects should not be left sticking out of wood and should be hammered flat. 4. Emergency Aisles During build up and break down certain aisles should be designated as emergency aisles for evacuation and access for emergency vehicles and these must be kept clear at all times. Ideally there should be an emergency aisle every 25m. (Also see Fire Safety). The lifting contractor is not to place items of freight into designated emergency aisles. (Also see lifting). 37

67 Water Features 1. General Water features are any exhibit for decorative or display purposes such as a fountain, water curtain or the exhibit of spa pools and other such items. The hazard is Legionella bacteria which thrives in water between 20 O C and 50 O C. If inhaled in water vapour it can cause serious illness and even death. It is a particular problem with water features such as fountains, water curtains and spa pools which create water vapour. 2. Other Relevant Sections Also see Stand Plans and Stand Construction. 3. Approval All requests for a water feature must be submitted to the organiser 90 days in advance of the exhibition, along with the other stand plans stating the stand number and location. The plans must include how the risk of Legionella will be controlled with water treatment and water testing. 38

68 Welfare, Health and Security 1. General This section applies to ensuring that the basic needs of those working at the event or visiting the venue are met. 2. Other Relevant Sections Food safety Medical cover Work equipment 3. Air Quality and Temperature The venue, organiser and contractors should work together to ensure that dust in the air is not allowed to build up to unacceptable levels. A particular effort should be made to reduce hazardous dusts and carcinogenic substances in the air such as vehicle engine fumes, or MDF dust. Tools which produce dust should be fitted with dust bags. Ideally the venue should have air condoning or air handling to ensure good air quality. Also see Work Equipment. Air temperatures and humidity should be appropriate for the activities in the halls. The venue must have the facility to adjust the air temperature and humidity when required. 4. Food and Water All occupants must have access to reasonably priced safe food during working hours. Drinking water must be available at all times to all occupants. Also see Food Safety. 5. Information The venue must provide sufficient numbers of information points with relevant guides to transport and other facilities including essential health safety and security information. Information should be available in foreign languages. 6. Lighting All areas in use, or where occupants may require access, must be suitably lit to ensure safe and secure access and egress. 7. Hygiene All occupants of the hall should have access to regularly cleaned toilets and hand washing facilities including hot and cold running water and hand drying facilities. Where it is not possible to provide hot water, biogels should be provided. Hand washing facilities must be no more than 50m from any catering outlet where the outlet does not have its own facilities. 39

69 Welfare, Health and Security 8. Medical Also see Medical Cover. In addition to emergency medical cover all occupants should have access to purchase non-emergency medical supplies and personal hygiene products from a location in, or suitably close to the venue. 9. Public Transport and Taxis All visitors and non-local staff must have access to safe transport to and from the airport, other ports of arrival and hotel accommodation. Taxis and other forms of public transport must be licensed by a recognised public transport authority and carry appropriate levels of public liability insurance. Taxi ranks, bus stops and vehicle pick up points must be properly lit and in a secure area. 10. Security The venue must ensure that all parts of the venue are secured to prevent unauthorised access. Where the organiser contracts a local security company there must be a choice of reputable companies able to provide competent security staff in sufficient numbers. All security staff must be uniformed, properly trained in their duties with clearly displayed identification. 40

70 Work Equipment 1. General This section applies to the use of powered tools and other work equipment such as saws, drills, nail guns and air compressors. 2. Other Relevant Sections Electrical Installations and Equipment Fire Safety Personal Protective Equipment 3. Approval and Compliance Prior approval with 90 days notice is required for hot works or any equipment using pressurized gas. (see Fire Safety). All tools must be in good working condition and safe to use. In particular the use of air compressors will only be permitted if they are in a safe working condition. The organiser reserves the right to prevent the use of any equipment which is unsafe. 4. Competence Operatives must be competent to operate the equipment in use. 5. Guarding Powered tools must not be left unattended whilst operating or connected to the power supply. All dangerous parts such as saw blades must be guarded. 6. Dust Tools which create dust such as saws must not be used inside the halls unless the dust is captured in a bag. 7. Noise Tools which create unsafe levels of noise above 80dB(A) must not be used for long periods inside the halls. The organiser will monitor noise levels to ensure that the ambient noise levels do not exceed 80dB(A) for long periods. 8. Personal Protective Equipment Operatives must wear suitable personal protective equipment to prevent injury. (Also see Personal Protective Equipment). 41

71 Working at Height 1. General A person is working at height if there is a possibility of their being injured from falling, even if they are working at or below ground level. Generally this means above 2m. 2. Other Relevant Sections Also see Rigging. 3. Requirements All reasonable steps should be taken to eliminate or minimise work at height. Working at height should be properly planned and supervised and the correct equipment selected. Contractors are to ensure that: No work is done at height if it is safe and practical to avoid it All work at height takes account of conditions that could endanger safety such as high winds or slippery ground Those working at height must be protected by a guard rail or equipped with a fall arrest harness (except when using a ladder) Those involved in work at height are trained and competent Equipment for work at height is appropriately inspected and free from safety defects The risks from falling objects are properly controlled. Work platforms must have a toe board to prevent items falling Access is controlled to prevent other persons working or walking beneath work at heights Persons working in the vicinity of high works should where a hard hat Persons working at height on mobile elevated work platforms should wear head protection Plans are in place for emergencies and rescue from height 42

72 Working at Height 4. Ladders Ladders can be used when it is not practicable to use a working platform or the activity is low risk. Ladders must be used in accordance with manufacturer's instructions at all times. Additionally, the following guidelines must be followed: Ladders must have industrial rating (this type are more durable and resilient) Ladders for work over 4m are not permitted Leaning ladders must be placed at the correct angle Ladders should only be used on level ground and must be secure e.g. suitably tied or, as a last resort, footed The top treads or steps must not be used as a platform for work Users should face the ladder at all times whilst climbing or dismounting Stepladders should not be used sideways-on where sideways loads are applied Only one person should climb or work from a ladder or a stepladder Users should not overreach Steps and ladders should be checked for suitability and defects each time they are used 5. Defective Equipment The organiser reserves the right to require equipment deemed to be defective to be removed from the halls. 43

73 Ris Ass Tem for Appendices 1. Risk Assessment Template for all Organisations 2. Fire Risk Assessment Template for all Organisations 3. Hot Works Permit Template 4. Venue Questionnaire for Organisers 44

74 1. Risk Assessment Template for all Organisations Risk Assessment Template for all Organisations k essment plate all Risk Venue: (insert show logo here) Tenancy Dates: Flyer: Halls in use: Build up: Open: Rooms in use: Break down: Risk assessment undertaken by: Show Director: Distribution: e.g. Show Management Team Floor Managers Contractors Venue Signed: Signed: Date: Date: 45

75 1. Risk Assessment Template for all Organisations Scope of Risk Assessment: This assessment covers from..to etc Visitor Profile: Age range Alcohol consumption high/moderate/low Likelihood of some drug use yes/no % Children % Disabled/new and expectant mothers Busiest times Average attendance Show Profile: Visitor capacity at any one time: Details of after show events: Extent to which the show is likely to be vulnerable to terrorist attack or protest? 46

76 1. Risk Assessment Template for all Organisations Hazards Consequences Who is at Risk PxS=R Fire prevention Controls PxS=R Action Level What is the Residual Risk? Who might be harmed? Risk Is the risk adequately controlled? Identify Hazards What could result from the hazard? Action Level Consider hierarchy of controls P = Probability S = Severity R = Risk level P x S = R Organiser s staff Venue staff Visitors Exhibitors Contractors Describe the type of injury then categorise as follows: H = High, Immediate action required Eliminate Substitute Reduce Isolate Control PPE Discipline First aid injury minor cuts sprains, bruises Identify hazards in the halls/rooms and on the perimeter roads that could reasonably be expected to result in significant harm M = Medium, Justify and review each event day Young/new inexperienced staff L = Low, no further action required Disabled Children 3 day injury broken fingers, toes, sprained tendons or muscles, illness (tiredness, stress, gastric) See table in footer New and expectant mothers Do the controls Meet legal requirements? Represent best practice? Elderly visitors Serious injury head injury, loss of consciousness, broken bones, dislocations, respiratory problems. Usually an injury from which full recovery is possible. Reduce risk as far as is reasonably practicable? Comply with industry standards? Death or very serious Injury to one person - Loss of limb, paralysis or life changing injury from which full recovery is unlikely. Death or very serious injury to more than one person 47

77 1. Risk Assessment Template for all Organisations Hazard Who is at Risk P S R Controls P S R Actn Lvl Probability (P) Severity (S) Calculation of Risk (R) Action Level 5. Almost inevitable 5. Multi death or very Prob 5 5.M 10.H 15.H 20.H 25.H LOW no further controls required 4. Very likely serious injury 4 4.L 8.H 12.H 16.H 20.H MED justify /review for each event day 3. Likely 4. Single death or very 3 3.L 6.H 9.H 12.H 15.H HIGH immediate action/ further controls needed 2. Unlikely serious injury 2 2.L 4.L 6.M 8.H 10.H 1. Very unlikely 3. Serious injury 1 1.L 2.L 3.L 4.L 5.M 2. 3 day injury Minor/First Aid Severity 48

78 1. Risk Assessment Template for all Organisations Risks to be monitored each day as follows: (These will normally be those risks rated Medium after controls are in place) Hazard Monitored by Frequency Notes: 49

79 2. Fire Risk Assessment Template for all Organisations Fire Risk Assessment Template for all Organisations (insert show logo here) Tenancy Dates: Venue: Flyer: Build up: Halls in use: Open: Break down: Rooms in use: Risk assessment undertaken by: Responsible Person: Distribution: Signed: Signed: Date: Date: 50

80 2. Fire Risk Assessment Template for all Organisations Hazards Consequences Who is at Risk PxS=R Fire prevention Controls Risk Is the risk adequately controlled? Who might be harmed? Identify Hazards What could result from the hazard? Consider hierarchy of controls Organiser s staff Venue staff Exhibitors Contractors Consider the likely effects of fire such as explosion, fire, smoke inhalation, panic, and fire damage which could lead to any of the following: Identify sources of ignition e.g. Eliminate Substitute Reduce Isolate Control PPE Discipline P = Probability S = Severity R = Risk level P x S = R Smoking Hot works Electrical fault Young/new inexperienced staff Identify sources of fuel e.g. Disabled Children First aid injury 3 day injury New and expectant mothers PxS=R Action Level What is the Residual Risk? Action Level H = High, Immediate action required M = Medium, Justify and review each event day Serious injury Usually an injury from which full recovery is likely. Waste Flammable fumes Stand dressings Do the controls Trespassers Comply with industry standards? Pedestrians and drivers around the venue Meet legal requirements? Local inhabitants L = Low, no action required Represent best practice? Death or very serious Injury to one person - Life changing injury from which full recovery is unlikely. Reduce risk as far as is reasonably practicable? See table in footer Death or very serious injury to more than one person 51

81 2. Fire Risk Assessment Template for all Organisations Hazard Who is at Risk P S R Fire Prevention Controls P S R Actn Lvl Sources of Ignition Sources of Fuel Probability (P) Severity (S) Calculation of Risk (R) Action Level 5. Almost inevitable 5. Multi death or very Prob 5 5.M 10.H 15.H 20.H 25.H LOW no further controls required 4. Very likely serious injury 4 4.L 8.H 12.H 16.H 20.H MED justify /review for each event day 3. Likely 4. Single death or very 3 3.L 6.H 9.H 12.H 15.H HIGH immediate action/ further controls needed 2. Unlikely serious injury 2 2.L 4.L 6.M 8.H 10.H 1. Very unlikely 3. Serious injury 1 1.L 2.L 3.L 4.L 5.M 2. 3 day injury Minor/First Aid Severity 52

82 2. Fire Risk Assessment Template for all Organisations Fire Response Controls Oganiser List the arrangements you have made to deal with and emergency fire situation e.g. Emergency procedures Briefing on emergency procedures Emergency aisles on plans Cleaning to keep emergency aisles and exits clear Floor management to keep emergency aisles and exits clear Venue List the venue s fire response arrangements e.g. Automatic fire protections systems (alarms and sprinklers etc) First aid fire fighting equipment (hoses and extinguishers) Halls fire and smoke separation Control room and CCTV Patrols by trained fire safety staff 53

83 2. Fire Risk Assessment Template for all Organisations Monitoring. Summary of aspects of fire safety or physical areas that require monitoring Build up and Breakdown Hazard Monitored by Frequency Open Period Hazard Monitored by Frequency 54

84 3. Hot Works Permit Hot works are a construction processes requiring heat such as cutting or welding. All hot works require a Hot Work Permit from the organiser. Organiser s staff must liaise with the venue to ensure that hot works do not set off fire and smoke alarms or water sprinklers by accident. Hall: Date: Permit Time From: Location/Stand: Name of person Requiring the Permit: Permit Time To: Organiser s Fire Safety Requirements The immediate area must be clear of other workers, public and vehicles and no other workers, public or vehicles should be able to pass under hot works. The immediate area must be clear of any combustible items. The operative and others must be suitably protected from risk of burns and damage to eyes A suitable fire extinguisher must be provided close to the location of hot works A second operative is required to monitor the operation, to keep other people clear, watch for signs of a fire, and use the fire extinguisher if necessary. Other Arrangements: Signed Organiser s Safety Representative Copies To: Venue Safety Representative Organiser s Office Permit Holder 55

85 4. Venue Questionnaire This is a guide to the health safety and security issues that should be considered before a tenancy is agreed. It is only a guide to expose potential weakness and should be followed up by a detailed risk assessment on the venue s suitability for use in the context of the proposed event. It only deals with the venue and detailed assessment should be made of the overall location and its suitability for the health safety and security of organising staff, exhibitors, non-local contractors and visitors. This assessment should only be conducted by an individual who is competent to do so. Access and Egress - Pedestrian Do the facilities allow for safe access and egress of pedestrians at all times from areas which are secure and with suitable lighting? Is there sufficient facility to separate pedestrians from commercial vehicles particularly around cargo doors? Access and Egress Vehicular Is there sufficient facility for vehicles particularly those with heavy loads to gain safe access to the venue? What are the loading limits for vehicle ramps and cargo lifts? Are there any curfew restrictions on vehicle movement? Air Quality Does the venue have suitable facilities for controlling air temperature and air quality? Electrical Is there a competent contractor or venue service for mains supply? Are floor ducts fit for purpose? Check overall condition. Are there suitable arrangements for electrical inspection and testing? Emergency Procedures Does the venue have a central control room to manage an emergency evacuation? Does the venue have established emergency procedures? Is there a tannoy system to relay emergency messages? Fire Prevention Does the overall condition of the venue suggest that there is the facility for the control of build-up of combustible waste? Is there safe storage facility for fire accelerants such as fuel and pressurised gases? Is there a hot works control system? 56

86 4. Venue Questionnaire Fire Safety Response Does the venue have a central fire control room to monitor fire safety systems and in particular fire detection systems? What systems are in place to detect the fire? What fire alert warning systems are in place to warn of a fire alert situation? Is there suitable first aid fire fighting equipment in fire points around the venue? Will additional fire extinguishers be placed out on stands? Are there sufficient means of escape to an ultimate place of safety (usually open air) compliant with the g-guide? Is there good access for emergency fire service response? Is there a local emergency fire service response and if so what is the predicted response time? Food Safety Does the condition of catering outlets and kitchen areas suggest that they are clean and fit for purpose? Is there a suitable system for receiving food products, and in particular perishable and cold storage products, such that they are not left exposed and can be transferred to suitable cold storage in the venue? Floor Loading Limits What are the floor loading limits for the halls in use and are they commensurate with the floor loading requirements of the event? Does the general condition of the floors and in particular ducts suggest that the published floor loading limits may be compromised? Major Incident Handling Does the venue have plans for business continuity and major incident handling? Medical Where is the nearest Accident and Emergency department and what is the typical response time for an ambulance? Is there a medical station on site staffed by competent first aiders? Is there suitable access for an ambulance to the venue? Night Working What are the overnight security and alarm system monitoring arrangements? Is there a night working procedure? Rigging Is there a competent in house rigging contractor? What is the policy on allowing non in house rigging? Ideally only the in house riggers should be allowed to rig from any part of the venue structure. What are the relevant Working Load Limits on rigging points? 57

87 4.Venue Questionnaire Security Does the venue provide, or is there a choice of reputable local security companies able to provide competent security staff in sufficient numbers? Do those working at, or visiting the event have access to safe transport to and from the airport, other ports of arrival and local hotel accommodation? Are local taxi ranks, bus stops and vehicle pick up points in a lit and secure area? Are local taxis and other forms of public transport licensed by a recognised public transport authority? Are local taxi companies required to have appropriate levels of public liability insurance? Venue Services Can the venue supply event management staff with access to competent technical advice sufficient for the needs of the event? 58

88 All rights reserved

89 g-guide 展会健康与安全全球标准指南 中文譯本由亞洲博聞有限公司提供. Endorsed by: Version

90 在这个版本的更新 所更新之资料为 ( 由 版本至 版本 ): 1. 新加入的章节 g-guide 委员会, 支持者和拥护者 2. 新加入的章节 展览和会议的卫生安全管理 3. 新加入的章节 风险评估 4. 新加入的章节 福利, 健康和安全 5. 新加入的章节 人工操作 轻微之的更新 - 如何使用该指南, 复制和翻译 及 责任 - 防火安全第三及五段 - 防火风险评估样本移至附录 - 热加工作业许可样本移至附录 新加入的附录 : - 主办单位展会风险评估样本 - 场馆调查表 2

91 目录 如何使用该指南 g-guide 委员会, 支持者和拥护者展览和会议的卫生安全管理风险评估电力装置与设备紧急状况防火安全食物安全起重设备人工操作医疗覆盖夜间作业个人防护设备及个人操守缆索用具展台检查与搭建车辆调动废弃物与通道维护水景摆设福利, 健康和安全工作设备高空作业 附录 1. 主办单位展会风险评估样本 2. 主办单位展会防火风险评估样本 3. 热加工作业许可样本 4. 场馆调查表 3

92 如何使用该指南 阅读本部分内容非常重要 应用 本指南旨在设立标准, 以保护任何在展会中工作或参观的人员的自身健康与安全 这些标准应用于指导主办单位之员工 展览馆之员工 承建商 参展商有关展会所能接受的最低安全标准 同时需认识到许多国家可能有更高的安全标准 此指南特别加入展览业相关之事项 这些指引覆盖了主要风险区域, 对于没被覆盖到的区域, 请及时征求意见 责任 作为主办单位之员工, 承建商, 参展商有以下责任 : 遵从本指南, 主办单位之健康与安全的条例, 以及与健康和安全有关的当地法律 ; 保护他们自身与那些可能被他们影响到的人员的健康与安全 ; 如对有关采取正确措施或所要求的标准有任何疑问, 请及时查询 ; 服从主办单位所指派的健康与安全员工, 楼面经理或其他任何健康与安全官员的合理要求 ; 复制和翻译 本文件的副本可从 下载 请注意, 此指南为版权所有, 所有未经作者作出许可而作任何其他形式的复制是不允许的 X-Venture Ltd 如翻译成其他语言必须显示版本号以避免已过时的翻译本被误用 反馈意见 欢迎通过网站对本指南作出改进的建议 免责声明 这指南代表着主办单位所期望达到的举办活动或展览的最低标准 它们不一定代表着某一特定国家的法律或会场独有的规章制度 它是作指导用途, 您需为自己使用此指南的风险负责 我们不保证本指导意见可合乎您的要求, 或其内容之准确或可靠性 本指南之准则并不能代替专业人士的意见, 请于有需要时适当地查询专业人士的意见 在法律允许的最大程度上, 作者将不承担任何性质的任何索赔,( 包括但不限于间接或后果性的损失或损害, 业务损失, 机会损失, 数据遗失, 利润损失 ) 及由此指南所产生或于使用这些准则而产生的任何索赔 每位员工, 承建商或参展商都有责任确保任何有可能受到他们的操作或疏忽所影响的个人的健康与安全受到保护, 并遵从所有当地健康与安全的法律法规与会场本身的规章制度 ( 本辅助译本只供参考用途, 所有内容以英文版本作准 ) 4

93 g-guide 委员会, 支持者和拥护者 g-guide 委员会 g-guide 委员会由企业里支持该指引的人仕组成, 他们贡献自己的时间参与审阅和制定该指引的内容 这个委员会实行轮选制, 由支持该指引的公司轮流派出一个代表做监督 签署的企业 签署的企业指那些把 g-guide 视为员工健康和安全基本指标的企业 同时他们渴望也需要得到工作场所和相关承包商的支持 组织方有责任对场馆进行审查, 而承包商有责任确保他们服从组织方的安排或者有一个可靠的计划去服从组织方的安排 签署的企业有以下 : Clarion Events Dmg::events Mayridge Reed Exhibitons UBM X-Venture Global Risk Solutions 支援的企业 支援的企业是指, 那些把 g-guide 作为最低标准并同意在那样的水平下操作运营的场馆和承包商 这些公司被列在手册内, 并听从 g-guide 委员会的指示 支援此手册的企业以此手册的准则作为服务的协议 在這裡可以找到目前支持組織 注意 : 名单上的企业对他们自身的卫生安全监督负全责, 在名单上出现的企业不代表他们受签署企业的推荐或委派 5

94 展览和会议的卫生安全管理 1. 安全检察员 / 营运经理 场馆, 企业和承包商雇佣一名安全检察员安排和协调卫生安全是很重要的 通常情况下, 这位安全检察员就是运营经理 推荐的培训是 IOSH 安全管理证书或相关的培训 ( 如果是针对特定活动的安全管理培训就更好了 ) 安全检察员的职责包括以下( 但不限于以下 ): 活动前有关方面 ( 组织者, 场馆, 承包商和参展商 ) 的策划和协调 指定那些关心重视卫生安全的企业作为承包商 进行适当及充足的风险估计 ( 或者确保由能胜任的人员完成这个评估 ) 协调活动管理团队和场馆内所有卫生安全问题 监测地面的卫生安全, 或委任称职的楼层经理 ( 见下文 ) 为每次活动编辑和维护最新的活动安全档案 ( 见下文 ) 确保遭遇紧急情况如火灾或安全威胁时, 相关设备都放置在适当的位置 为卫生安全提供有效建议 2. 参展商和摊位承包商 所有参展商都应为他们的办公区域和摊位的安全负责 使用光地展台和复杂摊位的参展商和摊位承包商必须 : 对摊位的构造, 操作和表面覆盖层进行风险评估 按照这本指引的 摊位计划审批和建设 一节提供摊位的规划和施工方案 向组织方提交摊位规划批准 委任一名称职的工作人员负责场地的卫生安全 确保员工和分包商员工在工作时熟悉常规规章制度和卫生安全的安排 确保员工, 承包商和分包商的员工熟悉场馆的应急操作步骤 与场馆和组织者委派的管理场馆安全的员工合作 6

95 展览和会议的卫生安全管理 3. 楼层管理 只有营运经理去操控一场活动是很有限的 故在大型的活动中, 很需要再委派一名或多名的楼层经理 这些一般由组织方负责委派人员, 但所有参与者中必须有称职的员工在楼层协助管理卫生安全事务 所需的人数需要在作出风险评估后得出 对于楼层经理的初级培训我们推荐 IOSH 安全管理证书 ( 侧重于活动的指引更好 ) 对于大型或复杂的活动, 推荐的初级培训是 NEBOSH 通用证书或者相关 对于组织方, 楼层经理的卫生安全责任包括以下, 但不仅限于 : 执行组织方的活动风险评估要求 在组织方, 场馆, 承包商和参展商之间, 协调好卫生安全的着力点 通过保持通道和紧急出口的清洁, 监测车辆通行和其他危险的活动如高空作业等, 以维护安全的工作环境 监察展馆地面的危险和不安全情况 处理卫生安全事件, 并在不能得到解决的情况下报告组织方 报告并调查卫生安全事故 就卫生安全问题提出有效建议 4. 摊位规划 参展商自己设计的光地摊位区域空间要求接受检查, 以确保它们是安全并且结构健全的 关于这个的特定要求包含在指引的 摊位规划检查和建设 一章 一些组织单位批准摊位规划成内部式, 这由运营小组负责 有些组织单位把这些外包给相关的公司并同时提供地面的走线管理 在这种情况下, 责任就在于楼层经理了 5. 活动安全档案 各方应核对他们的重要卫生安全档案文件 组织单位应维护好他们的活动卫生安全档案, 档案应包含以下内容 : 场馆卫生安全政策, 场馆规则和风险评估 组织方的风险评估 主要承包商的风险评估和卫生安全档案 摊位和构架获批控制图表 参展商的风险评估和施工方案 卫生安全会议和简报的记录 事故和事件的记录, 需要附有相关的调查报告 活动卫生安全审查 6. 事故报告 所有事故都必须报告给场馆, 如果事故发生在展览的承租区域, 还必须报告组织单位 7

96 风险评估 1. 活动风险评估 每个活动都必须接受一个风险评估 对此在欧盟和其他国家有一个详细的法律规定 风险评估必须鉴定所有的重大风险 重大风险是指那些可以被预见而不是微不足道的危险 风险评估是一个管理责任, 应该由能干的员工去接受培训或让对项目和活动了解的员工去做一个风险评估 一般来说, 工作场所应该进行一个常规的风险评估, 向组织方指明所有项目中常见的危险和预防措施 组织方应该进行内部具体的风险评估, 详细说明特别活动的危险和预防 主要承包商和参展商应该为他们的活动进行风险评估 常见的活动或展览会风险案例如下 : 多个承包商在同一个地方工作 高空作业或从边缘摔下来 滑倒, 绊倒或者摔倒在水平面 人工操作 - 举重或者移动沉重或棘手的重物 摔倒在楼梯或者电梯上 触电受伤 高空坠物或车辆重物坠落 移动车辆时撞伤 使用施工设备如圆锯受伤 吊索 展示架或座位分解倒塌 水景引起军团病的爆发 临时饮食引起食物中毒事故 火灾和火灾事故 重大事故和社会紧急事件 工作严重超时 压力 意外导致酒精和药物的滥用 8

97 风险评估 2. 风险评估的五个步骤 活动行业最普遍认可的途径便是以下五个步骤 第一步, 指明危险因素和容易受伤人员 这个步骤是最难的, 因为涉及到要预测在合理范围内可能会出错的事情 基于这种危害或伤害的情况, 有以下各种途径 伤害种类 受伤如骨头破裂的伤害 健康受损, 如噪音 危害种类 物理方面如车辆 化学方面如废气中的一氧化碳 生理方面如食物中毒 社会方面如暴力 考虑潜在的后果和可能受伤的人是很重要的一点 比如说电器故障潜在的后果是触电受伤和火灾受伤 第二步, 风险评估 预估意外和事故潜在的可能性以及发生后的严重后果是很必要的 下面用一个普遍应用的表格来说明 可能性 严重程度 1. 非常不可能 1. 次要的 / 急救 2. 不大可能 2. 受伤请假 3 天 3. 可能 3. 重大伤害 4. 很有可能 4. 死亡或受伤影响一个人的生活 5. 几乎不可避免 5. 死亡或受伤影响很多人的生活 这个模板展示我们在预测风险之前和事后控制的实践结果 在预防之前, 我们预测如果没有预防会发生的事情 考虑到最可能会出现的严重后果是很重要的 例如, 考虑到一个绳索技工从 3 米以上的楼层摔下来 技工有可能会死亡或者他们没有受伤 然而最大的可能是严重受伤如骨头破裂 9

98 风险评估 第三步, 开发控制 确认那些危害因素, 然后当那种程度的危险出现时, 我们需要进行处理 有各种风险控制, 下面是一些简单的做法 从源头消除风险 如果确认任何一个操作是很危险的, 你是不能继续下去的 找更加安全的东西代替, 例如建立一个较小或不太复杂的展台 控制工程使用的风险, 例如控制高空作业设备的接触 培训, 对操作者进行安全操作的培训 个人防护装备如安全帽和安全鞋 注意他们是唯一能在出了意外时保护你的工具 安全帽的使用是以防有东西砸到你头上 我们的理念是, 你应该尝试找出风险的源头, 例如使用一个更安全的替代品避免事故的发生, 而不是简单的为了减少事故损失而发放防护设备 下面的例子说明汽车入口的风险评估 在没有任何预防下可达到等级 8, 这个是很高的而且无法接受的 实施控制后可以降低到 4, 这个是低级而且可以接受 危害后果有风险的人 P S R 控制 P S R 车辆进出的入口和出口 撞伤 碰撞 员工 参展商 参观者 承包商 用栅栏分开行人和车 辆 雇用合格的交通指挥员, 确保交通流动量, 路线的组织和货门的安全 公众 遵守房子 ( 场所 ) 交通规则 關鍵字 P 事故发生的概率和可能性 S 事故发生的严重性 R 风险 在现场没有控制和控制实施后的情况下, 事故发生的可能性和概率 (P, S, R), 发生后的严重性和风险应该计算出来 行动水平 1-4 低级, 不需要进一步控制 5-7 中级, 每个活动日评定或审查 8+, 立刻行动或者需要进一步控制 10

99 风险评估 第四步, 执行控制 这个是在活动楼层本身的一个实施预防的事情 操作人员和楼层经理负责确保实风险评估控制的实施 第五步, 检查和复查 你同时需要一个系统的风险评估复查 活动风险评估有一个自然的复查周期, 因为每个活动要求一个新的评估 在其他时间, 需要复查的风险评估有 : 当发生事故或者意外时 当人员和过程发生重大变化时 当法律有更改时 当检查中发现问题时 风险评估样本附带在此指南中 3. 火灾风险评估 在英国和其他一些国家法律规定必须单独做一个火灾风险评估 同时也是被推荐的最佳做法 关键问题是在何种程度上才改变展览大厅里的火灾危险动态, 增加火灾危险性的典型例子如下 : 明火展位 ( 蜡烛或凝胶燃烧器 ) 展位使用压缩或易燃气体 使用烟火, 激光和其他舞台效果 烹饪示范表演 汽油发动机的展会 在展会内置存放区或外场区域违法吸烟 高层的包装废品 许多复杂的结构 在展位建设过程中高温加热 库存整装或未经处理的 Octonorm 面板材料 ( 非火焰阻燃 ) 11

100 风险评估 4. 参展商风险评估 每一个展台是一个小的工作场所, 因此需要进行风险评估, 可以采用同样的 5 个步骤的方法 如果在展台活性没有重大风险, 就没有必要进行风险评估 这个必须由参展商去确认这个事情 大多数组织方有一个简单的表格给标准展位的参展商, 确认他们并没有重大的风险, 或表示他们已经准备如何控制它 这应该是足够的, 同时也包括了火灾风险评估 模板已经附带在本指南中 至于光地展位的空间, 它是较为复杂一点 他们不得不为安全安装和拆卸展位建立风险评估和施工方案 一旦使用, 他们也将进行火灾风险评估 如果他们在展位上有任何其他活动, 如饮食也将被包括在风险评估 活动风险评估的模板, 可适应用于这一目的 5. 包商风险评估 承包商必须为他们的活动创建一个风险评估 同样的风险评估应反映操作的复杂度 承包商的指引一般分为两类 第一类是那些大承包商与其他方在大厅里进行互动工作, 如货运和升降机承包商 他们的风险评估应该合理全面, 具体说明他们将如何控制其他人的风险 第二类是那些承办相互影响不大的活动, 如花卉交付 这可能是简单的风险评估, 侧重于确保他们能够在大厅里安全运行 6. 审查风险评估 管理者应该审查风险评估, 确认他们正确的完成 以下是一个差的风险评估中常见的情况 : 过于简单化, 不涵盖各种风险 只不过是关于各种风险评估的一大本书, 公司从来没有尝试联系到活动中去 它包含明显错误的引用他们上一次展会的风险评估 总部制作, 让下面的人不明白风险评估有什么内容 过期已久的复审 很明显由那些没有在活动现场工作过的人完成的风险评估 7. 咨询 风险评估失败的主要原因中常见的一点是, 这个风险评估是由那些对活动没有充足认识的人完成的 例如, 在机械工业的展览中, 与业内拥有丰富知识的个人商讨如何营造一个安全的展会环境是很重要的 12

101 风险评估 8. 活动风险评估总结 下面是关于组织一个活动的风险评估总结 : 类型 责任方 附带方 常规场所风险评估 场所 组织方 场所火灾风险评估 场所 组织方 活动风险评估 组织方 场所 活动火灾风险评估 组织方 场所 楼层经理 组织方的主要承包商 承包商 组织方 ( 如有需要, 适用于楼层经理 ) 复杂结构包括火灾风险评估 参展商 组织方和场所 ( 通过组织方 ) 标准展位被认为是重大风险或火 参展商 组织方 灾风险 场所的主要承包商 承包商 场所 13

102 电力装置与设备 1. 概述 本部分应用于展览台与专题节目的临时电力安装 2. 其他相关部分 其他相关部分包括 : 防火安全 展台规划与搭建 3. 批准与遵从 标准摊位的电力设备通常由主办单位所指定的承建商提供 光地或复合结构的电力装置要求将需要被包含在展台审批过程中 ( 请浏览展台检查与搭建 ) 参展商必须供应展台上所有电力设备的插座 拖线板必须不能长于两米而且每个插座只允许插一条拖线板 用于多功能插头的块状插座将不被允许使用 所有插头与拖线板必须完好无缺 电路电线必须遵从当地电线安装规定及以 30mA RCD 作保護 主办单位, 或所指定的承建商保留对不遵从电力安全要求的展台进行停电或限制供电的权利 4. 技能 所有包括测试与检验的电力工程必须由有资格的能胜任的电工进行 5. 电路保护 电路必须为正确的引线或断路器所保护, 以免发生电路超负荷, 短路或接地故障 6. 接地 所有电线电路必须适当地接地 7. 隔离与电缆保护 所有电路必须充分隔离 带电电缆或电线表面一定不能外露 必须预防电缆的潜在损坏或显露 延长电缆不应杂乱穿插于地板上, 因为有可能会被开过的车辆所损坏 展台上外露的电力电缆应用电缆胶带固定而且不应松垮垮地挂着 14

103 电力装置与设备 8. 电击防护 所有电路必须完全地被 30 毫安的漏电断路器所保护 禁止一切在带电电路上的作业 9. 检查与测试 所有展台必须通过电工亲自检验以确保电力设备安装完成并且无明显的不安全的缺陷或故障 电力安装必须进行以下测试 : 接地电阻测试 绝缘电阻测试 漏电保护器测试 10. 防火安全 过分卷扎电缆尤其是在限制区域内是不被允许的 当使用延长卷轴时, 卷轴必须充分伸展 分线盒与总配电箱最理想应安装于离地两米处 所有电力装备与器材必须远离易燃物如纸和硬纸板 同时请看 ( 防火安全 ) 15

104 紧急事件 1. 概述 紧急情况指的是任何会对活动造成严重并有可能会有伤害, 损失或损害的情况, 或是任何在场人员需要通过紧急行动来预防或控制后果的情况 2. 责任 会场有责任确保有一套全面的应急程序来应付任何可预见的紧急状况 每个会场的操作都会稍有不同, 但它们最低限度必须有针对以下情况的应变措施 : 火灾 安全威胁包括炸弹威胁 因其它原因而进行的会场人员疏散主办单位会场管理有责任确保相关应急程序被员工, 承建商与参展商们所熟知与传达 必要时, 这些应急程序必须翻译成其他语言 主办单位的员工, 承建商与参展商们有责任确保在发生紧急状况时, 他们知道该如何采取行动同时协助会场与主办单位的安保人员 3. 紧急公告与沟通 会场必须有可用于播放紧急通知和必要时取消通知的广播系统 运作人员与承办单位 / 会场安保人员必须配备无线电通信工具以便在发生紧急状况时能相互交流 所有主办单位员工必须了解紧急通知中的特定会场规程及代码 其中的意思不应转述给公众, 以免引起不必要的恐慌 会场必须提供可报告紧急状况的紧急联系电话 会场电话应有技巧地安放于会场内各应急设备附近, 例如着火点 4. 疏散程序 已出租的区域必须有充足的逃生出口标志来应付最大的可预期在场人数 疏散公众的时间最长不能超过两分半至四分钟 ( 根据场地的大小 ) 逃生出口标志从会场各个位置都可清晰看到, 而且在停电时也不会灭灯 应急照明必须能在停电时运作以确保逃生出口的指引 疏散程序需细化至从会场任一地方疏散到最安全地点的安全疏散路线 通常, 疏散会场的决定会由会场连同承办单位, 在适当的情况下, 还会连同紧急服务中心做出 会场必须提供一位值班经理作为单一联系人, 以便在紧急状况时与主办单位沟通 请浏览 火灾 了解与防火安全要求相关的可能到达出口疏散距离与安全出口宽度的详细解释 5. 医疗紧急状况 请看 医疗 16

105 防火安全 1. 概述 该部分阐述了预防火灾与应对火灾的重要防火安全安排, 涵盖了防火安全的实体布局方面与确保将可燃物以及会场内的着火源控制在最低限度内的要求, 还确保在发生火灾时在场人员能安全逃离现场 会场的构造与设计布局没有包含其中 2. 其他相关部分 电力装置与设备 紧急状况 食品安全 展台规划与搭建 运输工具 废品与通道维护 3. 火灾风险评估 主办单位的员工会使用附带的认可样本对全部活动进行火灾风险评估 这些规定只作为对最低标准的一个指南 主办单位必须与会场紧密交流以确保所有火灾风险都已在考虑之中, 尤其是那些与活动有关, 但会场却可能忽略的 可能会要求提供额外的防火安全预防措施, 比如增加安保人员, 以降低一些区域的风险 4. 防火 易燃废弃物绝不能堆积于会场内, 必须定期移至一个可处理的区域 承建商与参展商禁止随便丢弃大件废弃物于通道上 高度易燃的液体例如胶水一般不被允许带入场内除非是必要品在特殊情况下可携带所规定的最少数量 汽车与发动机引擎, 例如发电机禁止在或靠近公众区域内补充燃料, 当然也不能带入场内 若需展示车辆, 要求至少提前九十天通知 只有在提供了充足的文件证明会满足防火安全预防要求并被实地审核后才会获得批准 展示用的车辆需有足够的燃料供汽车移动 车辆油箱应该一直保持密封与上锁 热加工作业除外 ( 请往下看 ) 用于煮食或加热的加压气体在任何时候都禁止带入场内 建立与拆建时进行的热加工作业 ( 请往下看 ) 任何形式的明火例如蜡烛都不能出现在展台上 烟火使用 ( 烟火表演 ) 或任何会产生热或火焰的展示都要求提前至少九十天通知 只有在提供了充足的文件证明会满足防火安全预防要求并被实地审核后才会获得批准 如果要做烟火表演, 必须做好包括对防护措施与安全储存的安排 电线电路必须遵从电力安全要求以预防电路超负荷 电缆禁止铺排在通道上, 因为驶过的车辆会对其造成损坏 ( 详情请看电力安装与设备 ) 主办单位大堂经理必须在出租区域执行日常防火安全监控 17

106 防火安全 5. 热加工作业 热加工作业是一个要求加热的建造工序例如剪切与焊接 所有热加工作业要求获得承办单位的批准 该许可已附上 主办单位将会发一份热加工许可复本给会场 主办单位员工必须与会场沟通好以确保加热作业不会意外引起火灾 烟感器或喷水灭火器 主办单位大堂经理将对热加工作业进行监控以确保不会造成防火安全隐患 主要来讲必须做好以下几点 : 邻近区域必须无其他工作人员, 公众车辆, 其他工作人员, 公众或车辆也不能够在热加工作业时通过 临近区域必须无任何易燃物品 作业者与其他人必须被适当保护, 以防被烧伤的风险及对眼睛的损害 热加工作业附近必须安置合适的灭火器 另一位作业者负责监控整个作业, 提醒其他人避让, 观察起火迹象必要时使用灭火器灭火 6. 防火安全安排 以上是任何会场与防火安全安排相关的最低要求 6.1 火灾探测 必须有一套区域性的针对烟雾的自动火灾探测系统, 有必要时也包括热探测, 例如厨房内 必须提供一套手拉报警装置系统来让工作人员与公众在发现起火时拉响警报 这些系统必须覆盖到整个会场同时由中央控制室监控以确保会场内任何区域起火时都能被自动探测到, 警报被拉响, 消防部门也察觉到 适当时候应安装喷水灭火系统预防火灾时火势的蔓延 这在公众区域尤为重要因为通常天花板较低或者离安全出口的距离超过四十五米 6.2 火灾逃生路线与出口 会场内任一区域无论横向 ( 横穿地板 ) 纵向 ( 楼层间 ) 都必须设置合适的火灾逃生路线 这些路线必须时刻保持畅通, 同时配备紧急照明标示供停电时使用 各安全出口应根据场内人数上限而安排, 同时需要有充足的宽度足够的安全出口以应对场内所有人员 作为参考 *, 一个零点七五米宽的安全出口能应付一百人, 一点零五米宽的能应付两百人 如果发现场内存在更高火灾风险或更多易受伤害的人员, 出口容量应提高百分之二十 于规划内容量最大的消防出口亦可能会被火封锁 所以应于容量中作折扣调整 安全出口只有在足够近的距离时才会发挥作用 作为参考 *, 所有在场人员不应离安全出口超过四十五米的范围 如果现场有足够多的安保人员在紧急状况时提供指引或者安装了喷水灭火系统的话, 大型展览馆内设置较远距离的安全出口也是被允许的 按理来说通道应该是修建而成的, 那么就能有一条直线通往安全出口 通道周边应有至少两米长三米高的过道 18

107 防火安全 在搭建与拆建期间, 应指定特定通道作为紧急逃生通道与紧急运输车辆通道 这些通道必须时刻保持畅通 按理说每二十五米应该要有一条紧急通道 我们必须采取某些措施以确保如坐轮椅的残疾人士能在发生紧急状况时离开事故地点 应可以在两分半至四分钟内 ( 根据场地的大小 )* 于会场任可区域撤离至安全场所 6.3 消防设备 会场必须提供适当的用于紧急状况时的消防设备, 这些设备必须安装好并且能随时可用 作为参考 *, 每两百平方米就应有一个水基型灭火器, 在高风险区域例如热加工作业区域, 需添加额外的灭火器 通常这些应该放置在火警出口路线与安全出口上同时应安放在场内展台周围 6.4 火警紧急反应 会场必须有处理火灾紧急状况的方案包括扩音系统来播放防火安全信息 ( 详情请查看紧急状况章节 ) 必须有足够的安保人员协助疏散 安保人数完全取决于展览会性质与会场布局 作为参考, 每个会场应拥有自己的安保人员 每一千名访客配备一名保安或每个会场配备两名保安都是合理的计划起点 每名保安都必须配备能连接控制台的无线电通讯 消防车通道必须时刻保持畅通 通向与消防水带连接的消防栓的通道必须时刻保持畅通 注意 * 指引来源于 HM Government UK IBN-10: 出版的大型场所集会的防火安全风险评估 19

108 食品安全 1. 概述 在展台或临时用餐区对食品有计划的准备, 煮食与分配, 包括抽样检查的细节必须在展会前期计划阶段与主办单位进行商讨 此类行动必须获得主办单位的书面同意 主办单位对于此类请求要求提前九十天的通知 2. 其他相关部分 废弃物与通道维护 防火安全 3. 食品安全培训 所有与食品有接触的员工必须受到适当的培训与监管以确保他们的工作符合健康标准 4. 厨房或展台对食品的处理与供应 如展台健康状况欠佳则不能作为处理或供应食品的场所, 因为食品有可能会被污染 厨房 / 食品配制区必须足够大, 以应付潜在需求, 同时, 应包括充足的仓库, 冰柜, 水与废弃物设备 5. 器具与深锅 任何器具, 包含有机会与食品接触到的容器必须保持干净而且是由不易吸附的材料制成, 能够轻松有效地清洗干净 灶具, 烤箱与深锅必须遵从防火安全条例 灶具, 炉灶, 炉盘必须使用气体或电力 禁止使用液化石油气 ( 也请看防火安全 ) 6. 急救器具 每个易受污染的食品处理, 配制或发放展台或厨房, 必须配有防水抹布与绷带, 可以的话, 用独特的颜色 ( 蓝色更好 ), 以防它们混进食物当中 每个展台或厨房对食品进行煮食或加热的地方必须配备一席灭火毯与合适的灭火器 7. 废弃物与通风 指定的废弃物处理设备必须可用于处理食品与其他废弃物 废弃物不应丢弃于现场而必须抱着负责的态度储存与弃置 在煮食时会产生大量烟雾的情况下, 如烧烤 炙烤和油煎等, 则有必要使展台保持通风 ( 也请看废弃物及通道维护 ) 8. 食品安全与温度控制 所有展台上的食品必须远离污染风险, 特别是熟肉与生肉必须分开不同器皿处理 易受污染的食品禁止放在离地少于四十五厘米的位置 任何会助长致病微生物或毒素的食品应保持摄氏八度或以下 需保温的熟食必须保持摄氏六十三度以上 对熟食物重新加热必须以摄氏七十五度以上 冷冻食品必须保持摄氏零下十八度或更低 冰柜温度每天必须用合适的温度计测量与记录 20

109 食品安全 9. 试食 为了尽可能减低交叉污染的风险, 试食必须以顾客不会接触到他人会吃到的食品为原则 应遵从以下的指引 : 试食品应放在参展商能看见的地方以便监督顾客 顾客不允许试食作为库存的食品 如果食品例如饼干被用于从碗盘里拿取试食品的话, 只有不会散落在试食品中的食品才会被使用 ( 防止顾客们把手放在食物里拿回饼干 ) 应尽量避免提供大份量的试食品, 因为这会增加人们将手放进食品中的机率 顾客不得 二次 试食饼干 或使用试食棒 / 调羹等 碗盘碟不应拿出来补充, 除非它们在使用后已清洗干净 顾客应知道往哪里丢弃食品, 例如食物的核或试食用的棒 应使用不同的食物与废弃物容器以帮助顾客避免产生困惑 10. 个人健康 所有工作时会接触到易污染食物的人必须 : 保持衣服与手的洁静 ; 伤口上贴上防水贴 ; 在易污染食品所存放的房间里和处理食品时不要吐痰或吸烟 ; 穿上干净的可清洗的外套 ; 保持私人衣物远离易污染食品处理区域, 除非它们已被摆放在合适的空间, 例如储物柜 / 衣柜 ; 不戴首饰除了普通婚戒以外 ; 发生肠胃炎, 痢疾, 任何传染病, 烫伤或伤口感染等问题时或 48 小时以内, 都不应接触易污染食品, 因为这样会照成食物的污染 11. 洗食品及洗手设备 所有将用于准备食品的展台必须靠近 ( 按常理不远于三米 ) 有干净用水与下水道的洗手场所 准备食品的展台必须有一个独立清洗食物的水槽, 有另一个洗盘用的水槽更佳 可以作一点让步的是, 供应热饮与小吃的话可不需水槽, 但必须使用与提供健康手巾 21

110 起重 1. 概述 起重设备包括所有工作中用于满载升降的设备, 其中包括锚定, 固定, 或支撑的附件 这当中又包括起重机, 希尔博随车起重机, 升降叉车, 以手操作的起重设备, 电梯, 起重器械, 液压搬运车, 流动升降台, 其中配件例如链, 吊索, 眼螺杆枷锁, 等 2. 其他相关部分 绳索 车辆移动 高空作业 3. 风险评估, 计划与监督 所有起重设备必须提前至少九十天将风险评估报告提交给展会承办单位 ( 如已有具体数据时, 请提供特别升降机的风险评估 ) 所有起重操作必须提前由一位能胜任的主管监督作出适当策划, 特别是与地板负荷有关的计算 主办单位要求所有复杂的设备或超过两米或五千公斤的重型货机或者起重机升降提前九十天申报 所有起重操作必须由一位能胜任的主管监督 4. 技能 起重操作必须由法律认可的相关技能, 知识, 培训与经验的合资格而且能胜任的人士所进行与监督 资格证书必须有效且不应超过三年 有必要时必须提供相关证书以供检验 主办单位保留禁止对在租用范围内从事不安全操作的权利 5. 起重设备维护 使用的起重设备必须无故障且切合目的 ( 足够强硬, 稳固, 清晰指明工作负荷上限 ), 以相关合法规定的检查为准作适当维护, 一经要求, 必须能够提供有效证书 这将包括只是偶尔会使用的设备例如叉式升降机的附件 所有在场的起重设备必须由一位胜任的人员每天亲自检验以确保安全运作 每次检查都要被记录下来, 由起重主管作统一整理 22

111 起重 6. 起重操作管理与地板装载限度 起重设备必须正确摆放, 以减低如设备或装载物倒塌或打到人的风险 ; 每件货物的每一部分, 与货物相连的任何东西以及在起重时用到的, 都必须绑牢和有足够强度 叉式起重机必须贴上标签与号码, 以便承办单位在发现违反安全守则行为或发生意外时, 能轻易辨认出管理公司 我们不能假设会场内的地面与外部通道能承受与外面公路一样的重量 关于地面载重上限和尤其是以下相关方面必须寻求会场方的建议 : 起重机钢臂装载点 上层容量 载货升降机能力 地面管道容量或其他较弱区域 场地必须正确使用符号和标记负载有关限制及薄弱地带, 如管导 叉式起重机操作者必须 : 穿著反光背心, 佩带安全帽及穿著个人防护装备 ( 如适用 ) 遵守限速 当操作叉车时, 应具备一个明确的目标, 当视野不明朗的情况下请安排倒车助理督导 遵守车辆与货物的装载上限 不在起重机或货架接载乘客 当操作叉车时应为其行驶位置 ( 小腿高度 ) 倒车助理不在时不要倒车 如有必要请佩戴安全带 不要在指定的紧急通信道上放置货物 如不使用机器时请关掉引擎, 停泊时请把钥匙拔走 将已停下的叉车平放于地面 机器开动时不要使用手提电话 于药物或酒精的影响下不得操作机器 23

112 人工操作 1. 综述 人工操作是指用手举起或抬起货物的动作 2. 其他相关部分 个人防护设备和个人操守 3. 风险管理 机械装置适用于如起重车, 平板卡车和手推车, 以减少使用人工操作的需要, 在人工操作时需要注意以下因素 : 负载尺寸和形状 人工操作的姿势 举起重物的距离 人工操作行为的性质 人工操作的频率 工作环境 个人载重能力 负载重量 员工应接受人工操作技能的培训, 以降低受伤的风险 4. 工作环境 工作环境必须有足够的照明和清晰的通路让货物通过, 避免货物下滑或坠落 5. 个人防护装备 负责移动负载的从业人员应穿着安全靴, 以降低滑倒的风险 那些在作业时需要处理重型货物的作业者需要穿着堤脚防护设备, 防止坠落的货物伤及自身安全 24

113 医疗覆盖 1. 概述 每次展会必须提供以下全程医疗援助 : 通过紧急救助治疗稳定伤者的伤势, 直到专业医疗人员到来 现场处理小伤小病 2. 其他相关部分 也请浏览 ( 紧急状况 ) 篇章 3. 覆盖程度 覆盖程度必须符合展会的规模与风险状况 同时必须考虑到搭建与拆建作业, 还有访客的数量与类型 至少, 必须要有足够的医疗覆盖会场内任一参展区域, 在接到请求的三至五分钟内, 必须能够有人员提供紧急救治 急救人员必须有资格且能胜任对包括使伤者复苏等紧急状况作出处理 4. 急救地点 急救地点必须选在任一参展区域都易到达且标示清晰的地方 所有员工, 膳食人员, 参展商与承建商必须清楚医疗中心所在, 以及有需要时, 如何与中心取得联系 5. 急救处理 如需医疗协助, 需提供以下信息, 这对于有效地对意外进行处理是十分重要的 伤者具体位置 - 例如 : 展台名称与号码 意外类型, 例如 : 割伤, 折肢, 晕倒, 疑似心脏病所有治疗必须向承办单位报告与记录 至少必须记录以下几项 : 伤者的个人详情 - 名字, 地址, 手机号码与其他联系信息 受伤性质 得到的治疗 如伤者被送到医院 - 哪家医院 25

114 夜间作业 1. 概述 夜间作业指的是会场在正常开放时间以外闭馆后所进行的作业 2. 对夜间作业许可的要求 夜间作业通常不会被批准 承建商与参展商们必须做好计划以确保必要的的工作能在正常工作时间内完成 夜间作业通常仅在特殊情况下, 确保可以操作的安全时下才会被批准 夜间作业只能得到主办单位批准后在租用区域内进行 以下事项必须受到考虑 : 安全风险包括员工合理工作时数 安保 灯光与电力 洗手间 急救, 健康与安全覆盖 紧急状况 相关会场发牌条件 夜间作业只会在有充足的管理覆盖以及有适当的值班员工监督安全作业, 以确保遵从条例约束的情况下才会被允许 最低程度至少必须有一位主办单位的大堂值班经理和一位能监控会场的应急生命保障系统的安保主管在场 承建商与参展商们有可能会因为计划不周全而需要夜间作业, 并因此导致额外费用的产生 26

115 个人防护设备及个人操守 1. 概述 个人防护设备指的是任何为个人而设计的防护用具 其中包括 : 头盔 防坠设备 安全靴 手套 护眼用具 2. 其他相关部分 消防安全 起重 高空作业 3. 责任 参展商与承建商都有责任确保能提供给员工工作时所需的个人防护设备, 特别是应用于以下规章 : 在有物体坠落危险的场所应带上头盔 耐用稳固的鞋袜应当在会场内搭建与拆建时使用, 以预防滑倒与受伤 高空无护栏作业时应套上安全绳索或戴上防坠设备 于汽车流量频繁之地区必须穿著反光背心 在工作单位下发个人防护用具后, 工人们都有责任确保自己在作业时穿上这些保护装备, 以策安全 4. 吸烟 如所在之国家已立法禁止吸烟, 禁止吸烟必须要执行, 吸烟区可设于展览馆外 否则, 主办单位亦需支持禁止吸烟 5. 饮酒 理想的情况下酒精不应在搭建及撤馆时段出售, 主办单位亦应支持不喝酒规则 员工如需进行高空工作或操作主办单位械亦不应饮用含酒精饮品 6. 个人操守 员工必须自己在不危及他人的健康和安全的方式下进行工作 主办单位如发现任何员工忽视健康和安全规则及有可能给他人带来风险的情况下要求该忽员工离场 27

116 索具 1. 概述 索具指的是任何临时悬挂物, 包括固定点 2. 其他相关部分 索具其他相关部分有 : 起重 医疗 高空作业 3. 风险评估, 计划与监管 所有索具操作必须包含一份提前九十天提交给主办单位的风险评估和索具要求支持信息 所有索具操作必须提前做好计划, 尤其是与已批准的装载上限有关的操作相关的计划 所有索具操作必须由一位能胜任的主管监管 4. 技能 索具操作必须由能胜任的, 合资格且具有相应技能 知识 培训与经验的人士担任与监管 必要时能出示证书以供检查 博闻保留禁止对在租用范围内从事不安全操作的权利 禁止参展商与承建商们自行进行索具作业 ( 即利用樓宇本身結構 ) 只有被授权的或经主办单位批准的或会场索具承建商方可在任一租用区域范围内实行索具操作 按常理, 每次展会只会有一个被授权或批准的承建商 主办单位保留指派一位独立承建商对已完成的索具作业进行检视与批准的权利 任何不安全作业必须修正或清除 5. 监控 主办单位大堂经理有必要监控索具操作以确保作业在安全的情况下进行 6. 索具维护 使用的索具必须以相关合法规定的检查为准, 无故障且切合目的, 清晰指明工作负荷上限, 适当维护, 一经要求, 必须能提供有效证书 所有在场的索具设备必须由一位能胜任的人员每天亲自检验来确保安全运作 28

117 索具 7. 一般安全措施 有可能的话所有员工应远离头上绳索或起重操作所在地 操作者应尽可能避免高空作业, 使用工作设备或其他方法来预防坠落, 同时, 尽可能减轻坠落所造成的损伤 索具装配工与主管必须得到适当休息时间 会场必须提供合适的工作照明以确保索具操作能在安全环境下进行 主办单位工作人员必须与会场联络好, 以确保提供足够的时间给索具操作工作安全地进行 8. 高空坠落风险管理 高动作业时, 索具工必须通过一条安全系索与索点夹紧或穿上防坠设备 必须戴上适当的头盔以防止坠落时头部受伤 索具公司必须有一套营救不慎落下, 被挂在半空中的索具工的营救计划 9. 工作实施 所有被使用的设备应有清晰的工作负荷上限标志, 同时, 必须适用于该负荷 应用的负荷应将索具与起重设备的安全承重量考虑其中 如有任何疑惑, 那么安全限度应加倍 当系带不合适时, 应考虑使用分布梁 当标准桁架结构按照此目的被使用时, 应该以结构报告为准 当使用特别设计或生产的梁架时, 必须能供提供独立测试与检验证书以供检查 索具钢材当被用于钢架上时, 必须避免受到损坏 所有悬挂支架系统应有独立的搭建证书, 同时, 只可在合格设计因素内使用 应额外注意构架部分的组建, 以确保支架按每位生产商的建议排列整齐, 同时, 所有接口安装到位 应按生产商的建议, 并依照最佳方法进行悬挂设备的悬挂操作 索具操作区域应清晰界定, 此类区域应仅限参与操作的能胜任人员进入 同时还要维持高空作业人员与地面团队间的清晰交流 标志供应商有责任保持标志的完整与悬挂设备的适用性 禁止使用羊眼螺丝, 同时, 主办单位保留拒绝悬挂任何设备不充足的标志的权利 由于使用材质脆弱的性质, 纸制标志只能以被批准的材料悬挂 横幅底部负重只能在以积极手段把重物完全封闭于横幅内的情况下才能使用, 例如缝接或乙烯基焊接 底部负重口袋胶合是不被允许的 中级或 安全 悬挂可能需要安在固定地点 必要时, 最低限度, 它们应绕过机械起重装置, 以防机械故障 10. 接入设备 接入设备必须完好无缺, 并依照符合生产商说明的方式使用 严格禁止直接站在无直接站立设置的叉式起重机, 附属装置或货盘上 在站台外防护栏上工作的索具工必须系上安全系索或使用防坠设备以预防高空落下 29

118 展台检查与搭建 1. 概述 该部分涉及展台 站台与舞台的审批与搭建 展台细分为以下三种 : 标摊 空地 复杂构造 2. 其他相关指南 其他相关部分有 : 电力 防火安全 3. 展台审批 所有展台计划必须在展会开始前提前九十天提交给主办单位, 展台计划应说明展铺号与位置 所有展台必须由合格人员检查以确保 : 遵从所有相关标准与会场条例 建筑物能在允许时间范围内安全建好 设计符合目的, 能安全使用 主办单位不允许在未经主办单位员工或承建商检查与批准的情况下搭建展台 每类展台的要求详情如下 如发现搭建不安全的话, 主办单位是不会允许展台开放的 4. 标摊 标摊将由主办单位授权的承建商搭建与调试 展台搭建不需参展商们作其它批准 5. 光地展台 光地展台就是任何由参展商设计与搭建但不在复杂建筑定义内的展台 要搭建光地展台, 必须提交以下信息 : 详细比例图, 包括平面图与立面图 展台搭建用材详情 展台具体位置所在提案 风险评估 ( 包含火灾危害 ) 与方法说明 30

119 展台检查与搭建 6. 复杂搭建 所谓复杂搭建就是任何需要用到建筑工程师的任何高度的建筑 如果一个展台不是由 标摊 建立而成, 那么展台设计者就有义务决定展台的搭建会否复杂 复杂搭建的例子包括 : 任何搭建, 不论高低, 都需要建筑测量的 多层建筑展台 高过四米的展台或陈列 悬挂物, 例如超过四百公斤重的吊灯 音塔, 灯光塔 暂时性阶梯座位 高于零点六米的平台或舞台以及所有共用之平台与舞台复杂搭建必须提交以下信息 : 具体的成比例的结构图纸显示 : - 展台每层平面图 - 展台每层分区 - 包含全部钢制品与楼梯详情的立面图 - 展台过道宽度与位置 - 地板与 / 或楼顶负荷 使用材料说明 规划测量 风险评估 ( 包含火灾危害 ) 与方法说明 有建筑工程师的书面确认与足够的专业赔偿保障, 证明该设计已达到安全使用目的 如以上信息提交后有任何复杂搭建被更改的话, 必须重新提交所有更改内容以及建筑工程师对最终整体设计安全符合目的的确认 超过四米的只作为标志与设计简单的建筑可能不会被定义为 复杂, 但必须提交如何固定以防止倒塌的详细说明 7. 展台搭建要求 7.1 出口标志 必须摆放足够多的出口照明标志, 以便它们能在紧急状况需要疏散时派上用场 理想的话, 出口标志应 : 至少两百毫米高四百毫米宽 全天候照亮 7.2 紧急照明 普通照明与应急照明应足够让任何人任何时候都能看到离开展台, 会议室与影院的通道 任何紧急照明用电应能在正常供应停止后提供至少三小时照明 31

120 展台检查与搭建 7.3 逃生路线 在展台或建筑的任一点都必须有足够多的逃生路线 逃生路线必须 : 畅通无阻 平坦, 坚实, 顺畅, 防滑 理想的话逃生路线应 : 无障碍且至少不低于两米一, 除了在门口, 净高应不低于两米零六 应不少于两米宽, 若展台不超过一百平方米, 其通道也一定不能窄于一米 展台任何位置到宽阔面, 出口或通过距离不超过十二米 7.4 多层展台 超过五十人能容纳于楼上的展台要求至少有两条楼面以上的楼梯 多层展台的上层不需能承受载重每平方五支撑轴力 7.5 坡道 坡道不应太陡, 以供路人与轮椅使用 以下为理想要求 : 坡道不应大于十米, 或上坡大于五百毫米 坡道应至少宽一点五米且无明显障碍 坡道表面必须防滑, 特别是在潮湿时, 坡道两边都要有扶手 ( 除非它是一个短的坡道, 专为轮椅进入展台而设 ) 7.6 梯级 梯级必须能安全使用, 以下提供了理想系数 : 每段梯级首尾部都应能水平落地 梯级间无障碍长度不应少于一米二 梯级应至少宽一米二且无障碍 门不应在梯级间摇摆 楼层间的梯级不应多于十二个竖板, 同时踏板大小少于三百五十毫米, 如果三百五十毫米或更大的则不超过十八个 梯级中每一步的踏板与竖板都应一致 每一级的高度应控制在一百五十至一百七十毫米之间 每一步的踏板应在两百八十至四百二十五毫米之间 竖板不应打开 不鼓励单步式楼梯 梯级与地面每边必须提供延续的扶手 一个单独楼梯宽度不应超过一米八 当一条楼梯分成多于一条分道时, 每条分道不应窄于一米, 分道之间必须要提供额外的扶手 特制拖车, 船只, 旅行车与其他出入口, 类似摆设当不适用于以上条例时必须经过风险评估以确保能安全使用 不建议使用螺旋式楼梯 如要使用的话上层可容纳人数绝对不能超过二十人 32

121 展台检查与搭建 7.7 扶手 扶手应设计成不易被攀爬, 也就是说, 附带坚固的填充物或垂直护栏, 而且不应离扶手超过一百毫米, 垂直间无水平构件 7.8 护栏 ( 栏杆 ) 应设置护栏保护楼梯, 楼梯平台, 阳台, 走廊与其他楼层转换的边缘外露部分 它们应该 : 给予所有楼梯与坡道外露边缘提供一点一米高的保护 不可攀爬的, 也就是说离附带的坚实填物或垂直护栏不多于一百毫米 7.9 展台搭建 : 搭建材料 展台, 专题与陈列搭建所使用的所有材料包含标志, 招牌应 : 符合各自的使用目的与条件 准备充足, 按顺序充分固定以达到各自设计执行的功能 不易燃, 非可燃性或持久防火 水基型如适用, 例如粘合剂与油漆 适用的材料样品有机会被要求提交给大会审批 素材也许会在现场被测试以衡量是否达到防火安全标准 展台布幕所用到的装饰材料必须耐燃或由合适的已加工化学物构成 未加工墙纸与类似的表面轻薄的成品, 如果牢固且不超过一毫米厚度的话, 也可接受 人造植物与花朵易燃, 而且会散发出有毒气味 因此禁止用于展台布幕上 防火, 或已经过特殊加工, 并被清晰标示的丝质花朵则可以使用 布帘, 窗帘, 挂饰等必须不可燃或持久耐燃 否则要以阻燃剂加工 任何预期使用的素材必须能提供测试证书, 以供查验 展台内部使用的布料必须固定拉紧与 / 或紧密打褶 ( 不能松散挂上 ) 到一个坚固的背衬, 绑紧上层, 同时不碰到照明设备 出口通道上的窗帘应挂在离地七十五毫米处, 中部分开, 同时不遮盖到任何出口标志 所有地板覆盖物必须固定牢固使得不会造成危害 地板覆盖物到大堂地板的固定只能用合适的胶带 其他大堂地板的固定如电缆夹, 钉子与螺栓等都被禁止, 但在特定会场也许会被允许 所有展台搭建使用的玻璃必须由安全玻璃而成 ( 夹层或钢化 ) 厚度至少六毫米以预防玻璃碎裂造成的受伤 下表显示出大范围玻璃面积所要求的厚度 : 33

122 展台检查与搭建 玻璃大小尺寸限度 厚度 要求大小 8 毫米 1100 毫米 x 1100 毫米 10 毫米 2250 毫米 x 2250 毫米 12 毫米 4500 毫米 x 4500 毫米 15 毫米 无限制 任何无阻碍, 大范围的珍珠漆需以警示, 条纹, 点点, 标志等表明 头顶玻璃应由嵌丝玻璃或多层玻璃而成, 否则应提供足够保护防止玻璃破碎 夜间覆盖物必须由天性非易燃或加工后变得不易燃的材质而成 它们应卷起存放, 充分固定, 不使用时不会造成任何阻碍 现场只可用水基型油漆 如需使用喷漆工具, 必须得到会场同意同时不对他人造成伤害 应运用防护措施以确保无油漆洒落或喷洒在建筑表面 所有材料例如塑料, 包括塑料植物与视线板所用到的材料等都必须是非易燃 少于二十五毫米厚的木材必须饱和且耐火 像这样的材料应标示清楚 护板, 夹板, 硬纸板等如厚度低于十八毫米的必须经过加工 中密度纤维板由于密度符合使用标准所以属于例外 软垫座椅必须非易燃, 标明合适标准 34

123 车辆移动 1. 概述 移动工具包括良好车辆, 面包车, 轿车以及其他自驱设备例如起重机, 叉式起重卡车, 可移动工作平台, 清洗机器和电子拖船 它还包括任何形式的个人交通工具, 如高尔夫球车, 滑板或单车 2. 其他相关部分 起重设备 3. 车辆出入 必须在货物出入口有充足的安全通道给所有类型的车辆以预防过分拥挤 理想而言, 会场车辆出入应限制在必要的运输和服务车辆并须为单程行车 ( 如作出适当的控制一些特别之运输或电梯操作亦可作出有限度之安排 ) 会场必须提供适宜的内部与外部照明以确保行车与行人的安全 必须有独立的行人出入口 如不可能, 货物出入口必须对行人的安全出入口作出指引 当车流密集时, 应有人指挥车辆移动以确保车辆装卸货不在现场占过多时间, 同时确保车辆装卸货离货物目的地越近越好 我们不能假设会场地面与外部道路能承担与正常公路一样的重量 与地面载重上限和尤其是以下相关方面必须寻求会场方的建议 : 起重机钢臂的点荷载 上层容量 货梯容量 地板导管或其他较弱区域容量 楼面负荷量的限制必须明确显示供给各司机参考 交通协管必须穿上高亮度背心 4. 驾驶者能力 驾驶者必须经过培训, 获得执照, 能驾驭他们的车辆 驾驶者必须服从交通协管, 安保人员与主办单位运作人员的合理要求 主办单位保留禁止危险驾驶者进入会场的权利 5. 车辆维护 所有车辆必须维持安全且适于上路的状况 所有起重设备必须每天检查安全故障 主办单位保留禁止任何危险车辆进入会场的权利 6. 车辆移动规定 驾驶者必须 : 35

124 车辆移动 不超过会场限制速度或不论如何在场外不超过每小时十五公里以及场内十公里每小时, 较低者为准 观察地面车辆装载上限 如果后方视野受限制, 倒车时须向倒车协助员请求帮助 除非要操作设备, 场内不应开着引擎 ( 例如起重机 ) 不搭载不坐在乘客位置上的乘客 不在会阻塞紧急车辆进入的安全出口或通道上装卸货物 有安全带的请带上 倒行時車请用上信号灯 时刻确保车辆稳固, 如不用时请拔掉车匙 向公众开放时在场内驾驶任一类型的车辆 于药物或酒精的影响下不应驾驶任何车辆 驾驶任何车辆时不应使用手提电话 7. 起重机遇叉式卡车 请浏览 起重章节 8. 加油 为了防火安全车辆禁止在或靠近公众区域, 当然也不允许在场内加油 36

125 废弃物清除与通道维护 1. 概述 过道上遗留的废弃物会阻塞火灾逃生通道以及阻碍急救医疗队的出入 废弃物中的尖锐物又有机会伤害到手脚 剩食还会带来寄生虫引起健康危害 2. 其他相关部分 防火安全 起重 3. 主要废弃物清理 会场有责任清理一般废弃物包括包装与其他小物件 参展商与承建商们有义务对其他废弃物进行处理, 包括 : 地毯 - 除碎片 装货箱 货盘 建筑废弃物包括砖, 沙, 站立固定材料 金属制品 不能放进垃圾箱内或需要通过机械处理的大件物品 危险废弃物 - 例如油漆, 溶剂, 化学物, 医疗废物, 气溶胶, 油或润滑剂, 包括应用这些物质时所使用的碎布 食用油 条形照明灯 ( 光管 ) 与电灯泡 陈列示范时产生的材料 参展商与承建商有责任清除大件废弃物也应该适时放进提供的垃圾箱或笼中 钉子与其他尖锐物不应外露在木材上, 应该锤平 4. 紧急通道 搭建与拆建时某些通道应被指定成紧急逃生与急救车通道 这些通道必须随时保持畅通 理想而言, 每二十五米应该有一条这样的通道 ( 也请浏览防火安全 ) 起重承建商不应在指定的紧急通道上放置货物 37

126 水景 1. 概述 水景指的是任何装饰展示或陈列目的如喷泉, 水帘或温泉的展示与其他类似的物件 存在的危险是水温二十至二十五摄氏度的军团菌 如果吸入水蒸气的话会造成重病甚至死亡 这尤其成为如喷泉, 水帘, 温泉池等会散发水蒸气的水景所带来的特殊问题 2. 其他相关部分 也请浏览展台审批与搭建章节 3. 批准 所有水景展示必须在会展开始前提前九十天, 连同其他展台企划说明展台号与位置向主办单位提交报告 该企划必须包括如何通过水质处理与测试有效控制军团菌 38

127 福利, 健康和安全 1. 综述 这部分内容适用于确保现场工作人员或现场参观人员的基本需求 2. 其他相关内容 食品安全 医疗支持 施工设备 3. 空气质量和温度 在场地上, 组织方和承包商应保证其保证空气中的灰尘量不能超过可接受范围 同时需特别努力去减少空气中有害粉剂和致癌物质, 例如车辆发动机废气和 MDF 灰尘 制造灰尘的工具应该配备集尘袋 理想的工作场所应该有空气容纳器和空气处理器去保证空气的质量, 另请参阅施工设备要求 活动大厅的空气温度与湿度应该适当 现场必须有调节空气温度与湿度的设备, 以备不时之需 4. 食物和水 在工作期间, 价格合理的安全食品必须提供给所有的参与者 饮用水必须全天候提供给参与者, 另请参阅食物和水要求 5. 信息 场地必须提供足够的交通和其他设备的指引信息, 包括最基本的健康安全和信息安全信息 使用语言应该为外语 6. 灯光 所有使用的区域或参与者可能需要访问的区域, 必须有适当的照明, 以确保进出的安全 7. 卫生 大厅里的所有参与者可以使用定期清洁的厕所和洗手设施, 包括冷热自来水和干手设施 如果不能提供热水, 应该提供生物胶 如果饭堂没有洗手设施, 那么 50 米之内必须有一个洗手设施 39

128 福利, 健康和安全 8. 医疗 另请参阅医疗保险要求 除了紧急医疗服务, 参与者应能在靠近场地的地方购买非紧急医疗用品和个人护理产品 9. 公交车和出租车 所有访问者和非当地工作人员必须能使用安全交通工具, 从机场和港口抵达酒店住宿 出租车和其他形式的公共交通工具, 必须经公共交通部门的许可, 并购买了一定程度的公众责任保险 出租车站, 公交车站和车辆上客点必须有适当照明, 并在一个安全的地方 10. 安全 场馆必须确保场地所有地方的安全, 以防止未经授权的访问 主办单位签约的本地安全公司, 必须是有信誉的公司且能够提供足够数量的合格保安人员 所有保安人员必须穿制服, 适当接受职责培训, 清楚的告知他们的职责 40

129 工作设备 1. 概述 本部分应用到带电工具与其他工作设备例如锯, 钻, 射钉枪与空气压缩机 2. 其他相关部分 电力装置与设备 防火安全 个人防护设备 3. 批准与遵从 热加工或任何使用加压气体的设备都要提前九十天批准 ( 请浏览防火安全章节 ) 所有工具都应处于良好状态且安全使用 特别是空气压缩机只有在安全工作环境下才会被批准使用 主办单位保留对防止使用任何危险设备的权利 4. 能力 操作人员必须能胜任操作要使用的设备 5. 看守 带电工具在工作或带电时一定不可以无人照看所有危险不见例如锯刀片必须有人看守 6. 灰尘 会产生灰尘的工具例如锯刀禁止在场内使用除非粉尘可装进袋内 7. 噪音 会产生 80 分贝以上危险噪音级别的工具禁止长时间在场内使用 主办单位将监管噪音级别以确保周围噪音级别不持续超过八十分贝 8. 个人防护设备 操作者必须佩戴合适的个人防护设备以预防受伤 ( 也请浏览个人防护设备章节 ) 41

130 高空作业 1. 概述 一个人如果在 高空中 有落下造成受伤可能性的话, 即使他们是在地面或地下作业都属于高空作业 通常这指高于两米 其他相关部分 2. 也请浏览 索具章节 3. 要求 尽可能去除或最小化高空作业的必要 高空作业应该计划周全, 全程监督, 选择适当的设备 承建商们要确保 : 如果是安全的并且可行的, 应避免进行高空作业 所有高空作业必须考虑各种危险因素, 例如 : 疾风或湿滑地面 高空作业者必须受护栏所保护或佩带防坠安全带 ( 除了用梯子时 ) 高空作业者必须经过长期训练, 并达到资格标准的 应仔细检查高空作业设备, 防止安全故障 高空坠物的风险应适当控制 工作平台必须有一个脚踏板防止物件坠落 出入应受到控制, 预防他人在高空作业底下工作或行走 高空作业附近的工作人员应带上头盔 在高空移动的电动工作台上的工作人员应带上头部护具 必须有完善的高空抢救计划 42

131 高空作业 4. 梯子 当作业风险较低或工作平台不适用时可使用梯子 梯子必须总按生产商说明操作 另外, 必须遵循以下指引 : 梯子必须有 产业 等级 ( 这类更耐用更全面 ) 超过四米的作业不应用梯子 倚墙梯子必须设在正确的角度 梯子只应用在水平地面且必须固定, 例如绑定或作为最后手段, 展开梯脚 顶部台阶或踏面禁止作为工作平台 使用者总应在上梯与下梯时面朝梯子 台阶梯当一边正在使用时不应使用另一边 梯子或台阶梯一次只应上一个人 使用者不应勉强使用 梯级与梯子每次使用前应检查是否适用, 有无故障 5. 缺陷设备 承建商们如使用被认为有问题或不安全的设备将会被要求把设备清出场外 43